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For Companies At a Glance
- Tasks: Manage reception duties, greet visitors, and support various departments.
- Company: Join a leading marine and environmental services company with a strong team culture.
- Benefits: Enjoy a competitive package, pension, life assurance, and career progression opportunities.
- Why this job: Be part of a stable environment where your contributions are valued and recognised.
- Qualifications: Experience in administration, Microsoft Office skills, and teamwork abilities.
- Other info: Diverse and inclusive workplace committed to fair recruitment practices.
The predicted salary is between 12 - 15 ÂŁ per hour.
The Company
Since the 1970’s the Briggs Group have grown to become one of the world leaders in the marine and environmental services industry, currently employing just around 800 dedicated members of staff. Providing clients with services ranging from terminal operations to subsea cable repair, we are committed to employing dedicated and skilled staff looking for a career that offers stability, genuine career progression and recognition. Our core values support the Company’s mission and decision making and provide a benchmark for everything that we believe in.
The Role
To perform reception duties in an efficient, professional and courteous manner and to actively participate as a member of the Administration Team to provide a support function to other departments within the Company. This is a part time position with varied hours:
- WEEK 1 - Monday 8am-5pm, Tuesday to Thursday 12:30-5pm, Friday off
- WEEK 2 - Monday off, Tuesday to Thursday 12:30-5pm, Friday 8am-5pm
Principal Responsibilities
- Handling incoming telephone calls and redirecting as appropriate. When recipients are unavailable, responsible for taking detailed, accurate messages and delivering these in a timely fashion.
- Greeting visitors to Seaforth House and announcing their arrival to the appropriate internal “host”.
- Co-ordinating meeting room arrangements, ie bookings, set up, equipment, refreshments.
- Processing internal and external mail.
- Booking couriers as required.
- Maintaining internal contact lists, ensuring that employee details are up to date and that mobile telephone numbers are correct.
- Monitoring stocks of general stationery & cleaning supplies, ensuring that enough are always maintained, and placing orders as required.
- Processing invoices for various departments. Sage 500 & APP003
The Candidate
- Previous experience in a similar role
- Skilled in Microsoft office applications
- Ability to work as part of a team and build good working relationships
- Experienced in financial and administrative tasks
What’s in it for you
We offer an excellent package with pension, life assurance, Cycle to Work scheme and much more as well as opportunities for on-the-job training and career progression within a stable environment. As an equal opportunity employer, we encourage diversity and are committed to creating an inclusive environment for all employees. We encourage applicants from all protected characteristics and commit to providing any reasonable adjustments you need during the application, assessment and upon joining.
Next Steps
You must be able to provide relevant documentation confirming that you have the right to work in the UK. Please be advised that all employees may be required to undergo security vetting at any point during their employment with Briggs Marine. Data will be processed through Serco who are our FSC vetting partner.
As a Disability Confident employer, we are committed to fair and inclusive recruitment. All disabled candidates who meet the minimum essential requirements for this role will be offered an interview.
Receptionist/Administrator in Burntisland employer: Briggs Marine
Contact Detail:
Briggs Marine Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist/Administrator in Burntisland
✨Tip Number 1
Get to know the company! Research the Briggs Group and their core values. When you understand what they stand for, you can tailor your approach and show how you fit into their culture during interviews.
✨Tip Number 2
Practice makes perfect! Prepare for common receptionist scenarios, like handling calls or greeting visitors. Role-playing with a friend can help you feel more confident and ready to impress.
✨Tip Number 3
Network, network, network! Connect with current or former employees on LinkedIn. They might share insights about the company culture or even refer you internally, which can give you a leg up in the hiring process.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in joining the team at Briggs Group. Don’t miss out!
We think you need these skills to ace Receptionist/Administrator in Burntisland
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Receptionist/Administrator role. Highlight your previous experience in similar positions and showcase your skills in Microsoft Office applications. We want to see how you can bring value to our team!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and the company. Mention how your values align with ours and why you’re excited about the opportunity to work with us at Briggs Group.
Be Clear and Concise: When filling out your application, keep your language clear and concise. Avoid jargon and make sure your points are easy to understand. We appreciate straightforward communication, especially in a role that involves handling calls and messages!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way to ensure your application gets to us directly. Plus, you’ll find all the details you need about the role and our company culture there.
How to prepare for a job interview at Briggs Marine
✨Know the Company Inside Out
Before your interview, take some time to research the Briggs Group. Understand their core values, mission, and the services they provide. This will not only help you answer questions more effectively but also show your genuine interest in the company.
✨Practice Your Reception Skills
Since the role involves handling calls and greeting visitors, practice these skills beforehand. You could role-play with a friend or family member to simulate the experience. Focus on being professional, courteous, and clear in your communication.
✨Be Ready for Teamwork Questions
As this position requires working as part of an administration team, prepare for questions about teamwork. Think of examples from your past experiences where you successfully collaborated with others, highlighting your ability to build good working relationships.
✨Showcase Your Tech Savvy
Familiarise yourself with Microsoft Office applications, especially if you have experience with Sage 500 or similar software. Be prepared to discuss how you've used these tools in previous roles, as this will demonstrate your capability to handle financial and administrative tasks efficiently.