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For Companies At a Glance
- Tasks: Manage accounts payable tasks, including invoice processing and customer service.
- Company: Join Bright Horizons, a top-rated workplace for 17 years running!
- Benefits: Enjoy flexible working, holiday entitlements, and fantastic discounts.
- Why this job: Make a difference in children's lives while developing your skills.
- Qualifications: Experience in accounts payable preferred, but training is available.
- Other info: Dynamic team environment with opportunities for growth and wellbeing support.
Benefits
- Flexible working and holiday entitlements
- Discounted childcare
- Quarterly Employee Appreciation Weeks
- Annual gala award evening
- Fantastic range of discounts on high street retailers, grocery stores, cinema tickets, holidays and more
- Wide range of wellbeing resources, supporting our teams for the ups and downs of daily life
Why Bright Horizons?
We\’ve been voted Great Place to Work for the last 17 consecutive years, as well as being awarded the newly created Great Place for Wellbeing and Great Place for Women 2023. Our support functions enable our nurseries to deliver the best possible care and education to over 10,000 children across the UK. Through this support, our nurseries can deliver excellence – with 98% of our 300+ portfolio being rated Good or Outstanding by Ofsted. We\’re on a mission to change the future for children, families, and the people we work with, and are committed to progressive working values like flexibility, work-life balance, and wellbeing.
What you will be doing
- Distribute the Accounts Payable post that arrives at our Northampton Head Office.
- Routine scanning of invoices and other post.
- Mapping digital invoices using our Image Capturing software.
- Resolve internal and external queries, providing excellent customer service to all parties and ensuring queries are resolved in a timely manner.
- Reconciliation of supplier statements, following up on discrepancies and missing documents to ensure that invoices are processed in accordance with payment terms.
- Maintenance of Accounts Payable email inboxes.
- Administration of our Barclaycard account, amending individual limits in accordance with our Delegation of Authority, and setting up new cardholders when required.
- Proactively identify areas of opportunity and make recommendations to management on how to streamline processes and improve customer service.
- Provide back up and support to other members of the team.
- Perform other tasks as required.
Qualifications & Skills
- Experience in a similar Accounts Payable role is preferred but training available
- Experience of using an electronic invoice imaging and workflow solution.
- Excellent written and verbal communication.
- Used to working under pressure and in a fast-paced environment.
- Basic Microsoft Excel skills.
Desirable Experience
- Knowledge of Workday is an advantage.
- Knowledge of Proactis is an advantage.
- Familiar with company credit card administration.
- GCSE Maths and English
Responsible for distributing incoming post via digital channels, registering incoming invoices, and administration of our central Barclaycard account, following Bright Horizons policies and procedures. Provide excellent customer service to both internal and external customers; ensure that there is company-wide compliance of financial controls. The role will require regular travel to our Northampton office, but some tasks can be done from home.
Required Experience
Experience in a similar Accounts Payable role is preferred but training available.
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Part Time Accounts Payable Administrator employer: Bright Horizons
Contact Detail:
Bright Horizons Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Accounts Payable Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a role like the Part Time Accounts Payable Administrator. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for those interviews! Research Bright Horizons and their values, especially around wellbeing and flexibility. Think about how your experience aligns with their mission and be ready to share specific examples that showcase your skills.
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with you. Focus on common questions related to accounts payable and customer service. This will help you feel more confident and articulate when it’s your turn in the hot seat.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in being part of the Bright Horizons team!
We think you need these skills to ace Part Time Accounts Payable Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight any relevant accounts payable experience and show how you can contribute to our mission at Bright Horizons.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're excited about this role. Share specific examples of how you've handled similar tasks in the past, especially around customer service and invoice processing.
Showcase Your Communication Skills: Since excellent written and verbal communication is key for this role, make sure your application is clear and concise. Use professional language but let your personality shine through!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this fantastic opportunity with Bright Horizons.
How to prepare for a job interview at Bright Horizons
✨Know Your Numbers
Brush up on your basic maths skills, as you'll likely be asked about your experience with numbers during the interview. Be ready to discuss how you've handled invoices and reconciliations in previous roles.
✨Showcase Your Customer Service Skills
Since this role involves providing excellent customer service, prepare examples of how you've resolved queries or improved processes in past positions. Highlight your communication skills and ability to work under pressure.
✨Familiarise Yourself with Relevant Software
If you have experience with electronic invoice imaging or workflow solutions, make sure to mention it. If not, do a bit of research on tools like Workday or Proactis, as familiarity can set you apart from other candidates.
✨Emphasise Flexibility and Wellbeing
Bright Horizons values flexibility and wellbeing, so be prepared to discuss how you manage work-life balance. Share any experiences that demonstrate your adaptability and commitment to maintaining a positive work environment.
