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For Companies At a Glance
- Tasks: Provide essential administrative support, manage schedules, and coordinate meetings.
- Company: Join Mass General Brigham, a leader in healthcare dedicated to patient care and community service.
- Benefits: Enjoy a supportive work environment with opportunities for growth and development.
- Why this job: Be part of a passionate team making a real impact in healthcare and patient lives.
- Qualifications: High school diploma required; 2-3 years of administrative experience preferred.
- Other info: Work onsite at a prestigious hospital with a rich history in medical excellence.
The predicted salary is between 28800 - 43200 £ per year.
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
Specializes in providing routine administrative and secretarial support as directed and under moderate supervision, for an individual, group, or department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, answering and transferring phone calls, preparing spreadsheets and presentations. Manage schedules, coordinate travel, conference calls, payroll and transcription. This is an intermediate-level support role.
Essential Functions:
- Prepare reports, meeting minutes and correspondence.
- Create and edit documents, spreadsheets and presentations.
- Manage schedules, arrange appointments and itineraries.
- Coordinate meetings, travel, conference calls, and complete expense reports.
- Answer and transfer phone calls.
- May perform transcription and proofread and edit literature, prepare applications for department.
- Remain knowledgeable of business unit policies.
- May make contacts of a sensitive, complex, and confidential nature.
- Completes routine tasks under moderate supervision.
- Performs other duties as assigned.
- Complies with all policies and standards.
Qualifications
Education: High School Diploma or Equivalent required. Trade/Technical/Vocational Diploma Related Field of Study preferred.
Experience: Administrative Assistant or Secretarial Experience 2-3 years required.
Knowledge, Skills & Abilities:
- Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing.
- Proficiency in MS Office.
- Ability to proofread and edit written documents.
- Ability to use phone system.
- Managing one's own time and the time of others.
- Strong verbal & written communication skills.
- Strong interpersonal, written and oral skills.
- Ability to use standard office equipment.
- Familiarity with medical terminology.
Physical Requirements:
- Standing Occasionally (3-33%)
- Walking Occasionally (3-33%)
- Sitting Constantly (67-100%)
- Lifting Occasionally (3-33%) 20lbs - 35lbs
- Carrying Occasionally (3-33%) 20lbs - 35lbs
- Pushing Rarely (Less than 2%)
- Pulling Rarely (Less than 2%)
- Climbing Rarely (Less than 2%)
- Balancing Occasionally (3-33%)
- Stooping Occasionally (3-33%)
- Kneeling Rarely (Less than 2%)
- Crouching Rarely (Less than 2%)
- Crawling Rarely (Less than 2%)
- Reaching Occasionally (3-33%)
- Gross Manipulation (Handling) Constantly (67-100%)
- Fine Manipulation (Fingering) Frequently (34-66%)
- Feeling Constantly (67-100%)
- Foot Use Rarely (Less than 2%)
- Vision - Far Constantly (67-100%)
- Vision - Near Constantly (67-100%)
- Talking Constantly (67-100%)
- Hearing Constantly (67-100%)
EEO Statement: The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
Why work here? Combat disease. Hold a hand. Help people. Impact the world. Mass General Brigham is a passionate, welcoming community where minds meet caring hearts. Come be a part of the world's most powerful force in medicine, where every role is important in changing lives. Are you ready?
Contact Detail:
Brigham and Women's Hospital Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant II
✨Tip Number 1
Familiarise yourself with the specific administrative tools and software mentioned in the job description, particularly MS Office. Being able to demonstrate your proficiency in these tools during the interview can set you apart from other candidates.
✨Tip Number 2
Highlight any experience you have with medical terminology or working in healthcare settings. This knowledge can be a significant advantage, as it shows you understand the environment you'll be working in.
✨Tip Number 3
Prepare examples of how you've successfully managed schedules and coordinated meetings in previous roles. Be ready to discuss specific challenges you faced and how you overcame them, as this will showcase your problem-solving skills.
✨Tip Number 4
Research Mass General Brigham's mission and values, and think about how your personal values align with theirs. Being able to articulate this connection during your interview can demonstrate your genuine interest in the role and the organisation.
We think you need these skills to ace Administrative Assistant II
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience, particularly in roles similar to Administrative Assistant II. Emphasise your proficiency with MS Office and any experience with medical terminology.
Craft a Strong Cover Letter: Write a cover letter that showcases your communication skills and explains why you're a great fit for the role. Mention specific examples of how you've successfully managed schedules, coordinated meetings, or handled sensitive information in previous positions.
Highlight Key Skills: In your application, clearly list key skills mentioned in the job description, such as time management, strong verbal and written communication, and proficiency in office procedures. Use bullet points for clarity.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. This is crucial for demonstrating your attention to detail, which is essential for an Administrative Assistant role.
How to prepare for a job interview at Brigham and Women's Hospital
✨Know Your Role
Familiarise yourself with the specific responsibilities of an Administrative Assistant II. Be prepared to discuss how your previous experience aligns with tasks like scheduling, managing correspondence, and preparing reports.
✨Showcase Your Skills
Highlight your proficiency in MS Office and any other relevant software. Bring examples of documents or presentations you've created to demonstrate your skills during the interview.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to manage multiple tasks or handle sensitive information, and be ready to explain how you approached those situations.
✨Communicate Effectively
Strong verbal and written communication skills are essential for this role. Practice articulating your thoughts clearly and concisely, and be prepared to discuss how you ensure effective communication in a team setting.
