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- Tasks: Support the CEO and keep the office running smoothly with various admin tasks.
- Company: Join a vibrant, creative team in a relaxed yet ambitious Soho office.
- Benefits: Enjoy flexible hours and a supportive work environment that values your input.
- Why this job: Perfect for proactive individuals who thrive in dynamic settings and love making improvements.
- Qualifications: Experience as a PA or Executive Assistant; must be organised and detail-oriented.
- Other info: Part-time role with up to 5 hours a day, starting ASAP.
The predicted salary is between 20000 - 26700 £ per year.
PA / Office Manager to CEO (Part-Time – Soho Office)
Up to 5 hours a day, Monday to Friday – Flexible working pattern
Salary: FTE £30,000 - £40,000. Pro Rata (25 hours per week) £20,000 - £26,700
Are you a proactive, solutions-focused superstar with a background as a PA? Do you thrive in dynamic, creative environments and love making things run like clockwork? We’re on the hunt for a PA / Office Manager to support a fast-paced CEO and keep a buzzing office running smoothly.
This is a part-time role based in our vibrant Soho office – we’re open to flexibility, so it could be a great fit if you’re looking for meaningful, hands-on work that fits around other commitments.
What you’ll be doing:
- You’ll be the go-to person for the CEO – a right-hand support who sees what needs doing and gets it done before it hits the to-do list.
- You’ll also take ownership of making the office environment organised, upbeat and efficient.
- Your day-to-day might include:
- Diary and inbox management – prioritising, streamlining, and creating calm from the chaos
- Acting as the central point of contact for internal and external communications
- Preparing presentations, documents and meeting agendas
- Supporting with travel planning, event coordination and admin tasks
- Keeping the office running like a dream – ordering supplies, coordinating with vendors, keeping things organised
- Constantly looking for ways to improve systems, processes and team culture
We’re looking for someone who:
- Has solid experience as a PA or Executive Assistant
- Is naturally organised, detail-oriented and great at juggling priorities
- Is confident, discreet and able to work independently
- Brings a positive, can-do energy to the team
- Loves making improvements and spotting smarter ways to work
- Feels comfortable in a creative, occasionally fast-paced environment
The Vibe:
This is a friendly, ideas-led team in a relaxed but ambitious company culture. You’ll be working in a supportive and collaborative environment where your initiative and input will be genuinely valued.
Location: Soho, London (on-site role)
Hours: Up to 5 hours per day, flexible to suit the right person
Start date: ASAP
PA to CEO/Office Manager employer: Bright Spark PAs
Contact Detail:
Bright Spark PAs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA to CEO/Office Manager
✨Tip Number 1
Familiarise yourself with the CEO's work style and preferences. Research their background and any public engagements to understand what they value in a PA. This knowledge will help you tailor your approach during interviews.
✨Tip Number 2
Showcase your organisational skills by preparing a mock schedule or plan for a typical day as a PA. Presenting this during your interview can demonstrate your proactive nature and ability to manage multiple tasks effectively.
✨Tip Number 3
Network with current or former employees of the company, if possible. They can provide insights into the office culture and expectations, which can be invaluable when discussing how you would fit into the team.
✨Tip Number 4
Prepare examples of how you've improved processes in previous roles. Being able to articulate specific instances where you've made a positive impact will resonate well with the hiring team, especially since they're looking for someone who loves making improvements.
We think you need these skills to ace PA to CEO/Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a PA or Executive Assistant. Focus on skills like diary management, communication, and organisation that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and solutions-focused mindset. Mention specific examples of how you've improved office processes or supported executives in the past.
Highlight Soft Skills: Emphasise your soft skills such as discretion, confidence, and the ability to work independently. These traits are crucial for the role and should be evident in your application.
Show Enthusiasm for the Company Culture: Express your excitement about working in a creative and dynamic environment. Mention how your positive energy and initiative can contribute to the team culture at the company.
How to prepare for a job interview at Bright Spark PAs
✨Show Your Proactivity
Demonstrate your proactive nature by sharing examples of how you've anticipated needs in previous roles. Highlight specific instances where you took the initiative to solve problems before they became issues.
✨Emphasise Organisation Skills
Since the role requires excellent organisational skills, prepare to discuss your methods for managing diaries and inboxes. Bring along examples of how you've streamlined processes or improved efficiency in past positions.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your ability to handle a fast-paced environment. Think about how you would prioritise tasks or manage conflicting demands, and be ready to articulate your thought process.
✨Show Enthusiasm for the Company Culture
Research the company culture and express your excitement about working in a creative and collaborative environment. Share how your positive energy aligns with their values and how you can contribute to the team dynamic.
