Crewing and Administrations Coordinator in Burntisland

The Company

Since the 1970s, the Briggs Group has grown to become one of the world leaders in the marine and environmental services industry, currently employing around 800 dedicated members of staff. Providing clients with services ranging from terminal operations to subsea cable repair, we are committed to employing dedicated and skilled staff who are looking for a career that offers stability, genuine career progression, and recognition. Our core values support the Company’s mission and decision-making and provide a benchmark for everything that we believe in.

The Role

In support of the Crewing & Administration Manager, this role involves overseeing departmental operations encompassing crew administration, training, and client support. Additionally, the role includes managing various administrative tasks within the department.

Key Responsibilities

• Promote and develop effective working relationships with colleagues, other departments, suppliers, clients, and customers.
• Ensuring Fleet database is kept accurate and up to date at all times to reflect crew changes, certification, and personnel details.
• Reconciliation of all vessels petty cash accounts and dealing with discrepancies where necessary.
• In conjunction with our approved travel company organise crew travel.
• Act as main point of contact for vessel crews, escalating issues as required.
• Upload crew certification to client portals as required by contract in place.
• An element of flexibility will be required for out of hours contact to facilitate any short notice changes in crew travel and rotation.
• Purchase & Sales Invoicing and monitoring revenue against set targets.

The Candidate

• Previous experience as administrator.
• Skilled in Microsoft office applications.
• Flexible approach to working hours.
• Ability to work as part of a team and build good working relationships.
• Experienced in financial and administrative tasks.

What’s in it for you?

We offer an excellent package, including a pension, life assurance, the Cycle to Work scheme, and more, along with opportunities for on-the-job training and career progression within a stable environment. Flexible working options are also available.

As an equal opportunity employer, we encourage diversity and are committed to creating an inclusive environment for all employees. We welcome applicants from all protected characteristics and are committed to providing any reasonable adjustments you need during the application, assessment, and onboarding process.

The next steps

You must be able to provide relevant documentation confirming that you have the right to work in the UK. Please be advised that all employees may be required to undergo security vetting at any point during their employment with Briggs Marine. Data will be processed through Certn, who are our BPSS vetting partner.

As a Disability Confident employer, we are committed to fair and inclusive recruitment. All disabled candidates who meet the minimum essential requirements for this role will be offered an interview.