Health and Safety Support Officer

The role of the H&S Support Officer is to maintain and enhance the quality of the BAS Safety Management System (SMS). The data, workflows, and processes within the SMS are critical to its effectiveness, and this role provides day‑to‑day oversight and action management to ensure the system remains fully functional, accurate and up to date.

The overall objective of the role is to ensure that information is consistently audit‑ready, support compliance visits, and provides confidence in BAS assurance activities.

Duties

• Maintain and administer the BAS Safety Management System (SMS), including document control, quality checking new and revised documents, maintaining the H&S Digital Workspace, and following up with document owners where issues arise.
• Manage and support health and safety administrative processes within the BAS Maximo asset management system, including compliance records, workflows, reporting functionality, and identifying opportunities to improve automation and compliance tracking.
• Administer BAS health and safety e-learning and online training systems, including DSE, fire safety, manual handling, chemical safety and other mandatory training. Ensure personnel are assigned appropriate training, monitor completion rates, and respond to related queries.
• Support ISO 45001 activities, including audit planning, data gathering, monitoring corrective actions, maintaining records, and supporting internal and external audits.
• Gather, collate and analyse health and safety data to support monthly, quarterly and annual reporting requirements for BAS, NERC and UKRI management.
• Monitor and track health and safety actions arising from audits, inspections, safety meetings, incident investigations and other assurance activities, ensuring timely completion and closure.
• Facilitate the BAS Overseas Travel Form process, ensuring risk assessments are completed and approved by management prior to travel.
• Coordinate and support the delivery of occupational health and safety training, inductions and awareness activities, including Cambridge H&S inductions and internal and external training events.
• Determine and monitor First Aid at Work requirements for BAS Cambridge and Bar Hill, the Falklands Office, ships and research stations, ensuring adequate first aid provision is maintained.
• Manage health and safety equipment and programmes, including calibration and administration of personal CO monitors.
• Management of the DSE/safety glasses voucher scheme.
• Produce and distribute safety communications and lessons learned materials to promote continual improvement and safety awareness.
• Raise purchase orders and support procurement activities associated with health and safety services, equipment, PPE and training.
• Provide administrative and operational support to the BAS Health and Safety Team and assist with information gathering for audits, inspections, investigations and other assurance activities as required.

Skills, Qualifications, and Experience

• Experience and good working knowledge of information management systems.
• Good knowledge of Microsoft Office, SharePoint and other databases.
• Proficient in written and spoken English language.
• Works well in a team environment.
• Attention to detail and management of quality.
• Previous experience of working in quality management activities.
• Excellent problem‑solving skills and the ability to manage multiple complex tasks and projects simultaneously.
• A high level of personal resilience and the ability to work independently or as part of a team.
• Experience in delivering training.
• Previous experience with management systems such as ISO45001/14001 OR 9001.

The role holder will be required to have the appropriate level of security screening/vetting required for the role. UKRI reserves the right to run or re‑run security clearance as required during the course of employment.

Employees applying for any opportunity which may mean being away from your substantive role for a temporary period of time, please refer to the UKRI Internal Movement Guidance for further information in the first instance. If you are made an offer, please ensure you liaise with your Line Manager and your HR Team as soon as possible in order that implications of any move are clear and understood, prior to a move taking place.

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