Executive Secretary / Senior PA to the Director

Executive PA / Executive Secretary to the Director
Location: Abbey Wood, South East London (Office-Based)/Greenwich
Salary: £28,000–£30,000 per annum (full-time equivalent, pro rata)
Hours: 37 hours per week ,
Job Type: Full Time
About the Role
We are seeking a highly experienced, professional and exceptionally organised Executive PA / Executive Secretary to provide direct support to a busy Director overseeing several established organisations across specialist education, health and social care, community services and hospitality.
This is a trusted, hands-on position suited to someone with excellent traditional PA and secretarial skills, strong professional standards and the confidence to take ownership of responsibilities.
We are looking for someone who is proactive, dependable, discreet and highly efficient — someone who anticipates what needs to be done, follows tasks through to completion and brings structure and organisation to a busy working environment.
The successful candidate will work closely with the Director, taking responsibility for diary management, email correspondence, administrative coordination and ensuring important tasks and deadlines are not overlooked.
Key Responsibilities
Executive PA & Secretarial Support
Manage the Director's diary, appointments and meetings, ensuring effective scheduling and prioritisation.
Take ownership of the Director's email inbox, organising correspondence, identifying urgent matters and drafting or sending routine responses within agreed authority.
Prepare professional letters, reports, presentations and confidential correspondence.
Arrange meetings, prepare agendas, take accurate minutes and follow up on agreed actions.
Maintain organised electronic filing systems, records and documentation.
Monitor deadlines, outstanding tasks and commitments, ensuring timely follow-up.
Liaise confidently and professionally with senior managers, external stakeholders and business contacts.
Provide regular updates and briefings to the Director.
Business Administration & Coordination
Provide administrative support across sever...