At a Glance
- Tasks: Support the BFI London Film Festival by managing key software systems like Airtable.
- Company: Join the BFI, a leading organisation in film and culture.
- Benefits: Enjoy 25 days annual leave, pension scheme, and free film screenings.
- Other info: Diversity and inclusion are at our core; we welcome all applicants.
- Why this job: Be part of an exciting festival and enhance your IT skills in a creative environment.
- Qualifications: Strong IT skills, experience with databases, and excellent communication abilities.
The predicted salary is between 30000 - 40000 £ per year.
Fixed Term Contract: 07 September 2026 – 23 October 2026
Location: London, BFI Southbank
We are looking for a Systems Coordinator who, supporting the Senior Systems Coordinator, will be working as part of the BFI London Film Festival Team to support and deliver key software systems used during the festival, primarily Airtable.
BFI London Film Festival (LFF) runs an Industry & Professional Programme of screenings, events, networking and informal marketplace for around 3,500 film industry professionals alongside the main public festival.
What you’ll do
- Act as a systems super-user in the team’s Airtable implementation, including detailed knowledge of the databases, fields, automations and interfaces, and be able to support these around the team as required, responding to queries from users in a timely and accurate way.
- Act as a super user for other BFI systems including ArtifaxEvent, make.com, Fillout, Jotform, StaffSavvy, and Eventmaker.
- Provide Airtable user training as needed.
- Update and enhance the Airtable implementation as required, including adding or modifying database fields, interface pages, automations, etc, populating new data tables, and managing user permissions.
What you’ll bring
- Proven strong IT skills and experience working with or managing databases, ideally including Airtable.
- Proven knowledge of Microsoft Office (Word, Excel, and Outlook).
- Ability to contribute to the teams’ collective knowledge through strong communication and proactive information sharing.
- Proven administration skills, particularly the ability to accurately manage large amounts of data.
25 days annual leave (rising to 30 with service) + bank holidays + the option to buy up to 5 extra days of annual leave.
Additional paid time off between Christmas and New Year.
BFI pension scheme with 5% employer contribution.
BFI Childcare Scheme, where we contribute to childcare costs.
Enhanced pay for Maternity & Paternity leave.
Complimentary tickets to BFI Southbank & IMAX screenings and events.
Free BFI Player subscription + discount on BFI merchandise, and film tickets.
We support diversity and inclusion, and as an organisation recognise that we need to address under representation within our teams. As such we strongly welcome and encourage applicants from our under‑represented groups; who identify as D/deaf and disabled and/or are Black and Global Majority. We guarantee a place at the first stage selection process to our under‑represented groups who meet our minimum requirements.
The closing date for applications is 23:59 on Thursday 18 June 2026.
First interviews will be held in the week commencing 29th June 2026.
Second interviews will be held in the week commencing 6th July 2026.
LFF Systems Coordinator in London employer: British Film Institute (BFI)
The BFI is an exceptional employer, offering a vibrant work culture that celebrates creativity and collaboration within the film industry. Located at the iconic BFI Southbank in London, employees enjoy generous benefits including 25 days of annual leave, a supportive pension scheme, and opportunities for professional growth through training and development. With a strong commitment to diversity and inclusion, the BFI actively encourages applications from under-represented groups, making it a meaningful place to work for those passionate about film and community engagement.
Contact Details:
British Film Institute (BFI) Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land LFF Systems Coordinator in London
✨Tip Number 1
Get to know the systems you'll be working with, especially Airtable. Familiarise yourself with its features and functionalities so you can confidently showcase your skills during interviews.
✨Tip Number 2
Network like a pro! Attend industry events or online meetups related to film festivals and software systems. This will help you connect with professionals who might have insights or even job leads.
✨Tip Number 3
Practice your communication skills. Being able to explain complex systems in simple terms is key. Consider doing mock interviews with friends to refine how you present your knowledge.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're genuinely interested in joining the BFI team.
We think you need these skills to ace LFF Systems Coordinator in London
Some tips for your application 🫡
Know Your Systems:Make sure you brush up on your knowledge of Airtable and other systems mentioned in the job description. We want to see that you’re not just familiar with them, but that you can really dive into the details and show us how you can be a super-user!
Tailor Your Application:When you’re writing your application, make it personal! Highlight your relevant experience and skills that match what we’re looking for. Show us why you’re the perfect fit for the LFF Systems Coordinator role.
Be Clear and Concise:We love a well-structured application! Keep your language clear and to the point. Use bullet points if it helps to break down your skills and experiences. We want to easily see what you bring to the table!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at British Film Institute (BFI)
✨Know Your Airtable Inside Out
Since the role heavily involves Airtable, make sure you’re familiar with its features. Brush up on how to manage databases, fields, and automations. Being able to demonstrate your knowledge during the interview will show that you're ready to hit the ground running.
✨Show Off Your IT Skills
Prepare to discuss your experience with various software systems, especially those mentioned in the job description like ArtifaxEvent and Jotform. Have specific examples ready that highlight your problem-solving skills and how you've used these tools effectively in past roles.
✨Communicate Clearly and Confidently
Strong communication is key for this position. Practice explaining complex IT concepts in simple terms, as you may need to train others on Airtable. This will not only showcase your expertise but also your ability to share knowledge with the team.
✨Demonstrate Your Data Management Skills
Be prepared to discuss how you’ve managed large amounts of data in previous roles. Share specific instances where your attention to detail made a difference, and be ready to talk about any tools or methods you used to ensure accuracy and efficiency.
