At a Glance
- Tasks: Support our mission by managing orders, stock systems, and assisting teams in a dynamic environment.
- Company: Join Impact Food Group, a leading school caterer dedicated to positive food culture.
- Benefits: Enjoy 25 days annual leave, training opportunities, and discounts at over 850 retailers.
- Other info: Full training provided; commitment to safeguarding and equal opportunities.
- Why this job: Make a real impact on student wellbeing while building a career you can be proud of.
- Qualifications: Strong communication skills, attention to detail, and experience with catering systems preferred.
The predicted salary is between 30000 - 40000 € per year.
At Impact Food Group, we’re more than just a school caterer. We’re on a mission to create a positive food culture and help more students enjoy healthier, better-quality food. Making a positive social impact is at the heart of everything we do. We’re constantly learning, evolving, and improving — every way, every day. We are one of England’s fastest-growing school food providers, serving around one million students every day across more than 1,500 schools. We are dedicated to delivering high-quality, nutritious meals that support student wellbeing and enjoyment.
We’re now looking for a talented and highly organised Central Office Administrator to join and play a vital role in supporting our business. Guided by our values: integrity, bold, impactful, humble, and community; you will help us shape a workplace and culture we can all be proud of.
What you’ll be Doing
- Responsible for uniform purchasing, managing our PDQ estate.
- Support catering managers and operations teams with our stock management and ordering system ‘Fourth’ and hospitality system ‘Kanpla’.
- Provide comprehensive support to schools and operational teams over a range of areas (uniform ordering, PDQ management, system support, hotel bookings, supporting mobilisation of new sites, general enquiries).
Key Responsibilities
- Prepare, issue, and track purchase orders for goods.
- Monitor supplier performance, delivery schedules, and resolve issues (delays, shortages, or discrepancies).
- Maintain accurate records of purchases, pricing, and delivery information.
- PDQ Estate Management: Place orders, arrange returns/contract cancellations, terminal updates for reallocation.
- Maintain accurate records of terminal allocation, merchant banking number allocation, delivery information.
- Work with onsite and operations to ensure data is accurate.
- System Support - Fourth Stock Management and Kanpla Hospitality System: Offer support to Operations and Catering Managers to assist with stock ordering, reconciling, stock counts, and processing hospitality.
- Support with creating and publishing menu cycles to sites on Fourth.
- Freshdesk admin maintenance.
Additional Responsibilities
- Arrange hotel reservations and business account cards whilst ensuring adherence to company processes and procedures.
- Business Support Centre support (stationery ordering, signing in guests, assisting with any hospitality needs etc).
What are we looking for?
- Strong communication and interpersonal skills.
- Excellent organisational and multitasking abilities.
- High attention to detail with a proactive approach to problem solving.
- Experience with catering or school management systems an advantage.
- Ability to work independently and collaboratively within a fast-paced environment.
- Confident in coordinating multiple workstreams and managing competing priorities.
- Competent in Microsoft Office (especially Excel).
- Experience with Fourth inventory management software and Kanpla digital platform desired but not essential as full training will be given.
- Team player with a proactive approach.
- Exposure to mentoring, coaching, or training team members.
What’s in It for You?
- The opportunity to build a career you can be proud of in a growing business.
- Access to a wide range of free training, qualifications, and development opportunities.
- 25 days annual leave plus bank holidays.
- Staff discount scheme across 850+ retailers.
- Pension scheme and other great company benefits.
- Monthly incentives and recognition for top performers.
IFG are committed to the safeguarding of children, and our employees share this commitment. Successful candidates are required to undergo an enhanced DBS check, which IFG will pay for. We are a committed equal opportunities employer - if you require any assistance for the interview process, please detail it within your application. All information is kept confidential and in compliance with GDPR requirements.
Central Office Administrator in Surrey employer: Bridgwater Academy Quantock Campus
At Impact Food Group, we pride ourselves on being more than just a school caterer; we are dedicated to fostering a positive food culture that enhances student wellbeing. Our vibrant work environment encourages continuous learning and growth, offering employees extensive training and development opportunities, along with generous benefits such as 25 days of annual leave and a staff discount scheme across over 850 retailers. Join us in making a meaningful impact while enjoying a supportive and collaborative workplace culture.
Contact Detail:
Bridgwater Academy Quantock Campus Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Central Office Administrator in Surrey
✨Tip Number 1
Get to know the company! Before your interview, dive into Impact Food Group's mission and values. Understanding their commitment to creating a positive food culture will help you connect your skills to their goals.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your organisational skills and attention to detail can support their operations and stock management.
✨Tip Number 3
Show off your teamwork! Be ready to share examples of how you've collaborated with others in fast-paced environments. Highlighting your ability to work independently and as part of a team will resonate well with their values.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in joining the Impact Food Group family. Let’s get you that Central Office Administrator role!
We think you need these skills to ace Central Office Administrator in Surrey
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Central Office Administrator role. Highlight your organisational skills and any relevant experience with catering or school management systems, as this will show us you’re a great fit for our team.
Show Off Your Communication Skills:Since strong communication is key in this role, don’t shy away from showcasing your interpersonal skills. Use examples from past experiences where you’ve effectively collaborated with others or resolved issues, as this will resonate with our values.
Be Detail-Oriented:We love candidates who pay attention to detail! Make sure your application is free of typos and clearly formatted. This reflects your proactive approach and organisational abilities, which are crucial for the Central Office Administrator position.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our mission at Impact Food Group!
How to prepare for a job interview at Bridgwater Academy Quantock Campus
✨Know the Company Inside Out
Before your interview, take some time to research Impact Food Group. Understand their mission, values, and the specific role they play in school catering. This will not only help you answer questions more effectively but also show your genuine interest in being part of their positive food culture.
✨Showcase Your Organisational Skills
As a Central Office Administrator, strong organisational skills are key. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise work and handle competing deadlines, as this will demonstrate your ability to thrive in a fast-paced environment.
✨Familiarise Yourself with Relevant Systems
While experience with Fourth and Kanpla is a bonus, it’s great to show that you’re proactive about learning. Brush up on any similar systems you’ve used before and be prepared to discuss how you adapt to new technologies. This will highlight your willingness to learn and grow within the role.
✨Prepare Questions That Matter
Interviews are a two-way street, so come prepared with thoughtful questions. Ask about the team dynamics, how success is measured in the role, or what challenges the company is currently facing. This shows that you’re not just interested in the job, but also in contributing to the company’s mission and growth.
