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- Tasks: Manage office operations and support the Centre Management Team with financial reporting.
- Company: Join a leading FTSE listed business with a strong focus on sustainability.
- Benefits: Enjoy market-leading benefits and a collaborative work environment.
- Why this job: Make a real impact in a diverse team while shaping your career.
- Qualifications: Experience in administration or office management with strong communication skills.
- Other info: Be part of a culture that values inclusivity and encourages bright ideas.
The predicted salary is between 28800 - 43200 £ per year.
Department: Retail Operations
Location: Drake Circus, Plymouth
Reporting to: Centre Director
Type of Contract: Full-time, Permanent
Our purpose is to create and manage outstanding places which deliver positive outcomes for all our stakeholders on a long term, sustainable basis. We are a FTSE listed business with a strong balance sheet and £13bn of assets under management. With just 600 employees, you’re given the ability to make a big impact and elevate your career quickly. Our diverse, passionate team of experts works on some of the most ambitious, innovative and sustainable projects in the country – from our high-quality campuses across central London to some of the top retail schemes in the UK – providing a rewarding career journey where you can shape how you grow. We believe in shared success and enabling people to be themselves. If you want to feel listened to and understood in an environment where your opinions count and bright ideas are encouraged, you’ve come to the right place! In our latest engagement survey, 81% of colleagues said they are proud to work at British Land!
The Role
Manage all aspects of the office operation to provide first-line support to the Centre Management Team. Actively manage all financial and reporting systems to produce reports and financial information.
What You’ll Do
- Lead on the production of budgets, forecasts, year-end and quarterly reporting with our head office-based accountant and the Centre Director.
- Review the relevant budget holders' spend, ensuring it is compliant and accurate.
- Provide accurate recharge data to the Centre Accountant and Surveyor.
- Manage the administration of the computerised accounts system, ensuring the processing of all purchase orders, contracts and invoices is timely and accurate, all invoices are authorised for payment, and all associated records are maintained within compliance guidelines.
- Oversee all financial elements of the car parks including PCI compliance.
- Collate daily car park occupancy/system events and financial data, record accurately, highlighting any anomalies and trends to the Centre Management team and Property Accountant as directed.
- Deal with customer payment queries in the car park.
- Support the Centre Director by producing all monthly and weekly asset reports, chase individual departments for content and check all formatting and accuracy.
- Provide general administrative support to the British Land team including meeting actions and follow-up support.
- Manage all operational aspects of the offices including ordering and budget management of equipment, consumables, uniform, meeting rooms, filing, archiving, data control, expenses travel and accommodation.
- Working with our service partner admin support, oversee all aspects of office customer-facing interactions, including phone, email, and letter correspondence. Produce replies, reports, and other documentation.
- Prepare presentation material and papers to parent company boards, clients, occupiers and colleagues.
- Oversee all sustainability reporting on the landlord systems.
- Ensure professional and positive relationships are maintained with all external companies including Parent Company, clients, managing agents etc. via both telephone and in person.
- Undertake ad-hoc projects as requested.
- Have a good understanding of your role within the Company’s Health and Safety policy and the resultant requirements on-site, including evacuation procedures in the event of an incident, to ensure the safety of on-site personnel/visitors.
- Oversee the delivery of the Duty Loggist function across the wider team.
About You
- Experienced Administrator / Office Manager
- Advanced Microsoft Office Excel
- Financial awareness with experience of P & L Reporting
- Articulate Communicator – both verbal and written
- Confident & initiative-taking multi-tasker
- An ability to demonstrate professionalism, discretion, and confidentiality always
Our Shared Values
Our values are what we stand for at British Land; they connect us every day to our vision, purpose, and strategy. They help us to promote an inclusive, positive, and collaborative culture.
- Bring your whole self
- Listen & Understand
- Smarter together
- Build for the future
- Deliver at pace
A Rewarding Place to Be
Our People – Just ask anyone why they love working here and they will tell you it’s the people. They’re highly talented, passionate, and collaborative! We thank our people with rewards that feel rewarding; you can review our market-leading benefits.
Our Recruitment Process
If you enjoy bringing your whole self to work, share our values and are excited about our purpose, we’d love to hear from you! We are committed to providing an accessible and inclusive process.
Office Manager in Plymouth employer: British Land
Contact Detail:
British Land Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager in Plymouth
✨Tip Number 1
Network like a pro! Reach out to current employees at British Land on LinkedIn or through mutual connections. A friendly chat can give you insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Show how your experience aligns with their mission of creating outstanding places and delivering positive outcomes.
✨Tip Number 3
Practice common interview questions, but also be ready for situational ones. Think about how you've handled challenges in previous roles, especially in administration and financial management.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest can keep you top of mind and show your enthusiasm for the role.
We think you need these skills to ace Office Manager in Plymouth
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Manager role. Highlight your financial awareness and administrative experience, as these are key for us!
Craft a Compelling Cover Letter: Use your cover letter to tell us why you’re excited about this position. Share how your values align with ours and how you can contribute to our positive culture.
Showcase Your Communication Skills: Since this role involves a lot of communication, make sure your application showcases your articulate writing style. We want to see your ability to convey information clearly and professionally.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss any important updates from our team!
How to prepare for a job interview at British Land
✨Know Your Numbers
As an Office Manager, you'll be dealing with budgets and financial reports. Brush up on your financial knowledge and be ready to discuss how you've managed budgets in the past. Bring examples of how you’ve ensured compliance and accuracy in financial reporting.
✨Showcase Your Communication Skills
This role requires strong verbal and written communication. Prepare to demonstrate your ability to articulate ideas clearly. You might be asked to provide examples of how you've maintained professional relationships with clients or colleagues, so think of specific instances where your communication made a difference.
✨Demonstrate Your Organisational Skills
Being an Office Manager means juggling multiple tasks. Be prepared to discuss how you prioritise your workload and manage time effectively. Consider sharing a situation where your organisational skills led to a successful outcome, especially in a busy environment.
✨Embrace the Company Values
Familiarise yourself with British Land's values and be ready to discuss how you embody them. Think about how you can bring your whole self to work and contribute to a positive, collaborative culture. Showing that you align with their values can set you apart from other candidates.
