Assistant to the Head of Workspace Leasing & Innovation and Life science

JOB TITLE: ASSISTANT TO THE HEAD OF WORKSPACE LEASING & INNOVATION AND LIFE SCIENCE

DEPARTMENT: REAL ESTATE TEAM

LOCATION: York House, Marble Arch

REPORTING TO: Project Director

TYPE OF CONTRACT: FTC – Maternity cover

PLACES, PEOPLE, PREFER

Our purpose is to create and manage outstanding places which deliver positive outcomes for all our stakeholders on a long term, sustainable basis.

We are a FTSE 100 business with a strong balance sheet and £13bn of assets under management. But with just 600 employees you\’re given the ability to make a big impact and elevate your career quickly.

Our diverse, passionate team of experts works on some of the most ambitious, innovative and sustainable projects in the country – from our high-quality campuses across central London, to some of the top retail schemes in the UK – providing a rewarding career journey where you can shape how you grow.

We believe in shared success and enabling people to be themselves. If you want to feel listened to and understood in an environment where your opinions count and bright ideas are encouraged, you\’ve come to the right place!

THE ROLE

Providing support to a Project Director and the Head of Workspace Leasing & Innovation and Life Science, and their team. The role is a rewarding and busy one so requires a person that can operate well under pressure, is energetic and confident with a can-do attitude.

WHAT YOU\’LL DO

1. Diary management – setting up meetings/teams\’ video conference calls efficiently and without prompt and booking meeting rooms and catering as required.
2. Managing marketing suite diaries.
3. Proactively moving meetings around to make way for more time sensitive meetings or viewings at short notice.
4. Preparing and amending presentations and other documents to tight deadlines.
5. Organisation of internal and external events.
6. Build, develop and manage relationships with all internal and external parties. First point of contact for Agents, Project Managers, Lawyers etc.
7. Arranging site tours / viewings at various locations (liaising with site teams to arrange access and PPE).
8. Deal management – coordination with Secretariat and Lawyers to ensure deals and leases are logged, signed, and sent back within the correct timescale.
9. Travel arrangements – organising domestic flights, train tickets, hotels, and taxis.
10. General administration – processing expense claims, updating the hospitality register, logging CPD and volunteering hours.
11. Close liaison with other PAs and Direct Reports to ensure priorities are communicated and any outstanding matters are followed up promptly.
12. Short-term cover for other PA\’s when required.

ABOUT YOU

1. Experience working in a similar PA role at a FTSE 100 company and within a fast-paced professional department.
2. Experience working with multiple senior stakeholders and managing multiple diaries.
3. Flexibility – must be able to deal with different levels of workload.
4. A collaborative and strong team player.
5. A professional attitude and ability to demonstrate great initiative.
6. Excellent written and oral communication skills.
7. Excellent organisation skills.
8. Proficient knowledge of MS Word, Outlook, PowerPoint, Excel, and Adobe.
9. Ability to adapt to last-minute changes.
10. Excellent attention to detail and accuracy.
11. A willingness to learn about the company.
12. Able to use knowledge learned to look at the bigger picture to understand where tasks fit in.
13. Must have an awareness of and ability to maintain confidentiality.
14. Must enjoy a fast-paced role and able to self-manage and prioritise own workload.
15. Confidence in managing the team.

OUR SHARED VALUES
Our values are what we stand for at British Land, they\’re not just a label on the door; they connect us every day to our vision, purpose, and strategy. They help us to promote an inclusive, positive, and collaborative culture. You can read more on our corporate website.

Bring your whole self

Listen & Understand

Smarter together

Build for the future

Deliver at pace

A REWARDING PLACE TO BE

Our People – Just ask anyone why they love working here and they will tell you it\’s the people. They\’re highly talented, passionate, and collaborative! We thank our people with rewards that feel rewarding; you can review our market leading benefits here.

OUR RECRUITMENT PROCESS

If you enjoy bringing your whole self to work, share our values and are excited about our purpose we\’d love to hear from you! We are committed to providing an accessible and inclusive process learn more about our selection process here.

Please note that we endeavour to get back to all applicants within 28 days. If you haven\’t heard from us within this period, please assume that you have been unsuccessful on this occasion. #J-18808-Ljbffr