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- Tasks: Support project management with documentation, meeting coordination, and reporting.
- Company: Join the BBFC, a leading independent body in film classification.
- Benefits: Hybrid work model, competitive salary, and opportunities for professional growth.
- Why this job: Be part of a mission-driven organisation shaping the future of film content regulation.
- Qualifications: Strong organisational skills and experience in administrative support.
- Other info: Dynamic role with a focus on collaboration and impactful projects.
The predicted salary is between 30000 - 42000 £ per year.
Contract Period: 12 month fixed term contract
Department: Product & Business Services
Reports to: Project Manager
Location: Hybrid (minimum of 2 days in the office)
About the BBFC
The British Board of Film Classification (BBFC) is an independent, not-for-profit organisation and the UK's independent body for issuing age ratings for films and digital content. Our mission is to empower audiences, especially parents, to make informed decisions about what their families watch and to protect children and vulnerable adults from potentially harmful content. We are at the forefront of regulatory policy in an evolving digital landscape.
In 2024 BBFC established BBFC Technology. It is a wholly owned subsidiary, established to leverage the BBFC's technology and skills, delivering revenue to further the BBFC’s public service.
Purpose
The Project Administrator will provide essential, proactive administrative, documentation, and coordination support to the Project Manager and the wider development team, ensuring projects are governed effectively and run smoothly. This role is key to maintaining project structure, reporting, and communication, allowing the Project Manager to focus on high-level delivery and strategy.
Key Responsibilities
- Project Documentation & Governance Support
- Maintain and update all core project documentation, including the project plan, risk register, and Grant reporting documentation.
- Assist the Project Manager in preparing governance documents for internal and external stakeholders.
- Manage the organisation of project files and ensure version control is maintained across all documents.
- Meeting Coordination & Management
- Organise, schedule, and coordinate project meetings with internal teams, external partners (including overseas development teams), and stakeholders.
- Attend meetings to take comprehensive, accurate, and concise minutes.
- Proactively track, follow up on, and ensure the timely progression of all meeting actions and decisions.
- Reporting & Communications
- Assist in the preparation of project reports, including compiling progress updates, deliverable tracking summaries, and visualisations for presentations (e.g., Gantt Charts, status reports).
- Coordinate the collection of status updates and information from various internal and external teams.
- Format presentations and documents to a high standard for executive and board-level review.
- Software Development Lifecycle Support
- Support the Project Manager in the utilisation of software development tools, primarily Jira, by inputting, tracking, and updating tickets for bugs, features, and deliverables.
- Assist in the creation and formatting of user stories and requirements documentation.
- Financial Administration
- Assist the Project Manager with budget tracking, reconciliation of invoices against approved external spend, and providing initial reports on budget status.
Project Administrator employer: BRITISH BOARD OF FILM CLASSIFICATION
Contact Detail:
BRITISH BOARD OF FILM CLASSIFICATION Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Understand their mission and values, especially how they relate to the BBFC's role in protecting audiences. This will help you tailor your responses and show you're genuinely interested.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. Focus on articulating your experience in project administration and how it aligns with the responsibilities outlined in the job description.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're serious about joining the BBFC team and contributing to their important mission.
We think you need these skills to ace Project Administrator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Project Administrator role. Highlight your relevant experience in project documentation, meeting coordination, and reporting. We want to see how your skills align with what we’re looking for!
Showcase Your Organisational Skills: As a Project Administrator, being organised is key! Use your application to demonstrate how you’ve successfully managed documentation and coordinated meetings in the past. We love seeing examples of your ability to keep things running smoothly.
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so make sure your sentences are easy to read and your main points stand out. This will help us quickly see why you’d be a great fit!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at BRITISH BOARD OF FILM CLASSIFICATION
✨Know Your Project Management Basics
Familiarise yourself with key project management concepts and tools, especially those mentioned in the job description like Jira. Being able to discuss how you’ve used these tools in past roles will show that you’re ready to hit the ground running.
✨Prepare for Documentation Questions
Since maintaining project documentation is a big part of the role, be prepared to talk about your experience with documentation management. Bring examples of how you've organised files or maintained version control in previous projects.
✨Show Off Your Communication Skills
As a Project Administrator, you'll need to coordinate meetings and communicate effectively with various stakeholders. Practice explaining how you've successfully managed communications in past roles, and be ready to demonstrate your minute-taking skills.
✨Budget Tracking Experience Matters
The role involves financial administration, so be ready to discuss any experience you have with budget tracking or invoice reconciliation. If you can share specific examples of how you’ve managed budgets in the past, it’ll definitely give you an edge.