At a Glance
- Tasks: Provide top-notch support to senior directors in a fast-paced environment.
- Company: Join British American Tobacco, a global leader committed to creating A Better Tomorrow™.
- Benefits: Enjoy a competitive bonus, diverse health plans, and flexible holiday options.
- Other info: Embrace inclusivity and career growth opportunities in a supportive environment.
- Why this job: Be part of a transformative journey and shape the future with us.
- Qualifications: Experience as an Executive Assistant with strong organisational and interpersonal skills.
The predicted salary is between 40000 - 50000 £ per year.
BAT is evolving at pace into a global multi-category business. Our purpose is to create A Better Tomorrow™ by Building a Smokeless World.
To achieve our ambition, we are looking for colleagues who are ready to join us on this journey! Tomorrow can’t wait, let’s shape it together!
British American Tobacco United Kingdom has an exciting opportunity for an Executive Assistant AME in London for 12 months
What are the key objectives and expectations from this role?
Provide comprehensive administrative, organisational, and secretarial support to three senior directors plus their teams within a high-volume multi-tasking environment.
Activities will include interaction with various senior internal and external stakeholders, and the job holder will execute various planning, organising and coordinate activities.
Your key responsibilities will include
- Provided comprehensive executive support to senior functional leaders, including complex calendar management, preparation of presentations/reports, and coordination of leadership meetings.
- Planned and managed domestic and international travel, workshops, conferences, and events, handling logistics, itineraries, accommodation, venues, and stakeholder coordination.
- Delivered confidential administrative support, including expense processing, purchase order creation (Coupa), records management, and compliance with company policies.
- Coordinated employee lifecycle activities, supporting onboarding, transfers, and offboarding through workspace allocation, IT setup, induction planning, and relocation/visa assistance.
- Drove operational efficiency through proactive workload management, continuous process improvement, stakeholder relationship management, and anticipation of team and leadership needs.
What are we looking for?
- Experience operating in a similar Executive Assistant role supporting senior leaders within a large and complex corporate environment.
- Demonstrates strong organizational, prioritization, decision-making, and planning skills, with the ability to anticipate needs and adapt to changing priorities.
- Possesses excellent interpersonal, influencing, relationship-building, and teamwork skills, with the ability to collaborate effectively at all organizational levels.
- Maintains a strong understanding of business priorities, company policies, procedures, and confidential administrative support requirements.
- Advanced user of Microsoft Office (Word, Power Point, Excel, Outlook), with additional knowledge of Concur and Coupa considered an advantage.
What we offer you?
- We offer a market leading annual performance bonus (subject to eligibility)
- Our range of benefits varies by country and includes diverse health plans, initiatives for work-life balance, transportation support, and a flexible holiday plan with additional incentives.
- Your journey with us isn't limited by boundaries; it's propelled by your aspirations.
Join us at BAT and become a part of an environment that thrives on internal advancement, where your career progression isn't just a statement – it's a reality we're eager to build together.
Seize the opportunity and own your development; your next chapter starts here.
- You'll have access to online learning platforms and personalized growth programs to nurture your leadership skills.
- We prioritise continuous improvement within a transformative environment, preparing for ongoing changes.
WHY JOIN BAT?
We’re one of the few companies named as a Global Top Employer by the Top Employers Institute – certified in offering excellent employee conditions.
At BAT, we champion collaboration, inclusion, and partnership as the bedrock of our values.
We wish to foster an environment where every individual can thrive, irrespective of factors such as gender, sexual orientation, marital or civil partnership status, gender reassignment, race, religion or belief, colour, nationality, ethnic or national origin, disability, age, skills, experience, education, socio-economic and professional background, as well as diverse perspectives and thinking styles.
We recognise that our strength lies in embracing talent from all walks of life, empowering us to develop our culture of inclusivity and better achieve our business objectives.
We view career breaks not as obstacles but as opportunities and encourage everyone, without hesitation, to apply.
