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- Tasks: Support the CEO and keep the office running smoothly with various admin tasks.
- Company: Join a vibrant, creative team in a relaxed yet ambitious Soho office.
- Benefits: Enjoy flexible working hours and a supportive work environment.
- Why this job: Perfect for proactive individuals who thrive in dynamic settings and love making improvements.
- Qualifications: Experience as a PA or Executive Assistant is essential; organisation and positivity are key.
- Other info: Part-time role with up to 5 hours a day, starting ASAP.
The predicted salary is between 20000 - 26700 £ per year.
PA / Office Manager to CEO (Part-Time – Soho Office)
Up to 5 hours a day, Monday to Friday – Flexible working pattern
Salary: FTE £30,000 - £40,000. Pro Rata (25 hours per week) £20,000 - £26,700
Are you a proactive, solutions-focused superstar with a background as a PA? Do you thrive in dynamic, creative environments and love making things run like clockwork? We’re on the hunt for a PA / Office Manager to support a fast-paced CEO and keep a buzzing office running smoothly.
This is a part-time role based in our vibrant Soho office – we’re open to flexibility, so it could be a great fit if you’re looking for meaningful, hands-on work that fits around other commitments.
What you’ll be doing:
- You’ll be the go-to person for the CEO – a right-hand support who sees what needs doing and gets it done before it hits the to-do list.
- You’ll also take ownership of making the office environment organised, upbeat and efficient.
- Your day-to-day might include:
- Diary and inbox management – prioritising, streamlining, and creating calm from the chaos
- Acting as the central point of contact for internal and external communications
- Preparing presentations, documents and meeting agendas
- Supporting with travel planning, event coordination and admin tasks
- Keeping the office running like a dream – ordering supplies, coordinating with vendors, keeping things organised
- Constantly looking for ways to improve systems, processes and team culture
We’re looking for someone who:
- Has solid experience as a PA or Executive Assistant
- Is naturally organised, detail-oriented and great at juggling priorities
- Is confident, discreet and able to work independently
- Brings a positive, can-do energy to the team
- Loves making improvements and spotting smarter ways to work
- Feels comfortable in a creative, occasionally fast-paced environment
The Vibe:
This is a friendly, ideas-led team in a relaxed but ambitious company culture. You’ll be working in a supportive and collaborative environment where your initiative and input will be genuinely valued.
Location: Soho, London (on-site role)
Hours: Up to 5 hours per day, flexible to suit the right person
Start date: ASAP
PA to CEO/Office Manager employer: Bright Spark PAs
Contact Detail:
Bright Spark PAs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA to CEO/Office Manager
✨Tip Number 1
Network with professionals in the creative and dynamic sectors. Attend local events or meetups in Soho to connect with people who might have insights into the role or even know someone at StudySmarter.
✨Tip Number 2
Familiarise yourself with the tools and software commonly used for diary management and office organisation. Being proficient in these can set you apart during the interview process.
✨Tip Number 3
Demonstrate your proactive nature by preparing a few ideas on how you would improve office efficiency or team culture. This shows initiative and aligns with what we value at StudySmarter.
✨Tip Number 4
Research our company culture and values thoroughly. Understanding what makes us tick will help you tailor your approach and show that you're genuinely interested in being part of our team.
We think you need these skills to ace PA to CEO/Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a PA or Executive Assistant. Focus on skills like diary management, communication, and organisation that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and solutions-focused mindset. Mention specific examples of how you've improved processes or supported executives in previous roles.
Highlight Soft Skills: Emphasise your soft skills such as discretion, confidence, and the ability to work independently. These traits are crucial for the role and should be evident in both your CV and cover letter.
Show Enthusiasm for the Company Culture: In your application, express your excitement about working in a creative and dynamic environment. Mention how you align with their values and how you can contribute to a positive team culture.
How to prepare for a job interview at Bright Spark PAs
✨Show Your Proactivity
Demonstrate your proactive nature by sharing examples of how you've anticipated needs in previous roles. Discuss specific instances where you took the initiative to solve problems before they became issues.
✨Highlight Your Organisational Skills
Since the role requires excellent organisational abilities, prepare to discuss your methods for managing diaries and inboxes. Bring up any tools or systems you use to keep things running smoothly.
✨Emphasise Your Communication Skills
As a central point of contact, strong communication is key. Be ready to talk about how you handle internal and external communications, and provide examples of how you've effectively managed stakeholder relationships.
✨Demonstrate Your Adaptability
The job is in a dynamic environment, so showcase your ability to adapt to changing situations. Share experiences where you've successfully navigated fast-paced settings or adjusted to new challenges with ease.
