At a Glance
- Tasks: Support our mission by managing orders, supplier performance, and assisting catering teams.
- Company: Join Impact Food Group, a leading school caterer dedicated to positive food culture.
- Benefits: Enjoy 25 days annual leave, staff discounts, and access to free training opportunities.
- Other info: Dynamic team environment with growth opportunities and monthly incentives.
- Why this job: Make a real impact on student wellbeing while building a rewarding career.
- Qualifications: Strong communication skills, attention to detail, and experience with Microsoft Office.
The predicted salary is between 30000 - 40000 € per year.
At Impact Food Group, we’re more than just a school caterer. We’re on a mission to create a positive food culture and help more students enjoy healthier, better-quality food. Making a positive social impact is at the heart of everything we do. We’re constantly learning, evolving, and improving — every way, every day.
We are one of England’s fastest-growing school food providers, serving around one million students every day across more than 1,500 schools. We are dedicated to delivering high-quality, nutritious meals that support student wellbeing and enjoyment.
We’re now looking for a talented and highly organised Central Office Administrator to join and play a vital role in supporting our business. Guided by our values: integrity, bold, impactful, humble, and community; you will help us shape a workplace and culture we can all be proud of.
What you’ll be Doing
- Responsible for uniform purchasing, managing our PDQ estate.
- Support catering managers and operations teams with our stock management and ordering system ‘Fourth’ and hospitality system ‘Kanpla’.
- Provide comprehensive support to schools and operational teams over a range of areas (uniform ordering, PDQ management, system support, hotel bookings, supporting mobilisation of new sites, general enquiries).
Key Responsibilities
- Prepare, issue, and track purchase orders for goods.
- Monitor supplier performance, delivery schedules, and resolve issues (delays, shortages, or discrepancies).
- Maintain accurate records of purchases, pricing, and delivery information.
- PDQ Estate Management: Place orders, arrange returns/contract cancellations, terminal updates for reallocation.
- Maintain accurate records of terminal allocation, merchant banking number allocation, delivery information.
- Offer support to Operations and Catering Managers to assist with stock ordering, reconciling, stock counts, and processing hospitality.
- Support with creating and publishing menu cycles to sites on Fourth.
- Freshdesk admin maintenance.
Additional Responsibilities
- Arrange hotel reservations and business account cards whilst ensuring adherence to company processes and procedures.
- Business Support Centre support (stationery ordering, signing in guests, assisting with any hospitality needs etc).
What are we looking for?
- Strong communication and interpersonal skills.
- Excellent organisational and multitasking abilities.
- High attention to detail with a proactive approach to problem solving.
- Experience with catering or school management systems an advantage.
- Ability to work independently and collaboratively within a fast-paced environment.
- Confident in coordinating multiple workstreams and managing competing priorities.
- Competent in Microsoft Office (especially Excel). Experience with Fourth inventory management software and Kanpla digital platform desired but not essential as full training will be given.
- Team player with a proactive approach.
- Exposure to mentoring, coaching, or training team members.
What’s in It for You?
- The opportunity to build a career you can be proud of in a growing business.
- Access to a wide range of free training, qualifications, and development opportunities.
- 25 days annual leave plus bank holidays.
- Staff discount scheme across 850+ retailers.
- Pension scheme and other great company benefits.
- Monthly incentives and recognition for top performers.
IFG are committed to the safeguarding of children, and our employees share this commitment. Successful candidates are required to undergo an enhanced DBS check, which IFG will pay for. We are a committed equal opportunities employer - if you require any assistance for the interview process, please detail it within your application. All information is kept confidential and in compliance with GDPR requirements.
Central Office Administrator in Woking employer: Bridgwater Academy Quantock Campus
At Impact Food Group, we pride ourselves on being more than just a school caterer; we are dedicated to fostering a positive food culture that enhances student wellbeing. As one of England’s fastest-growing school food providers, we offer a vibrant work environment where employees can thrive through extensive training and development opportunities, alongside generous benefits such as 25 days of annual leave and a staff discount scheme. Join us in making a meaningful impact while enjoying a supportive and collaborative workplace culture that values integrity and community.
Contact Detail:
Bridgwater Academy Quantock Campus Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Central Office Administrator in Woking
✨Tip Number 1
Get to know the company! Before your interview, dive into Impact Food Group's mission and values. Understanding their commitment to creating a positive food culture will help you connect your experiences to what they care about.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills in organisation and communication can support their operations team.
✨Tip Number 3
Show off your problem-solving skills! Be ready to share examples of how you've tackled challenges in previous roles. This will demonstrate your proactive approach, which is key for the Central Office Administrator position.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email. Mention something specific from your conversation to remind them why you’re the perfect fit for their team.
We think you need these skills to ace Central Office Administrator in Woking
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Central Office Administrator role. Highlight your organisational skills and any relevant experience with catering or school management systems, as this will show us you’re a great fit for our team.
Show Off Your Communication Skills:Since strong communication is key in this role, don’t shy away from showcasing your interpersonal skills. Use examples from your past experiences where you’ve effectively collaborated with others or resolved issues.
Be Detail-Oriented:We love candidates who pay attention to detail! Make sure your application is free of typos and clearly structured. This reflects your ability to maintain accurate records and manage multiple tasks, which is crucial for the role.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows your enthusiasm for joining our mission at Impact Food Group!
How to prepare for a job interview at Bridgwater Academy Quantock Campus
✨Know the Company Mission
Before your interview, take some time to understand Impact Food Group's mission and values. They’re all about creating a positive food culture and making a social impact, so think about how your own values align with theirs. This will help you answer questions more authentically and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
As a Central Office Administrator, you'll need to juggle multiple tasks. Prepare examples from your past experiences where you've successfully managed competing priorities or improved processes. Be ready to discuss how you stay organised and ensure accuracy in your work, especially when it comes to managing purchase orders and supplier performance.
✨Familiarise Yourself with Relevant Systems
While you might not have experience with Fourth or Kanpla, it’s a good idea to do a bit of research on these systems. Understanding their purpose and how they function will show your proactive approach and willingness to learn. You can even mention any similar software you’ve used in the past to demonstrate your adaptability.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the role and the company. Ask about the team dynamics, how success is measured in this position, or what challenges the team is currently facing. This not only shows your interest but also helps you gauge if this is the right fit for you.
