Office Administration - Part Time

About Bright Software Group

At Bright, we are powering the digital practice of tomorrow – today. We deliver products that help accountants, payroll bureaus, and businesses across the UK and Ireland work smarter and win more. Our innovative solutions and outstanding customer experiences enable our customers to run their businesses efficiently and serve their customers brilliantly. We believe understanding is the difference between working and winning.

The Opportunity

Bright’s Aura office is a busy, people-centred environment that runs best when someone takes genuine ownership of the day-to-day. Reporting to the Office Manager, this is a part-time role created to ensure the office operates smoothly — from facilities and supplies to visitor management and team support.

What Will You Do?

• General Administration
• Communications: Handling all physical mail — inbound and outbound.
• Database Management: Keeping facilities contact information and operational databases up to date.
• Delivery Management: Making sure all visitors have fob access when they arrive.
• Visitors: Covering the main office door for deliveries and visitors; keeping the sign-in book up to date and making sure maintenance and repair agents meet required legal guidelines.
• Petty Cash: Recording and reconciling monthly petty cash transactions.
• Office Management and Facilities
• Inventory & Procurement: Keeping office supplies stocked — stationery, kitchen items, and anything else the team needs.
• Canteen Food Order: Coordinating lunch requests, organising the weekly canteen shop run, and being on hand for delivery.
• Executive Visits: Supporting lunch orders and other logistics when C-Suite are in the office.
• Equipment & IT: Flagging issues with printers, computers, and office systems to the IT team.
• Facility Maintenance: Keeping the workspace orderly, secure, and well-maintained — coordinating with building management and repair vendors as needed.
• Team Support
• Onboarding: Helping new hires get set up — desk, access passes, and H&S induction.
• Policy Compliance: Making sure day-to-day office operations stay in line with health, safety, and organisational guidelines.

What We Are Looking For

• Essential
• Previous experience in an office administration, facilities, or operations support role.
• Strong organisational skills and attention to detail.
• A proactive, can-do approach — comfortable managing a varied workload independently.
• Good communication skills, with confidence dealing with visitors, contractors, and internal stakeholders.
• Comfortable working alongside AI tools; curious about how technology can make you better at your job.
• Desirable
• Experience in a fast-paced technology or SaaS business environment.
• Familiarity with basic financial administration, including petty cash handling.

Working At Bright

Bright builds software that genuinely makes people’s working lives easier. That matters — and you’ll never have to apologise for what you’re selling. The culture is collaborative and human. We’re not a small company anymore, but it still feels like one — in the best way. People are genuinely looked after here — that’s not just something we say. You get real autonomy to learn, to grow, to make an impact. And right now is a genuinely exciting time to join. We’re growing fast, we’re investing heavily in AI, and that creates real opportunity for the business and for the people in it. It’s a place where curious people thrive.