At a Glance
- Tasks: Support the BFI London Film Festival by managing key software systems like Airtable.
- Company: Join the BFI, a leading organisation in film and culture.
- Benefits: Enjoy 25 days annual leave, pension scheme, and complimentary film tickets.
- Other info: Diversity and inclusion are valued; we encourage under-represented groups to apply.
- Why this job: Be part of an exciting festival and enhance your IT skills in a creative environment.
- Qualifications: Strong IT skills, experience with databases, and excellent communication abilities.
The predicted salary is between 30000 - 40000 £ per year.
Fixed Term Contract: 07 September 2026 – 23 October 2026
Location: London, BFI Southbank
We are looking for a Systems Coordinator who, supporting the Senior Systems Coordinator, will be working as part of the BFI London Film Festival Team to support and deliver key software systems used during the festival, primarily Airtable. BFI London Film Festival (LFF) runs an Industry & Professional Programme of screenings, events, networking and informal marketplace for around 3,500 film industry professionals alongside the main public festival.
What you’ll do
- Act as a systems super-user in the team’s Airtable implementation, including detailed knowledge of the databases, fields, automations and interfaces, and be able to support these around the team as required, responding to queries from users in a timely and accurate way.
- Act as a super user for other BFI systems including ArtifaxEvent, make.com, Fillout, Jotform, StaffSavvy, and Eventmaker.
- Provide Airtable user training as needed.
- Update and enhance the Airtable implementation as required, including adding or modifying database fields, interface pages, automations, etc, populating new data tables, and managing user permissions.
What you’ll bring
- Proven strong IT skills and experience working with or managing databases, ideally including Airtable.
- Proven knowledge of Microsoft Office (Word, Excel, and Outlook).
- Ability to contribute to the teams’ collective knowledge through strong communication and proactive information sharing.
- Proven administration skills, particularly the ability to accurately manage large amounts of data.
25 days annual leave (rising to 30 with service) + bank holidays + the option to buy up to 5 extra days of annual leave.
Additional paid time off between Christmas and New Year.
BFI pension scheme with 5% employer contribution.
BFI Childcare Scheme, where we contribute to childcare costs.
Enhanced pay for Maternity & Paternity leave.
Complimentary tickets to BFI Southbank & IMAX screenings and events.
Free BFI Player subscription + discount on BFI merchandise, and film tickets.
We support diversity and inclusion, and as an organisation recognise that we need to address under representation within our teams. As such we strongly welcome and encourage applicants from our under‑represented groups; who identify as D/deaf and disabled and/or are Black and Global Majority. We guarantee a place at the first stage selection process to our under‑represented groups who meet our minimum requirements.
Further details about the role, the BFI and our benefits can be obtained by visiting www.bfi.org.uk/about-bfi/job-opportunities.
The closing date for applications is 23:59 on Thursday 18 June 2026.
First interviews will be held in the week commencing 29th June 2026. Second interviews will be held in the week commencing 6th July 2026.
LFF Systems Coordinator employer: British Film Institute (BFI)
The BFI is an exceptional employer, offering a vibrant work culture that celebrates creativity and collaboration within the film industry. As a Systems Coordinator at the BFI London Film Festival, you will enjoy generous benefits including 25 days of annual leave, a supportive pension scheme, and opportunities for professional growth, all while working in the heart of London’s cultural scene. The BFI is committed to diversity and inclusion, ensuring a welcoming environment for all employees, particularly those from under-represented groups.
Contact Details:
British Film Institute (BFI) Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land LFF Systems Coordinator
✨Tip Number 1
Get to know the systems you'll be working with, especially Airtable. Familiarise yourself with its features and functionalities so you can confidently showcase your skills during interviews.
✨Tip Number 2
Network like a pro! Attend industry events or connect with professionals on LinkedIn. Building relationships can open doors and give you insider info about job opportunities.
✨Tip Number 3
Prepare for your interviews by practising common questions related to systems coordination and database management. We recommend having examples ready that demonstrate your problem-solving skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed and shows your commitment to joining the BFI team.
We think you need these skills to ace LFF Systems Coordinator
Some tips for your application 🫡
Know the Role Inside Out:Before you start writing your application, make sure you understand what the Systems Coordinator role entails. Familiarise yourself with Airtable and other systems mentioned in the job description. This will help you tailor your application to show how your skills match what we’re looking for.
Show Off Your IT Skills:We want to see your proven IT skills, especially with databases like Airtable. Highlight any relevant experience you have managing or working with similar systems. Don’t forget to mention your proficiency in Microsoft Office too!
Be Clear and Concise:When writing your application, keep it clear and to the point. Use bullet points if necessary to make your skills and experiences stand out. We appreciate straightforward communication, so don’t overcomplicate things!
Apply Through Our Website:Make sure to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at British Film Institute (BFI)
✨Know Your Airtable Inside Out
Since the role heavily involves Airtable, make sure you’re familiar with its features, functionalities, and how it integrates with other systems. Brush up on your knowledge of databases, fields, automations, and interfaces so you can confidently answer any questions about your experience.
✨Show Off Your IT Skills
Be prepared to discuss your IT skills in detail, especially your experience with managing databases and using Microsoft Office. Think of specific examples where you’ve successfully managed large amounts of data or solved IT-related issues, as this will demonstrate your capability for the role.
✨Communicate Clearly and Proactively
Strong communication is key in this position. Practice explaining complex concepts in simple terms, as you may need to provide training to others. Show that you can share information proactively and support your team effectively.
✨Emphasise Your Administration Skills
Highlight your proven administration skills during the interview. Prepare examples that showcase your ability to manage data accurately and efficiently. This will reassure the interviewers that you can handle the responsibilities of the Systems Coordinator role.
