Project Administrator (Maternity Cover) in Swansea

This is a fixed-term maternity cover position based in our Swansea office. We are seeking a highly organised and proactive Regional Delivery Administrator to provide reliable and professional administrative support to our Regional Delivery Team. This is a fast-paced and varied role, supporting project delivery across multiple workstreams while ensuring documentation, compliance and operational processes are managed efficiently and accurately. The successful candidate will play a key role in supporting project teams, maintaining documentation standards, coordinating logistics and contributing to the continuous improvement of delivery processes.

Key Responsibilities

• Project & Delivery Support
• Produce and maintain project folders, construction Health & Safety folders and associated project documentation.
• Manage and upload documentation to client systems including Twexnet, ProjectWise, BCDE and SharePoint.
• Control and issue project documentation including issued drawings and documents, as-built drawings, O&M manuals, testing and commissioning documentation.
• Coordinate and collate Operation & Maintenance (O&M) manuals, including management of external suppliers.
• Host and record regional labour allocation meetings.
• Attend project handovers and client meetings, taking accurate notes and recording actions.
• Support project teams with cost-to-complete documentation, procurement schedules, meeting minutes, and general administrative tasks.
• Office & Operational Administration
• Arrange accommodation for project delivery teams within agreed budgets and timescales.
• Liaise with staff, accommodation providers and Finance teams to coordinate bookings and payments.
• Ensure van files and vehicle inspection records are maintained.
• Coordinate weekly H&S audit documentation and distribution.
• Ensure office documentation, safety notices, policies and insurance records remain current.
• Maintain office supplies including stationery, IT equipment and first aid kits.
• Support the Regional Manager with meetings, training sessions, client events and office administration.
• Assist with procurement activities using the company corporate card.
• Stores & Facilities Coordination
• Support and monitor the Stores Person to ensure weekly inspections are completed, stock levels are maintained, orders are processed, servicing and inspections are arranged, and vehicle inspections are completed.
• Coordinate office maintenance and facility-related actions.
• Information Security
• Maintain vigilance regarding information security and report suspicious activity to IT.
• Follow company procedures relating to data protection and secure use of information systems.

Experience & Knowledge

• Previous experience in an administrative or coordination role.
• Strong working knowledge of Microsoft Office packages, particularly Excel, Word, PowerPoint and Outlook.
• Confident and professional telephone and communication skills.
• Experience managing documentation and multiple priorities in a busy environment is desirable.

Core Skills & Competencies

• Strong organisational and multitasking abilities.
• Excellent communication skills across all mediums.
• Reliable, flexible and highly committed.
• Strong attention to detail and problem-solving skills.
• Ability to work under pressure and meet deadlines.
• Team player with a positive and approachable attitude.
• Honest, professional and enthusiastic approach to work.

Benefits of working for Bridges

• Competitive salaries
• Health cash plan with Healthshield
• Standard Life Pension Scheme - 5% company contribution
• Life Assurance Scheme
• Employee Discount Scheme
• Bike 2 Work scheme
• Training and development opportunities
• Employee referral scheme - £1,000 if you successfully introduce someone
• Employee recognition schemes
• Enhanced Maternity and Paternity pay

Bridges is an equal-opportunity employer and is committed to ensuring equality and diversity within the workplace.