Through our Global Returners program, we provide support to professionals seeking to re-enter the workforce after an extended absence, be it for family care, parental leave, national service, sabbatical, or starting their own venture.
Come bring your difference and see what is possible for you at BAT.
Learn more about our culture and our award winning employee experience here .
We take pride in being a Disability Confident Employer.
If you need any reasonable adjustments or accommodations to be made during the recruitment process to support you performing at your best, please inform the recruitment partner who will be in touch should your profile be selected for the role you applied for.
We are wholeheartedly committed to optimising your prospects of success by making suitable arrangements so that you may showcase your full potential.
Executive Assistant employer: British American Tobacco
British American Tobacco is an excellent employer, offering a dynamic work culture that fosters collaboration and innovation in the heart of Southampton or London. Employees benefit from comprehensive perks, including a performance bonus and opportunities for professional growth, all while contributing to a company committed to meeting global regulatory standards in the chemical compliance sector.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Leverage Your Network
Tap into your existing network in corporate circles—friends, former colleagues, or even acquaintances from industry events. A temporary role often isn't widely advertised, so having someone inside a company like British American Tobacco can give you the inside scoop or even a referral.
✨Stay Alert for Short-term Opportunities
Many corporate leadership roles are filled during peak business cycles or project launches. Keep your eyes peeled for announcements or staffing needs from companies like British American Tobacco; they might be looking for temporary support during busy times.
✨Showcase Your Flexibility
In temporary roles, adaptability is key. When you're chatting with potential employers, emphasise your ability to quickly adjust to new challenges and demands. Highlight specific instances where you've successfully managed change or stepped into new projects on short notice.
✨Join Corporate Management Forums
Get involved in online corporate management forums or local business groups. Networking in these spaces can help you discover temporary opportunities as well as gather insights about industry trends. Plus, being active in these communities can help you establish yourself as a knowledgeable candidate when applying to places like British American Tobacco.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Highlight Your Leadership Experience:For a role in corporate leadership management, it’s crucial to emphasise your past leadership experiences. Mention specific projects where you led teams or initiatives, detailing the outcomes and skills you developed. This shows that you understand what it takes to guide a team and deliver results.
Show Your Adaptability for Temporary Roles:Since this is a temporary position, employers will be looking for someone who can hit the ground running. In your cover letter, explain why you're interested in a temporary role at British American Tobacco and how your previous experience equips you to adapt quickly to new challenges.
Include Relevant Certifications:If you have any certifications in project management, team leadership, or similar areas, definitely include them in your CV. These credentials can set you apart from other applicants, showing you’re not just qualified but also committed to your professional growth.
Tailor Your CV to the Company Culture:Take some time to research British American Tobacco's values and leadership style. Adjust your CV language and examples to reflect their culture, demonstrating that you're not only a good fit for the job itself but for the organisation as a whole. This adds a personal touch that can really make your application stand out.
How to prepare for a job interview at British American Tobacco
✨Show Off Your Leadership Stories
For a temporary role in corporate leadership management, we want to hear your stories! Think of specific examples where you’ve led teams or projects successfully, particularly under tight deadlines or challenging situations. This isn't just about what you did, but how your actions positively impacted the team or the business.
✨Be Ready for Situational Questions
Expect situational interview questions where you'll need to demonstrate your problem-solving and decision-making skills. Think of common scenarios in corporate settings, like managing a conflict or implementing a new strategy, and practice articulating your thought process and outcomes. This will help show off your ability to navigate corporate complexities.
✨Talk Strategy, Not Just Tasks
In a temporary leadership role, understanding the bigger picture is crucial. Brush up on strategic management principles and be prepared to discuss how you can quickly adapt and contribute to the company's objectives. Consider how you would initiate change or drive efficiency within a limited time frame—this will show that you're ready to hit the ground running!
✨Demonstrate Flexibility and Adaptability
Given the temporary nature of this position, we need to see how adaptable you are! Think of examples where you've had to adjust your leadership style or approach based on team dynamics or company culture. We want to know how you can blend in quickly while still making an impact during a short-term engagement.
