At a Glance
- Tasks: Support founders, manage office operations, and streamline workflows using AI tools.
- Company: Fast-growing AI research lab at the forefront of innovation.
- Benefits: Gain exposure to executive support, HR, and events in a dynamic environment.
- Other info: Opportunity for growth into specialised roles as the company expands.
- Why this job: Make a real impact in a cutting-edge AI company while developing your career.
- Qualifications: Experience as an Executive Assistant with strong organisational skills.
The predicted salary is between 29700 - 36300 £ per year.
Our client is a fast-growing AI research lab working at the forefront of artificial intelligence. Its team brings together expertise in computer science, machine learning, psychology, neuroscience and physics. Alongside its scientific research, the company runs conferences and events designed to share important discoveries with the wider world. The culture is highly autonomous, collaborative and low-ego. People take ownership, adapt quickly and work together to make the whole team more effective.
They're looking for a (6-24 months experienced) Executive Assistant & Office Coordinator to support the two founders and help keep the wider business running smoothly. This isn't a traditional secretary role. You'll protect the founders' time, manage a busy Central London office and take ownership of the essential administration that allows the research team to stay focused. It's a varied and influential position combining executive support with office management, people administration, events and wider operations. You'll also be encouraged to use AI and automation tools to create better systems and remove repetitive work. As the company grows, there will be scope to develop towards a more specialised Operations Lead, People Operations or Senior EA position.
What you'll be doing:
- Owning the founders' calendars and managing complex scheduling across multiple time zones
- Triaging incoming requests and protecting focused working time
- Managing emails, drafting responses and handling payments
- Keeping the office organised, welcoming and fully operational
- Managing suppliers, office equipment, utilities and building relationships
- Supporting HR administration, contracts and basic compliance
- Coordinating visa sponsorship administration and payments for international researchers
- Helping to organise research gatherings, community events and conferences
- Using tools such as ChatGPT, Claude, Notion and Google Workspace to improve workflows
- Identifying repetitive tasks that can be systemised or automated
- Taking ownership of varied operational tasks as the company grows
About you:
- You have previous experience working as an Executive Assistant
- Your experience also includes office management or workplace operations
- You're confident managing busy calendars, competing priorities and sensitive information
- You're exceptionally organised and have strong attention to detail
- You stay calm and reliable in a fast-moving environment
- You're resourceful and comfortable working things out without needing detailed instructions
- You're happy switching between strategic support and practical office tasks
- You're low-ego and willing to help wherever needed
- You're confident using tools such as Google Workspace and Notion
- You're interested in AI and enjoy finding better ways to get things done
- Experience within a startup or technology business would be helpful, but isn't essential
Why apply?
- Join an ambitious company conducting genuinely cutting-edge AI research
- Work closely with two highly respected founders in the AI world
- Take ownership of a role with real influence over how the team operates
- Use AI and automation tools as part of your everyday work
- Gain exposure to executive support, office operations, HR and events
- Develop into a more senior or specialised position as the company grows
Executive Assistant to Founders & Office Manager in London employer: BrighterBox
BrighterBox is an exceptional employer that fosters a collaborative culture where Junior Client Solutions Consultants can thrive. With a strong emphasis on employee growth, you will have the opportunity to engage with senior clients and enhance your skills in a dynamic environment focused on cutting-edge AI technologies. Located in the UK, BrighterBox offers a supportive atmosphere that values innovation and teamwork, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to Founders & Office Manager in London
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like BrighterBox.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like BrighterBox.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Executive Assistant to Founders & Office Manager in London
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to BrighterBox.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of BrighterBox. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at BrighterBox
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with BrighterBox, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at BrighterBox, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for BrighterBox could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at BrighterBox as they’re likely seeking a candidate who can enhance their workplace culture.
