At a Glance
- Tasks: Keep our fertility clinic running smoothly by managing operations and facilities.
- Company: Bridge Clinic London, a leading private fertility clinic.
- Benefits: Competitive salary, supportive team, and opportunities for professional growth.
- Other info: Join a dynamic team dedicated to supporting patients on their fertility journey.
- Why this job: Make a real difference in patients' lives while ensuring a safe and efficient environment.
- Qualifications: Experience in facilities management, especially in healthcare or regulated environments.
The predicted salary is between 40000 - 50000 £ per year.
Bridge Clinic London is a private fertility clinic licensed by the HFEA. We support patients through one of the most important journeys of their lives, and behind every safe, smooth day at the clinic is a facilities and operations function that simply has to work.
This is the role that keeps the clinic running. You will own the day-to-day operation of our premises, manage our vendors, suppliers, and contractors, look after our office and laboratory equipment, and provide hands-on administrative and operational support to the wider clinic team.
Key responsibilities:
- Run planned and reactive maintenance across the building, including electrical, mechanical, HVAC, and plumbing systems.
- Manage all supplier and contractor relationships, contracts, and service level agreements, and keep our supplier records in order.
- Oversee the servicing, repair, and replacement of office and laboratory equipment, maintaining the asset register and coordinating servicing and calibration schedules with the Laboratory Manager.
- Support the laboratory's environmental requirements, including air handling, temperature monitoring, and cryostorage infrastructure.
- Provide administrative and office support to the clinic team, including procurement of supplies and consumables and general operational coordination.
- Lead day-to-day health and safety: risk assessments, fire safety, COSHH, legionella, statutory testing, and clinical waste.
- Maintain business continuity plans for critical systems and support our HFEA and CQC compliance on premises and equipment.
- Manage the facilities budget and report regularly on compliance, supplier performance, and risk.
About you
Essential:
- Facilities or operations management experience in a healthcare, clinical, laboratory, or similarly regulated environment.
- Strong track record managing vendors, suppliers, and contractors, including contracts and SLAs.
- Experience coordinating equipment servicing, maintenance, and asset records.
- Hands-on maintenance experience and solid working knowledge of health and safety legislation.
- Strong administrative and organisational skills, comfortable switching between practical tasks and office support.
- Budget and project management experience and calm judgement under pressure.
- IOSH Managing Safely, or willingness to complete during probation.
Desirable:
- Experience in a fertility clinic, hospital, or other CQC or HFEA regulated setting.
- NEBOSH, an engineering or facilities management background, or IWFM membership.
- Experience with cryogenic storage, medical gases, controlled lab environments, or legionella management.
Facilities Operations Manager in London employer: Bridge Clinic London
At Bridge Clinic London, we pride ourselves on being an exceptional employer, offering a supportive and collaborative work environment where every team member plays a vital role in our patients' journeys. Our commitment to employee growth is evident through ongoing training opportunities and a focus on health and safety, ensuring that you can thrive in your role as Facilities Operations Manager. Located in the heart of London, we provide a unique chance to contribute to a leading private fertility clinic while enjoying the vibrant culture and resources of the city.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Operations Manager in London
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Bridge Clinic London.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Bridge Clinic London.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Bridge Clinic London, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Facilities Operations Manager in London
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Bridge Clinic London.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Bridge Clinic London.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Bridge Clinic London. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Bridge Clinic London. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Bridge Clinic London
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Bridge Clinic London’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
