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- Tasks: Provide top-notch admin support to Science Directors and manage various tasks like diary management and travel arrangements.
- Company: Join the British Geological Survey, a leading geoscience research centre dedicated to solving environmental issues.
- Benefits: Enjoy 30 days annual leave, a generous pension scheme, and flexible working options.
- Why this job: Be part of a mission-driven team that values diversity and makes a real impact on the environment.
- Qualifications: GCSEs in Maths and English required; experience in admin roles and knowledge of Microsoft Office is essential.
- Other info: This role is based in Keyworth, Nottingham, and requires security clearance.
The predicted salary is between 19900 - 25000 £ per year.
An exciting opportunity has arisen for a motivated and experienced Administrator/Business Assistant to provide highly effective administrative support at our office in Keyworth. You will provide comprehensive and proactive administrative support to one or more Science Directors, the Challenge Programme Manager (CPM) and a team of staff, enabling colleagues to carry out their roles as effectively as possible. Developing and demonstrating an understanding of the context within which the Chief Scientist, CPM and area leads operate to provide effective and proactive support. You will undertake a wide variety of administrative tasks, including the use of a range of software packages and IT systems, working flexibly to facilitate the projects, events, meetings and other priorities of the business area. Working independently on day-to-day tasks, you will be supported by and support a small team of Administrator/Business Assistants. Please also refer to the additional specific essential and desirable skills criteria for this post.
GCSE (Grade C/4 or above) or equivalent qualifications in Mathematics and English Language (S)
A good level of work experience in an administrative/secretarial role, including note taking, and supporting staff at a senior/director level, including managing electronic calendars (S)
Working knowledge of Microsoft Office including Outlook, Word, Excel, PowerPoint, Teams (S&I)
Experience of arranging travel and accommodation (S&I)
Ability to work unsupervised and within a variety of teams, and to demonstrate flexibility and participate as a team member (I)
Effective verbal and written communication skills and the ability to be discreet with a clear understanding of handling confidential information (I)
Demonstrates an enthusiasm for the work of BGS/UKRI and the BGS core values of impact, impartiality, and knowledge (S&I)
You will be committed to a diverse and inclusive approach to work in the geosciences (I)
Desirable Relevant qualification in customer service and/or business administration skills (e.g., NVQ level 2 or 3 in business administration) (S)
Ability to learn bespoke IT systems e.g., Oracle and competent in the use of the wider range of Microsoft Office packages (e.g., PowerPoint, Access) (S,I)
Ability to travel off-site occasionally if required (I)
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Administrator/Business Assistant employer: British Geological Survey
Contact Detail:
British Geological Survey Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator/Business Assistant
✨Tip Number 1
Familiarise yourself with the specific software and IT systems mentioned in the job description, particularly Microsoft Office applications like Outlook, Word, and Excel. Being able to demonstrate your proficiency in these tools during the interview will set you apart from other candidates.
✨Tip Number 2
Research the British Geological Survey (BGS) and its core values. Understanding their mission and how they operate will help you align your answers during the interview, showing that you're genuinely interested in the role and the organisation.
✨Tip Number 3
Prepare examples of your previous administrative experience, especially those that highlight your ability to manage diaries, arrange travel, and take minutes. Be ready to discuss how you've successfully supported senior staff in past roles.
✨Tip Number 4
Practice your communication skills, both verbal and written. Since effective communication is essential for this role, consider conducting mock interviews or writing practice emails to ensure you can convey your thoughts clearly and concisely.
We think you need these skills to ace Administrator/Business Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored specifically for the Administrator / Business Assistant role. Highlight relevant experience, especially in administrative support and using Microsoft Office applications. Use keywords from the job description to demonstrate your fit.
Craft a Compelling Cover Letter: Your cover letter should clearly outline why you are suitable for the position. Address the essential and desirable criteria mentioned in the job description, providing specific examples of your past experiences that align with these requirements.
Showcase Communication Skills: Since effective verbal and written communication skills are essential for this role, ensure your application reflects this. Use clear and concise language, and check for any grammatical errors or typos before submitting your documents.
Demonstrate Enthusiasm: In both your CV and cover letter, express your enthusiasm for the work of BGS and the values they uphold. Mention any relevant interests or experiences that show your passion for geosciences and commitment to diversity and inclusion.
How to prepare for a job interview at British Geological Survey
✨Know Your Role
Familiarise yourself with the specific duties of the Administrator / Business Assistant position. Understand the importance of diary management, travel arrangements, and minute-taking, as these are key responsibilities that will likely come up during the interview.
✨Showcase Your Skills
Be prepared to discuss your experience with Microsoft Office applications, especially Outlook, Word, and Excel. Have examples ready that demonstrate your proficiency in these tools, as well as any relevant qualifications in business administration or customer service.
✨Communicate Effectively
Practice your verbal and written communication skills. You may be asked to explain how you would handle confidential information or manage communications for senior staff, so think of scenarios where you've successfully navigated similar situations.
✨Demonstrate Enthusiasm
Express your passion for the work of the British Geological Survey and its core values. Research the organisation's mission and recent projects, and be ready to articulate why you want to contribute to their goals and how you align with their commitment to diversity and inclusion.