Fundraising Officer – Animal Ball (Hybrid, 15-month) in London

Fundraising Officer (Elephant Family - Animal Ball) White City, West London
Job Title Fundraising Officer (Elephant Family - Animal Ball)
Reporting to Head of Fundraising (Elephant Family)
Salary GBP 28,000 to GBP 30,000 per annum or prorata
Term Fixed Term for 15 months
Location Hybrid Working with minimum 2 days in the British Asian Trust Offices in West London
Key Accountabilities
Job Purpose
Elephant Family, part of the British Asian Trust works to protect Asia’s magnificent wildlife in the most joyful and engaging way possible. To do this, Elephant Family engages its incredible network of supporters and partners through ambitious, unconventional and creative campaigns and events, while also building long-term funding relationships, to raise unrestricted funds for British Asian Trust’s conservation programme.
The Animal Ball is Elephant Family’s flagship fundraising gala and London’s biggest celebration of the natural world. Taking place in summer 2027, it will once again unite art, fashion and philanthropy to safeguard the future of Asian wildlife.
This fixed term contract role of Fundraising Officer (Animal Ball) within the team will be critical to our success during an exciting period for the team. The role is focused on supporting the team to deliver an exceptional event and provide the best possible experience to the important stakeholders that make the event a success.
Main responsibilities
Animal Ball support
Support the successful delivery of the Animal Ball including leading on key areas related to onboarding and stewarding our guests, partners and sponsors.
Undertake research to identify potential partners and table hosts, support outreach activities and help the team to progress opportunities.
Prepare and tailor pitch decks and partnership proposals for key sponsors and fashion houses, ensuring each is bespoke and aligned to the recipient's brand and interests.
Manage the guest list and guest communications providing a high-touch, professional experience throughout. Ensure all donor interactions are logged accurately on the CRM.
Raise invoices, track payments, chase reminders and reconcile income with the Finance Team.
Support the team to ensure contractual deliverables for corporate partners and sponsors (branding, signage, hospitality entitlements, etc.) are met, liaising directly with partners' teams to gather assets and confirm requirements where necessary.
Work with the Comms team to support the development of event materials.
Provide hands-on support during the event itself, including registration, stakeholder hosting, overseeing fundraising activations and processing payments.
Please note some evening and weekend working will be required, particularly in the weeks leading up to and immediately following the event.
Fundraising and relationship management
Support the team with donor cultivation and provide appropriate support and follow-up in all aspects of donor management, including attending meetings, writing briefings, coordinating meeting logistics, writing letters and proposals etc.
Support the team to systematically implement their engagement plans and track progress against targets.
Handle general enquiries related to fundraising.
Data Management and Administrative Support
Maintain up-to-date records of all communications with donors/prospects in Salesforce.
Carry out due diligence and prospect research on prospective supporters and Animal Ball partners and guests in accordance with the British Asian Trust procedures.
Ensure stewardship of gifts, thanking and reporting is timely and of a high quality.
Ensure timely processing of invoices and systematic