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- Tasks: Support the CEO and keep the office running smoothly with various admin tasks.
- Company: Join a vibrant, creative team in a relaxed yet ambitious company culture.
- Benefits: Enjoy flexible working hours and a supportive environment that values your input.
- Why this job: Perfect for proactive individuals seeking meaningful work in a dynamic setting.
- Qualifications: Experience as a PA or Executive Assistant; must be organised and detail-oriented.
- Other info: Part-time role in Soho, London, with a start date ASAP.
The predicted salary is between 20000 - 26700 £ per year.
PA / Office Manager to CEO (Part-Time – Soho Office)
Up to 5 hours a day, Monday to Friday – Flexible working pattern
Salary: FTE £30,000 - £40,000. Pro Rata (25 hours per week) £20,000 - £26,700
Are you a proactive, solutions-focused superstar with a background as a PA? Do you thrive in dynamic, creative environments and love making things run like clockwork? We’re on the hunt for a PA / Office Manager to support a fast-paced CEO and keep a buzzing office running smoothly.
This is a part-time role based in our vibrant Soho office – we’re open to flexibility, so it could be a great fit if you’re looking for meaningful, hands-on work that fits around other commitments.
What you’ll be doing:
- You’ll be the go-to person for the CEO – a right-hand support who sees what needs doing and gets it done before it hits the to-do list.
- You’ll also take ownership of making the office environment organised, upbeat and efficient.
- Your day-to-day might include:
- Diary and inbox management – prioritising, streamlining, and creating calm from the chaos
- Acting as the central point of contact for internal and external communications
- Preparing presentations, documents and meeting agendas
- Supporting with travel planning, event coordination and admin tasks
- Keeping the office running like a dream – ordering supplies, coordinating with vendors, keeping things organised
- Constantly looking for ways to improve systems, processes and team culture
We’re looking for someone who:
- Has solid experience as a PA or Executive Assistant
- Is naturally organised, detail-oriented and great at juggling priorities
- Is confident, discreet and able to work independently
- Brings a positive, can-do energy to the team
- Loves making improvements and spotting smarter ways to work
- Feels comfortable in a creative, occasionally fast-paced environment
The Vibe:
This is a friendly, ideas-led team in a relaxed but ambitious company culture. You’ll be working in a supportive and collaborative environment where your initiative and input will be genuinely valued.
Location: Soho, London (on-site role)
Hours: Up to 5 hours per day, flexible to suit the right person
Start date: ASAP
PA to CEO/Office Manager employer: Bright Spark PAs
Contact Detail:
Bright Spark PAs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA to CEO/Office Manager
✨Tip Number 1
Familiarise yourself with the CEO's work style and preferences. Research their previous projects or initiatives to understand what they value in a PA. This will help you tailor your approach during any interactions.
✨Tip Number 2
Network within the industry, especially in creative environments. Attend events or join online forums where you can connect with professionals who might have insights about the role or the company culture at StudySmarter.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock schedule or plan for how you would manage the CEO's diary. This proactive approach can showcase your ability to streamline processes and prioritise effectively.
✨Tip Number 4
Showcase your problem-solving abilities by thinking of potential improvements for office systems or processes. Presenting these ideas during your interview can highlight your initiative and fit for the role.
We think you need these skills to ace PA to CEO/Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a PA or Executive Assistant. Focus on skills like diary management, communication, and organisation that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and solutions-focused mindset. Mention specific examples of how you've improved processes or supported executives in previous roles.
Showcase Your Soft Skills: In your application, emphasise your ability to juggle priorities, work independently, and bring a positive energy to the team. These traits are crucial for the dynamic environment described in the job listing.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail, which is essential for the role.
How to prepare for a job interview at Bright Spark PAs
✨Showcase Your Proactivity
During the interview, highlight specific examples where you've taken initiative in your previous roles. Discuss how you identified problems and implemented solutions before they became issues, as this aligns perfectly with what the CEO will expect from you.
✨Demonstrate Organisational Skills
Be prepared to discuss your methods for managing diaries and inboxes. Share strategies you've used to prioritise tasks and streamline processes, as this role requires a high level of organisation and attention to detail.
✨Emphasise Your Communication Skills
As the central point of contact, effective communication is key. Be ready to provide examples of how you've successfully managed internal and external communications, and how you ensure clarity and professionalism in all interactions.
✨Express Your Enthusiasm for Improvement
Talk about your passion for enhancing systems and processes. Share instances where you've made improvements in your previous roles, as this shows that you're not just a doer but also a thinker who can contribute to the team's culture and efficiency.
