At a Glance
- Tasks: Provide essential admin support to the Operations team and ensure smooth operations.
- Company: Join a dynamic company that values safety and teamwork.
- Benefits: Competitive salary, professional development, and a supportive work environment.
- Other info: Great opportunity for career growth and learning in a collaborative setting.
- Why this job: Be part of a team that makes a real difference in operations and customer service.
- Qualifications: Strong organisational skills and a passion for providing excellent support.
The predicted salary is between 24000 - 36000 € per year.
Overview
The Administration Assistant will provide essential administrative support to the Operations Coordinator and Crewing Manager and wider team in support of the fulfilment of the Contract, ensuring administrative tasks are run effectively, efficiently and in a professional manner.
Demonstrate the Company Values in all interactions with customers and colleagues, ensuring work is carried out to the highest standards. Support other areas of the business where required.
Responsibilities
- Safety
- 1.1 Promote a strong safety culture - \'Safe Out, Safe Home\'
- 1.2 Ensure all work is conducted in full compliance with Company Health, Safety and Environmental Policies, associated site safety regulations and good industry practice
- 1.3 Be proactive with the Company Safety Management System and demonstrate safe working practices during all working activities
- 1.4 Support Marine Operations Manager & DP ensuring all HSEQ initiatives are up to date and completed by deadlines. This includes but is not limited to; Monthly Company Workplace inspections, Directors\' Toolbox Talks, Audit actions.
- Financial
- 2.1 Promote ideas which will increase efficiency, reduce costs or time without compromising service standards and present to line manager
- 2.2 Liaise with and support Divisional Accountant with any requests for financial information
- 2.3 Efficient processing of requisitions, invoices and dealing with queries
- 2.4 Complete credit card reconciliations and process expense claims in a timely manner in readiness for approval as required
- Staff
- 3.1 Support Operations Co-ordinator and Crewing Manager in relation to training, e.g. booking of external courses for team members when required
- 3.2 Support team performance by sharing knowledge and best practice at all levels
- Customer
- 4.1 Responding to customer enquiries
- 4.2 To always present a high standard of customer service, personal conduct and representation of the service in line with Company values and standards
- Operations
- 5.1 Maintain and keep record of appropriate PPE stocks on site with orders being placed in readiness for approval as required
- 5.2 Maintain an accurate and efficient document management system to meet Company and Client requirements (Sharepoint)
- 5.3 Add and remove staff from Fleetcheck & Lightfoot as required. Ensure driving license checks are maintained on an annual basis
- 5.4 Support Operations Managers with the maintenance of site vehicles, liaising with Company Procurement team
- 5.5 Provide support for meetings, taking minutes as required
- 5.6 Support operations team to ensure the efficient running of the contract
- 5.7 Arrange travel and accommodation as required using the Company approved travel management company. Support Operations Coordinator and Crewing Manager in the provision of support tasks such as booking of travel and logistics including hire car bookings etc. for crew changes, training, etc.
- 5.8 Handle day to day enquiries from team and client
- 5.9 Manage effective communications in line with Company and client requirements
- 5.10 Day to day management of office and supplies
- 5.11 Provide any other appropriate, administrative support as requested and support Operations Coordinator and Crewing Manager and wider team in the management of day-to-day activities
Administration Assistant in Plymouth employer: Briggs Marine
As an Administration Assistant, you will thrive in a dynamic work environment that prioritises safety and efficiency while fostering a culture of collaboration and professional growth. Our commitment to employee development is reflected in our supportive training initiatives and open communication channels, ensuring you have the resources to excel in your role. Located in a vibrant area, we offer a unique opportunity to be part of a team that values integrity and high standards in all interactions, making it an excellent place for meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Assistant in Plymouth
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Make sure you can demonstrate how your skills align with their needs, especially in areas like safety and customer service, which are key for this role.
✨Tip Number 3
Practice common interview questions and have examples ready that showcase your administrative skills. Think about times you've improved efficiency or handled customer inquiries effectively.
✨Tip Number 4
Apply through our website for the best chance of getting noticed! Tailor your application to highlight your relevant experience and show how you embody the company's values in your work.
We think you need these skills to ace Administration Assistant in Plymouth
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administration Assistant role. Highlight relevant experience and skills that match the job description, like your ability to manage documents or support team performance.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention how you align with our Company Values and how you can contribute to a strong safety culture.
Showcase Your Attention to Detail:In an admin role, attention to detail is key. Make sure your application is free from typos and errors. This shows us you take pride in your work and can maintain high standards.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss any important updates from us!
How to prepare for a job interview at Briggs Marine
✨Know the Company Values
Before your interview, take some time to familiarise yourself with the company's values. This role is all about demonstrating those values in your interactions, so think of examples from your past experiences that align with them. Showing that you understand and embody these values can really set you apart.
✨Be Ready for Safety Questions
Given the emphasis on safety in this role, prepare to discuss how you've promoted a strong safety culture in previous positions. Think of specific instances where you ensured compliance with health and safety policies or contributed to a safe working environment. This will show your commitment to safety and your proactive approach.
✨Show Your Administrative Skills
This position requires strong administrative skills, so be ready to talk about your experience with document management systems, processing invoices, and handling customer enquiries. Bring examples of how you've improved efficiency or solved problems in previous roles to demonstrate your capability.
✨Prepare for Teamwork Scenarios
Collaboration is key in this role, so think about times when you've supported team members or shared knowledge to enhance performance. Be prepared to discuss how you can contribute to the team's success and how you handle communication and support tasks effectively.
