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- Tasks: Provide top-notch admin support in a leading IP law firm, managing correspondence and deadlines.
- Company: Join a prestigious US law firm in London with a collaborative and professional culture.
- Benefits: Competitive salary, hybrid work model, and opportunities for career growth.
- Why this job: Kickstart your career in intellectual property while working on exciting legal projects.
- Qualifications: 2+ years in a professional setting, strong organisational skills, and a passion for IP law.
- Other info: Dynamic team environment with regular training and development sessions.
The predicted salary is between 30000 - 45000 £ per year.
We are recruiting an Intellectual Property Legal Secretary / Intellectual Property Support Specialist (IPSS) to provide high-level administrative and work-management support to fee earners within a leading London IP practice. This role offers an excellent opportunity to build a long-term career within a specialist IP environment, supporting high-quality technical and legal work in a collaborative and professional team. This is a detail-driven role requiring strong organisational skills, excellent communication and a genuine interest in intellectual property.
Key Responsibilities
- Managing incoming post and correspondence, ensuring electronic files are accurate and up to date
- Monitoring daily prompt lists and reminding fee earners of key deadlines
- Preparing correspondence, reports, specifications and other documentation for review and signature
- Following Standard Operating Procedures (SOPs) on all client matters and flagging queries or inconsistencies
- Checking case and name information against internal systems (e.g. Inprotech) and highlighting discrepancies
- Supporting fee earners with meetings, conference calls, travel arrangements and client hospitality
- Answering telephone and Teams calls, taking messages and liaising with clients where appropriate
- Preparing e-forms for fee earner submission
- Creating invoices and associated correspondence for fee earner approval and submitting invoices via e-billing platforms
- Maintaining electronic files, preparing documents for posting and supporting opposition work where required
- Filing incoming and outgoing emails and attachments to electronic matter files
- Proofreading documents and specifications
- Ensuring all relevant data is accurately uploaded to firm system
- Providing cover for colleagues during absences and assisting with workflow overflow
- Supporting Intellectual Property Support Managers (IPSMs) as required
- Attending in-office and remote meetings, including regular one-to-ones and know-how sessions
Skills & Experience Required
- A minimum of 2 years previous experience in a professional services environment
- Proficient in Microsoft Office (Word, Outlook, Excel)
- Strong academic background and a genuine interest in intellectual property, law, science or technology
- Exceptional attention to detail and accuracy and strong organisational and time-management skills
- Confident, engaging and positive communicator with the ability to build strong working relationships
You may also have experience in the following: IP Legal Secretary, Intellectual Property Support Specialist (IPSS), Patent & Trade Mark Secretary, IP Administrative Assistant, IP Paralegal Assistant, Patent Secretary, Legal PA, Intellectual Property, IP Practice Coordinator, IP Documentation Specialist.
Intellectual Property Legal Secretary in City of London employer: Briefcase Consulting
Contact Detail:
Briefcase Consulting Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Intellectual Property Legal Secretary in City of London
✨Tip Number 1
Network like a pro! Reach out to people in the IP field, attend industry events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm and its recent cases. Show genuine interest in their work and be ready to discuss how your skills align with their needs. Confidence is key, so practice your responses and come across as engaged and enthusiastic!
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, send a thank-you email to express your appreciation and reiterate your interest in the role. It’s a great way to keep your name fresh in their minds.
✨Tip Number 4
Apply through our website for the best chance at landing that Intellectual Property Legal Secretary role. We love seeing candidates who take the initiative to engage directly with us, and it shows you're serious about joining our team!
We think you need these skills to ace Intellectual Property Legal Secretary in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Intellectual Property Legal Secretary. Highlight your relevant experience and skills, especially those related to IP and administrative support. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your genuine interest in intellectual property and why you’re excited about this role. We love seeing personality, so don’t be afraid to let yours come through.
Showcase Your Attention to Detail: This role requires exceptional attention to detail, so make sure your application is free from typos and errors. We appreciate candidates who take the time to proofread their documents—it's a great way to show us you care!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy—just follow the prompts and you’ll be all set!
How to prepare for a job interview at Briefcase Consulting
✨Know Your IP Basics
Before heading into the interview, brush up on your knowledge of intellectual property. Familiarise yourself with key terms and concepts, as well as recent developments in the field. This will not only show your genuine interest but also help you engage in meaningful conversations with the interviewers.
✨Showcase Your Organisational Skills
Since this role requires exceptional organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised deadlines and maintained accuracy in your work—this will demonstrate that you’re the right fit for a detail-driven environment.
✨Practice Your Communication Style
As a legal secretary, strong communication skills are essential. Practice articulating your thoughts clearly and confidently. Consider doing mock interviews with a friend or using online resources to refine your responses. This will help you feel more at ease during the actual interview and convey your positive, engaging personality.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the firm and the role. Ask about their approach to supporting fee earners or how they handle workflow overflow. This shows that you’re not just interested in the job, but also in how you can contribute to their team’s success.
