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- Tasks: Support project delivery with admin tasks, documentation management, and logistics coordination.
- Company: Join Bridges, a family-run business with a friendly culture and commitment to employee development.
- Benefits: Enjoy competitive salaries, health plans, training opportunities, and a supportive work environment.
- Other info: Great career growth opportunities in a supportive and inclusive workplace.
- Why this job: Be part of a dynamic team making a real impact in project delivery and operations.
- Qualifications: Previous admin experience and strong Microsoft Office skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
This is a fixed-term maternity cover position based in our Swansea office. We are seeking a highly organised and proactive Regional Delivery Administrator to provide reliable and professional administrative support to our Regional Delivery Team. This is a fast‑paced and varied role, supporting project delivery across multiple workstreams while ensuring documentation, compliance and operational processes are managed efficiently and accurately. The successful candidate will play a key role in supporting project teams, maintaining documentation standards, coordinating logistics and contributing to the continuous improvement of delivery processes.
Key Responsibilities
- Project & Delivery Support
- Produce and maintain project folders, construction Health & Safety folders and associated project documentation.
- Manage and upload documentation to client systems including Twexnet, ProjectWise, BCDE and SharePoint.
- Control and issue project documentation including: Issued drawings and documents; As‑built drawings; O&M manuals; Testing and commissioning documentation.
- Coordinate and collate Operation & Maintenance (O&M) manuals, including management of external suppliers.
- Host and record regional labour allocation meetings.
- Attend project handovers and client meetings, taking accurate notes and recording actions.
- Support project teams with: Cost-to-complete documentation; Procurement schedules; Meeting minutes; General administrative tasks.
- Office & Operational Administration
- Arrange accommodation for project delivery teams within agreed budgets and timescales.
- Liaise with staff, accommodation providers and Finance teams to coordinate bookings and payments.
- Ensure van files and vehicle inspection records are maintained.
- Coordinate weekly H&S audit documentation and distribution.
- Ensure office documentation, safety notices, policies and insurance records remain current.
- Maintain office supplies including stationery, IT equipment and first aid kits.
- Support the Regional Manager with meetings, training sessions, client events and office administration.
- Assist with procurement activities using the company corporate card.
- Stores & Facilities Coordination
- Support and monitor the Stores Person to ensure: Weekly inspections are completed; Stock levels are maintained; Orders are processed; Servicing and inspections are arranged; Vehicle inspections are completed.
- Coordinate office maintenance and facility-related actions.
- Information Security
- Maintain vigilance regarding information security and report suspicious activity to IT.
- Follow company procedures relating to data protection and secure use of information systems.
Requirements
- Experience & Knowledge
- Previous experience in an administrative or coordination role.
- Strong working knowledge of Microsoft Office packages, particularly Excel, Word, PowerPoint and Outlook.
- Confident and professional telephone and communication skills.
- Experience managing documentation and multiple priorities in a busy environment is desirable.
- Core Skills & Competencies
- Strong organisational and multitasking abilities.
- Excellent communication skills across all mediums.
- Reliable, flexible and highly committed.
- Strong attention to detail and problem‑solving skills.
- Ability to work under pressure and meet deadlines.
- Team player with a positive and approachable attitude.
- Honest, professional and enthusiastic approach to work.
Benefits
Bridges – is an excellent company to work for and a great place to develop your career. Our goal is to exceed the very highest standards and ensure our people work in a culture of health, safety and well‑being. We are currently holders of the Armed Forces Covenant Gold Award, which reinforces our commitment to supporting the armed forces community. We are a family‑run business with a friendly and welcoming culture, and we are dedicated to helping our employees learn, develop, and achieve success – along with us and throughout their careers. Bridges also offers an excellent benefits package:
- Competitive salaries
- Health cash plan with Healthshield
- Standard Life Pension Scheme – 5% company contribution
- Life Assurance Scheme
- Employee Discount Scheme
- Bike 2 Work scheme
- Training and development opportunities
- Employee referral scheme – £1,000 if you successfully introduce someone
- Employee recognition schemes
- Enhanced Maternity and Paternity pay
When you join us, wherever your journey begins with us, through mutual engagement, we'll make sure you are supported and invested in. We believe in ‘team bridges' and leadership at all levels with our guiding principles: Safe People, Happy People, Sustainable Business. Come and be part of our team! Bridges is an equal‑opportunity employer and is committed to ensuring equality and diversity within the workplace.
Project Administrator (Maternity Cover) in Swansea employer: Bridges - Trusted Intelligent Engineering Partner
Contact Detail:
Bridges - Trusted Intelligent Engineering Partner Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator (Maternity Cover) in Swansea
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on Bridges. Check out their values and what they stand for. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to project administration. Think about your past experiences and how they align with the role. We recommend doing mock interviews with friends or family to boost your confidence.
✨Tip Number 3
Show off your organisational skills! During the interview, share specific examples of how you've managed multiple priorities in a busy environment. Highlight your attention to detail and problem-solving abilities, as these are key for the Project Administrator role.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your enthusiasm for the position and keeps you fresh in their minds. Plus, it’s a great opportunity to reiterate why you’d be a perfect fit for the team!
We think you need these skills to ace Project Administrator (Maternity Cover) in Swansea
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience for the Project Administrator role. We want to see how your skills align with our needs, so don’t hold back on showcasing your organisational prowess!
Show Off Your Communication Skills: Since this role involves a lot of coordination and communication, be sure to demonstrate your excellent communication skills in your application. Use clear and concise language, and maybe even share an example of how you’ve effectively communicated in a previous role.
Highlight Your Attention to Detail: Attention to detail is key in this position, so make sure to mention any experiences where you’ve had to manage documentation or ensure compliance. We love candidates who can spot the little things that make a big difference!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team at Bridges!
How to prepare for a job interview at Bridges - Trusted Intelligent Engineering Partner
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and requirements, especially around project documentation and administrative support. This will help you tailor your answers to show how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
As a Project Administrator, being organised is crucial. Prepare examples from your past experiences where you successfully managed multiple priorities or maintained documentation standards. Use the STAR method (Situation, Task, Action, Result) to structure your responses and highlight your organisational prowess.
✨Demonstrate Communication Skills
Since the role involves liaising with various teams and clients, be ready to discuss how you’ve effectively communicated in previous roles. Practice articulating your thoughts clearly and confidently, as this will reflect your ability to handle client meetings and take accurate notes during discussions.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the tools they use for project management, or how they measure success in this role. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.