At a Glance
- Tasks: Coordinate daily operations for Bristol Bears Women, ensuring smooth logistics and player welfare.
- Company: Join the Bristol Bears, a leading name in women's rugby and part of a vibrant sports community.
- Benefits: Enjoy 25 days annual leave, gym access, and discounts on matchday tickets and local businesses.
- Other info: Dynamic role with opportunities for career development and a commitment to equal opportunities.
- Why this job: Be at the heart of women's rugby, making a real impact on players' experiences and operations.
- Qualifications: Strong organisational skills and a passion for sports; driving licence preferred.
The predicted salary is between 30000 - 40000 £ per year.
LOCATION: Bristol Bears High Performance Centre, Abbots Leigh, Bristol, BS8 3TF. Where required, the role will include duties at off-site locations.
CONTRACT TYPE: Permanent
WORKING HOURS: 37.5 hours per week – this role will include working evenings and weekends.
CLOSING DATE: Friday 19th June at midnight
ABOUT BRISTOL BEARS
Bristol Bears Rugby is part of Stephen Lansdown’s sporting group of companies which includes Bristol Sport, Bristol City Football, Bristol Flyers Basketball and each of their respective community charities. Our vision is ‘to inspire our community through rugby success’. Our supporters regularly attend Shaftesbury Park to watch the team perform in Premiership Women’s Rugby league.
ROLE SUMMARY
The Team Operations Manager will support the day-to-day operational delivery of Bristol Bears Women, ensuring efficient coordination across player administration, compliance, scheduling, travel, logistics, and matchday operations. The role is central to ensuring smooth operational delivery across the women’s programme while maintaining high professional standards and supporting player welfare.
PRINCIPLE RESPONSIBILITIES
- RUGBY OPERATIONS
- Coordinate daily rugby operations and administration.
- Maintain compliance with PWR, RFU and World Rugby regulations.
- Lead the delivery of the PWR Minimum Operating Standards (MOS).
- Coordinate player schedules and operational planning.
- PLAYER ADMINISTRATION
- Register players and manage RFU/GMS administration.
- Assist the Head Coach, General Manager and Senior HR Business Partner with the administration of player onboarding paperwork.
- Process player appearance and expense requests.
- Manage trialist administration and onboarding/offboarding processes.
- Coordinate player welfare logistics including travel and accommodation.
- Coordinate player appearance and community requests.
- MATCHDAY & TRAINING OPERATIONS
- Submit training and matchday schedules to ADAMS (UK Anti-doping).
- Support logistics for training and fixtures.
- Coordinate pathway partnership administration.
- Work with the performance staff and Performance Chefs on schedule and food numbers.
- Be the Club’s Discipline Officer, and the main point of contact for any discipline enquiries from the RFU (Rugby Football Union).
- Be the Learning Management System (LMS) Manager, ensuring that all players and staff have completed the required RFU and World Rugby educational modules.
- Responsible for pre, during and post-match administration in relation to organising match day.
- COMPLIANCE & GOVERNANCE
- Monitor compliance with anti-doping and regulatory processes.
- Maintain accurate operational records and documentation.
- Be the Designated Safeguarding Officer (DSO) safeguarding and player welfare procedures.
- VENUE & LOGISTICS
- Support operational delivery at Shaftesbury Park.
- Coordinate venue logistics and operational requirements.
- Liaise with internal departments and external stakeholders.
KEY RELATIONSHIPS
- Head Coach and other Rugby Coaches.
- General Manager
- Team Operations Manager
- Women’s Medical Lead
- Women’s Athletic Performance Lead
ESSENTIAL SKILLS
- Highly organised
- Able and legal to drive a van
- Time Management
- Ability to work as part of a team
DESIRABLE SKILLS
- Experience of working in a professional women’s sport environment.
- Experience and knowledge of the World Rugby, RFU and PWR competitions and relevant regulations.
HEALTH AND SAFETY
- Responsible for ensuring all health and safety procedures are followed at all times, with relevant documentation to support.
- To ensure all employees complete the training required to do their job.
- Report all incidents and accidents as required.
- To complete and review the relevant risk assessments.
