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- Tasks: Support VCO Executives with high-quality administrative management and strategic decision-making.
- Company: Join the University of Sussex, a renowned research-led institution.
- Benefits: Competitive salary, flexible working options, and a beautiful campus environment.
- Why this job: Make a real impact by supporting senior leaders in achieving strategic goals.
- Qualifications: Degree level education or relevant experience; strong organisational and communication skills required.
- Other info: Dynamic work environment with opportunities for personal and professional growth.
The predicted salary is between 34610 - 38784 £ per year.
Full-time considered up to a maximum of 1.0 FTE (36.5 hours). Requests for flexible working options will be considered (subject to business need).
Grade 6 starting at £34,610 to £38,784 per annum, pro rata if part time.
Contract Type: Permanent
About the role:
As Executive Operations Support (EOS) you will support two VCO Executives in delivering high-quality administrative management with precision and professionalism, playing a crucial role in Executive success. You will collaborate with external and internal stakeholders including colleagues across the division and the wider University.
You will give advice in prioritising tasks and meetings, provide secretarial support wherever needed, offer strategies for better time management and gather and analyse data to support decision making. Additionally, you will be helping the EOS team in general housekeeping tasks and providing cover in times of absence.
About you:
You will be educated to degree level or have relevant working experience. As effective Executive Operations Support you will be highly organised, proactive, and detail-oriented, ensuring that tasks and schedules are managed efficiently. Flexibility allows you to navigate changing priorities and unexpected challenges smoothly. Strong communication skills, both written and verbal, enable you to convey information clearly and effectively, and produce briefings as required.
You will be a resourceful problem-solver, consistently delivering high-quality work. Proficient in various software and tools, while your interpersonal skills help build positive relationships with colleagues and stakeholders. These qualities will make you invaluable to your Executives and the University. Confidentiality is key as you will support Executives on key strategic and sensitive issues in support of University priorities.
About our Division:
The Vice-Chancellor’s Office (VCO) supports the University’s senior academic leaders (the Vice-Chancellor, Deputy-Vice-Chancellor, and Pro-Vice-Chancellors), and the University’s professional services lead (the Chief Operating Officer). The VCO advises and assists senior leaders, provides day-to-day executive support, and facilitates the University’s leadership groups. These are the University Leadership Forum (ULF), the Academic Leadership Forum (ALF) and the Professional Services Leadership Team (PSLT).
The VCO is also responsible for the University’s executive governance function which supports the Vice-Chancellor in the day-to-day management of the University and in realising the University’s strategic and operational objectives, subject to Council’s oversight. The University’s executive governance function operates in conjunction with the University’s academic (Senate) and corporate (Council) governance. Together these three strands of governance help ensure the University realises its operational and strategic objectives, meets its regulatory and statutory obligations, and is governed in accordance with its Regulations, Statutes and Charter.
Why work here:
Our university is situated off the A27, next to the beautiful South Downs where you will enjoy everything that our 150-acre campus has to offer. We are accessible by public transport; Falmer train station is a five-minute walk to campus and several bus stops are located within campus. We also have dedicated cycling paths and encourage our staff to use these with our offering of a cycle to work scheme.
Sussex is a renowned, multi-accredited, research-led International University and this is only possible because of the people that work here. Whether you are a member of Faculty, part of a Professional Services team or a Student, it’s our people that make us great and we want you to be part of that.
The University of Sussex values the diversity of its staff and students, and we welcome applicants from all backgrounds.
Visa Sponsorship Queries: This role may be eligible for sponsorship under the Skilled Worker route. The assigned SOC code is 4215 Personal Assistants and other secretaries and the going rate is £33,400. Eligibility for sponsorship will depend on the salary offered, whether a candidate can make use of tradeable points to meet the salary offered, as well as whether the candidate holds an existing Skilled Worker sponsorship which began before 22 July 2025. This is due to the role being considered to be skilled to RQF level 3-5.
The University requires that work undertaken for the University is performed in the UK.
If you are experiencing any issues using our application portal or if you require adjustments to be made to the selection process, please contact us on (01273) 873743 or recruitmentadministration@sussex.ac.uk to discuss your requirements.
Executive Operations Support Ref: 42055 in Brighton employer: Brighton and Sussex Medical School
Contact Detail:
Brighton and Sussex Medical School Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Operations Support Ref: 42055 in Brighton
✨Tip Number 1
Network like a pro! Reach out to current employees or alumni from the University of Sussex on LinkedIn. A friendly chat can give us insider info about the role and help us stand out in the application process.
✨Tip Number 2
Prepare for the interview by researching the Vice-Chancellor’s Office and its recent initiatives. We want to show that we’re not just interested in the job, but also in how we can contribute to their goals.
✨Tip Number 3
Practice our communication skills! Since this role requires strong verbal and written abilities, let’s rehearse common interview questions and even prepare a few questions to ask them. It shows we’re engaged and ready to contribute.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure our application gets seen. Plus, we can tailor our submission to highlight how our skills align with the Executive Operations Support role.
We think you need these skills to ace Executive Operations Support Ref: 42055 in Brighton
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Operations Support role. Highlight your organisational skills, attention to detail, and any relevant experience that showcases your ability to support executives effectively.
Showcase Your Communication Skills: Since strong communication is key in this role, include examples of how you've successfully conveyed information or collaborated with others in previous positions. This will help us see your potential to build positive relationships with stakeholders.
Be Proactive in Your Approach: Demonstrate your proactive nature by discussing instances where you took the initiative to solve problems or improve processes. We love candidates who can think on their feet and adapt to changing priorities!
Apply Through Our Website: Don’t forget to submit your application through our official website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Brighton and Sussex Medical School
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Operations Support role. Familiarise yourself with the key responsibilities, such as providing administrative management and supporting decision-making. This will help you articulate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
As this role requires a high level of organisation, prepare examples that demonstrate your ability to manage tasks and schedules efficiently. Think about times when you successfully prioritised competing demands or streamlined processes to improve efficiency.
✨Communicate Clearly and Confidently
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few key points or questions to ask during the interview to show your engagement and interest in the role.
✨Be Ready to Discuss Confidentiality
Given the sensitive nature of the work, be prepared to discuss how you handle confidential information. Share examples from your past experiences where you maintained discretion and professionalism, highlighting your understanding of the importance of confidentiality in an executive support role.
