At a Glance
- Tasks: Support project delivery with admin tasks, documentation management, and logistics coordination.
- Company: Join a family-run business known for its friendly culture and commitment to employee development.
- Benefits: Enjoy competitive salaries, health plans, and generous maternity/paternity pay.
- Other info: Great career growth opportunities in a supportive environment.
- Why this job: Be part of a dynamic team making a real impact in project delivery.
- Qualifications: Previous admin experience and strong Microsoft Office skills are essential.
The predicted salary is between 30000 - 40000 € per year.
This is a fixed-term maternity cover position based in our Swansea office. We are seeking a highly organised and proactive Regional Delivery Administrator to provide reliable and professional administrative support to our Regional Delivery Team. This is a fast-paced and varied role, supporting project delivery across multiple workstreams while ensuring documentation, compliance and operational processes are managed efficiently and accurately.
The successful candidate will play a key role in supporting project teams, maintaining documentation standards, coordinating logistics and contributing to the continuous improvement of delivery processes.
Key Responsibilities- Produce and maintain project folders, construction Health & Safety folders and associated project documentation.
- Manage and upload documentation to client systems including Twexnet, ProjectWise, BCDE and SharePoint.
- Control and issue project documentation including issued drawings and documents, as-built drawings, O&M manuals, and testing and commissioning documentation.
- Coordinate and collate Operation & Maintenance (O&M) manuals, including management of external suppliers.
- Host and record regional labour allocation meetings.
- Attend project handovers and client meetings, taking accurate notes and recording actions.
- Support project teams with cost-to-complete documentation, procurement schedules, meeting minutes, and general administrative tasks.
- Arrange accommodation for project delivery teams within agreed budgets and timescales.
- Liaise with staff, accommodation providers and Finance teams to coordinate bookings and payments.
- Ensure van files and vehicle inspection records are maintained.
- Coordinate weekly H&S audit documentation and distribution.
- Ensure office documentation, safety notices, policies and insurance records remain current.
- Maintain office supplies including stationery, IT equipment and first aid kits.
- Support the Regional Manager with meetings, training sessions, client events and office administration.
- Assist with procurement activities using the company corporate card.
- Support and monitor the Stores Person to ensure weekly inspections are completed, stock levels are maintained, orders are processed, servicing and inspections are arranged, and vehicle inspections are completed.
- Coordinate office maintenance and facility-related actions.
- Maintain vigilance regarding information security and report suspicious activity to IT.
- Follow company procedures relating to data protection and secure use of information systems.
- Previous experience in an administrative or coordination role.
- Strong working knowledge of Microsoft Office packages, particularly Excel, Word, PowerPoint and Outlook.
- Confident and professional telephone and communication skills.
- Experience managing documentation and multiple priorities in a busy environment is desirable.
- Strong organisational and multitasking abilities.
- Excellent communication skills across all mediums.
- Reliable, flexible and highly committed.
- Strong attention to detail and problem-solving skills.
- Ability to work under pressure and meet deadlines.
- Team player with a positive and approachable attitude.
- Honest, professional and enthusiastic approach to work.
Bridges is an excellent company to work for and a great place to develop your career. Our goal is to exceed the very highest standards and ensure our people work in a culture of health, safety and well-being. We are currently holders of the Armed Forces Covenant Gold Award, which reinforces our commitment to supporting the armed forces community.
We are a family-run business with a friendly and welcoming culture, and we are dedicated to helping our employees learn, develop, and achieve success - along with us and throughout their careers.
Bridges also offers an excellent benefits package:
- Competitive salaries
- Health cash plan with Healthshield
- Standard Life Pension Scheme - 5% company contribution
- Life Assurance Scheme
- Employee Discount Scheme
- Bike 2 Work scheme
- Training and development opportunities
- Employee referral scheme - £1,000 if you successfully introduce someone
- Employee recognition schemes
- Enhanced Maternity and Paternity pay
When you join us, you’ll be part of our exciting journey. Wherever your journey begins with us, through mutual engagement, we’ll make sure you are supported and invested in. We believe in ‘team bridges’ and leadership at all levels with our guiding principles: Safe People, Happy People, Sustainable Business.
Bridges is an equal-opportunity employer and is committed to ensuring equality and diversity within the workplace.
Project Administrator (Maternity Cover) in Swansea employer: Bridges Electrical Engineers
Bridges is an exceptional employer, offering a supportive and friendly work culture in our Swansea office, where you can thrive as a Project Administrator. With a strong commitment to employee development, competitive benefits, and a focus on health and well-being, we ensure that every team member feels valued and empowered to grow their career. Join us and be part of a family-run business that prioritises safety, happiness, and sustainability in all aspects of our operations.
Contact Detail:
Bridges Electrical Engineers Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Project Administrator (Maternity Cover) in Swansea
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on Bridges. Check out their values and what they stand for. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills match the role of Project Administrator, especially your organisational and multitasking abilities.
✨Tip Number 3
Show off your tech skills! Since the role requires strong knowledge of Microsoft Office, be ready to discuss specific examples of how you've used these tools in past roles. Maybe share a time when you created a killer Excel spreadsheet or organised a project using PowerPoint.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your enthusiasm for the role and gives you another chance to highlight why you’d be a great fit for the team at Bridges.
We think you need these skills to ace Project Administrator (Maternity Cover) in Swansea
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Project Administrator role. Highlight your organisational skills and experience in managing documentation, as these are key for us at StudySmarter.
Show Off Your Skills:Don’t be shy about showcasing your proficiency with Microsoft Office, especially Excel and Word. We love seeing candidates who can demonstrate their technical skills clearly in their application.
Be Professional Yet Approachable:Your communication style matters! Use a friendly yet professional tone in your written application. We’re looking for team players who can communicate effectively across all mediums.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity with StudySmarter!
How to prepare for a job interview at Bridges Electrical Engineers
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Project Administrator role. Familiarise yourself with the key responsibilities and required skills mentioned in the job description. This will help you tailor your answers to show how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you maintain documentation standards and coordinate logistics effectively.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to work under pressure. Think of specific scenarios where you had to handle tight deadlines or manage conflicting priorities, and explain how you navigated those challenges.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, ongoing projects, or how success is measured in this role. This shows your genuine interest in the position and helps you determine if it’s the right fit for you.