EQUAL OPPORTUNITIES
We are committed to the principle of equal opportunity and its policies for recruitment, selection, training, development and promotion are designed to ensure that no employee or potential employee receives less favourable treatment on the grounds of race, colour, nationality, religion or belief, sex, sexual orientation, marital status, age, ethnic and national origin, disability or gender reassignment.
SAFEGUARDING
Bristol Rugby Club Limited is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees to share this commitment. This role would be subject to an enhanced Disclosure Barring Service (DBS) check.
BENEFITS
As part of the Bears family, you’ll have access to a wide range of benefits, including:
- WORK LIFE BALANCE
- 25 days annual leave plus bank holidays (pro rata)
- FINANCIAL SECURITY
- Hargreaves Lansdown pension scheme
- Life assurance policy
- HEALTH & WELLBEING
- Employee Assistance Programme
- HPC gym access (subject to player schedules)
- Company Sick Pay
- Career development opportunities through CPD and Apprenticeship Levy funding
- TRAVEL & LIFESTYLE PERKS
- Cycle to Work scheme
- Discounted First Bus travel
- Electric vehicle scheme
- FOOD & ON-SITE BENEFITS
- Subsidised meals at the HPC on training days
- Onsite parking at the HPC
- SPORT, EVENTS & DISCOUNTS
- Matchday tickets for Bristol Bears Men and Women home fixtures
- Ad-hoc tickets for other Bristol Sport fixtures
- Discounts at Ashton Gate food and beverage outlets on matchdays
- Discounts with a variety of local businesses including attractions, hotels and cafes
- Discount at the Bristol Sport retail shop Bears Kit (where applicable for the role)
*Please note that some benefits are non-contractual and may be subject to change as well as subject to terms and conditions.
Team Operations Manager in Bristol employer: Bristol Sport
Bristol Bears Rugby is an exceptional employer, offering a vibrant work culture that prioritises community engagement and professional development. Employees benefit from a comprehensive package including generous annual leave, health and wellbeing support, and unique perks such as matchday tickets and discounts at local businesses, all within the dynamic environment of the High Performance Centre in Bristol. With a commitment to equal opportunities and safeguarding, Bristol Bears fosters a supportive atmosphere for those passionate about women's sport.
StudySmarter Expert Advice🤫
We think this is how you could land Team Operations Manager in Bristol
✨Tip Number 1
Network like a pro! Reach out to people in the rugby community, especially those connected to Bristol Bears. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for the interview by knowing your stuff! Research Bristol Bears and their operations. Show us you’re passionate about the role and how you can contribute to the team.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. Get comfortable talking about your experience and how it relates to the Team Operations Manager role.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Team Operations Manager in Bristol
Some tips for your application 🫡
Be Yourself:When writing your application, let your personality shine through! We want to get to know the real you, so don’t be afraid to show your passion for rugby and how it aligns with our vision at Bristol Bears.
Tailor Your Application:Make sure to customise your application to highlight your relevant experience and skills. Focus on how your background fits the role of Team Operations Manager and how you can contribute to our women's programme.
Showcase Your Organisational Skills:Since this role is all about coordination and logistics, be sure to provide examples of how you've successfully managed similar tasks in the past. We love a good story about keeping things running smoothly!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Bristol Sport
✨Know Your Rugby Operations
Make sure you brush up on your knowledge of rugby operations, especially the PWR, RFU, and World Rugby regulations. Being able to discuss how you would ensure compliance and coordinate daily operations will show that you're serious about the role.
✨Showcase Your Organisational Skills
As a Team Operations Manager, being highly organised is key. Prepare examples from your past experiences where you've successfully managed schedules, logistics, or player administration. This will demonstrate your ability to handle the demands of the role.
✨Understand Player Welfare
Familiarise yourself with player welfare logistics, including travel and accommodation management. Be ready to discuss how you would support players both on and off the field, as this is central to the role and shows you care about their well-being.
✨Engage with the Club's Vision
Research Bristol Bears and their community initiatives. Be prepared to talk about how you can contribute to their vision of inspiring the community through rugby success. Showing genuine interest in the club's mission will set you apart from other candidates.
