Administrator (UK Global Screen Fund)

Join to apply for the Administrator (UK Global Screen Fund) role at British Film Institute (BFI).

We are looking for an administrator to support the Head of UK Global Screen Fund, Project Manager and the wider team. In addition, they will take first-line responsibility for the financial processes for the Fund.

The role provides core support within a busy department, dealing with time-sensitive projects and complex processes as well as providing first-level support and advice to a wide range of screen businesses, stakeholders and potential applicants.

Key responsibilities

• Works on the grants management system, Blackbaud Grantmaking, processes applications and assists the UKGSF Project Managers, Coordinators and Fund Managers.
• Takes primary responsibility for financial processing for UKGSF, ensuring payments across funds and general activity are tracked, coded and monitored effectively, providing support to senior colleagues as required.
• Provides diary support to the Head of UK Global Screen Fund and administrative support to the team, including organising travel and accommodation bookings.

Candidates who have

• Proven administrative skills and experience of team working effectively in a high‑pressure environment.
• Proven experience of or aptitude and understanding of using database systems, such as Blackbaud Grantmaking, and/or financial tracking.
• Demonstrable experience of diary management and inbox support, including drafting and responding to emails.
• Excellent organisational skills and attention to detail with the proven ability to meet deadlines and targets whilst working in a busy environment.

A full list of responsibilities and minimum requirements can be found in the job description.

About the BFI

We are a cultural charity, a National Lottery distributor, and the UK’s lead organisation for film and the moving image. We believe society needs stories. Film, television and the moving image bring them to life, helping us connect and understand each other better. We share the stories of yesterday, search for the stories of today, and shape the stories of tomorrow.

Benefits

• 25 days annual leave (rising to 30 with service) + bank holidays + the option to buy up to 5 extra days of annual leave
• Additional paid time off between Christmas and New Year
• BFI pension scheme with 5% employer contribution
• BFI Childcare Scheme, where we contribute to childcare costs for children up to the age of 14
• Enhanced pay for Maternity & Paternity leave
• Complimentary tickets to BFI Southbank & IMAX screenings and events
• Free BFI Player subscription + discount on BFI DVDs, books, merchandise, and film tickets

Plus many more, which can be found in our Working at the BFI information pack on our website.

We support diversity and inclusion, and as an organisation recognise that we need to address under representation within our teams. As such we strongly welcome and encourage applicants from our under‑represented groups; who identify as D/deaf and disabled and/or are Black and Global Majority. We guarantee a place at the first stage selection process to our under‑represented groups who meet our minimum requirements.

Further details about the role, the BFI and our benefits can be obtained by visiting www.bfi.org.uk/about-bfi/job-opportunities.

Depending on the volume of applications, you may be asked to complete a small task or attend a pre‑interview screening call to further assist the hiring team in shortlisting for this role. In this instance, interview dates may be subject to change.

The closing date for applications is 23:59 on Monday 08 December 2025.

First interviews will be held on Thursday 15 January 2026.

Second interviews will be held on Thursday 22 January 2026.

Seniority level

Entry level

Employment type

Full‑time

Job function

Administrative, Finance, and General Business

Industries

Movies, Videos, and Sound, Office Administration, and Fundraising