Personal Assistant in Bath

The Personal Assistant (PA) provides high-level administrative, strategic, and operational support to the Managing Director and SLT. This role ensures the MD's time is effectively managed, key business priorities are executed, and communication flows smoothly across all stakeholders. The PA acts as a trusted partner, supporting business planning, internal communications, and coordination of leadership activities.

Personal Assistant & Administration Responsibilities

• Provide full executive and administrative assistance to the MD, including diary management, scheduling, and forward planning (daily, weekly, monthly, and annual).
• Coordinate complex meetings, travel itineraries, accommodation, and logistics.
• Prepare and manage correspondence, reports, presentations, and briefing materials for internal and external audiences.
• Oversee meeting logistics including catering, room bookings, and set-up.
• Anticipate the MD's needs, managing workload and priorities proactively.
• Attend meetings and represent the MD where appropriate.
• Support Board and Senior Leadership meetings, including agenda creation, minute-taking, and action tracking.
• Handle confidential information with discretion and maintain the highest level of professionalism.
• Manage MD's expenses and approvals in a timely manner.

Business Planning & Performance

• Coordinate the scheduling, reporting, and tracking of company-wide business plans and monthly performance scorecards.
• Support the MD in driving strategic initiatives and departmental objectives.
• Track and manage business planning activities, ensuring alignment across all departments.
• Maintain and monitor action logs to ensure accountability and progress tracking.
• Prepare departmental productivity and performance reports (e.g., Procurement).
• Gather, analyse, and present data and insights to support business decision-making.

Leadership & Stakeholder Support

• Coordinate all Senior Leadership Team (SLT) meetings, workshops, and strategic sessions.
• Act as a key liaison between the MD and internal/external stakeholders, ensuring effective communication and timely follow-up.
• Maintain positive relationships with clients, partners, and internal teams on behalf of the MD.
• Promote strong communication and collaboration across departments and leadership levels.

Internal Communications

• Lead the preparation of monthly company updates, including gathering content and creating presentation slides.
• Coordinate and produce the internal company newsletter, ensuring consistent, engaging, and informative communication.
• Support planning and execution of leadership training sessions, team meetings, and company-wide events.
• Act as a cultural ambassador, promoting the organisation's values, purpose, and principles.

Marketing & Brand Support

• Support basic maintenance and updates of the company website.
• Manage the production, ordering, and distribution of branded materials, corporate gifts, and promotional items.

Projects & Operational Support

• Assist with planning and coordination of strategic projects, company events, and key initiatives.
• Maintain organised and efficient document management and filing systems.
• Identify opportunities to improve administrative efficiency and implement process improvements.
• Provide general operational support to the MD and wider leadership team as required.

Essential Requirements

• Excellent organisational and time management skills.
• Strong communication and interpersonal skills.
• Proficiency with Microsoft Office Suite.
• High level of professionalism and discretion.
• Proactive and solutions-oriented mindset.
• Attention to detail and commitment to delivering high-quality work.
• Strong stakeholder management and relationship-building capabilities.
• Ability to work independently while maintaining close alignment with leadership.

Desirable Skills

• Proven experience as an Executive Assistant, Personal Assistant, or similar senior administrative role supporting C-level executives.
• Experience in business planning, performance reporting, or project coordination preferred.
• Exposure to internal communications, marketing support, or leadership engagement activities desirable.

Benefits

• Competitive salaries.
• Company car/car allowance.
• Health cash plan with Healthshield.
• Standard Life Pension Scheme - 5% company contribution.
• Life Assurance Scheme.
• Employee Discount Scheme.
• Bike 2 Work scheme.
• Training and development opportunities.
• Employee referral scheme - £1,000 if you successfully introduce someone.
• Employee recognition schemes.
• Enhanced Maternity and Paternity pay.

When you join us, you'll be part of our exciting journey. Wherever your journey begins with us, through mutual engagement, we'll make sure you are supported and invested in. We believe in 'team bridges' and leadership at all levels with our guiding principles: Safe People, Happy People, Sustainable Business. Come and be part of our team! Bridges is an equal-opportunity employer and is committed to ensuring equality and diversity within the workplace.