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- Tasks: Coordinate Academy operations, manage schedules, and oversee matchday logistics for U15-B Team.
- Company: Join Brentford FC, a community-focused Premier League club with a unique culture.
- Benefits: Enjoy a dynamic work environment with opportunities for personal and professional growth.
- Why this job: Be part of a progressive team that values diversity and inclusion in sports.
- Qualifications: Strong organisational skills and excellent communication abilities are essential.
- Other info: Flexible working hours, including evenings and weekends, to support Academy activities.
The predicted salary is between 36000 - 60000 £ per year.
Job Title: Academy Operations Coordinator (U15-B Team)
Brentford FC is a bit different from other Premier League football clubs. We put our fans first, we are a true community club and while we are financially sustainable, we are not afraid to take calculated risks. We take huge pride in our environment and culture within the Club which focuses on development, inclusion and not being afraid to think differently.
Being progressive, humble and respectful while sticking together as one team across the Club guides how we work and the decisions we make each day.
We also firmly believe that a diverse workforce is a better workforce which will help us develop ideas, solve problems and ultimately grow Brentford FC.
We play in a new stadium, 15 minutes from Heathrow in vibrant west London.
We will never forget where we have come from, but we are excited about the future that lies ahead.
Inclusion Statement
Brentford FC is an organisation which values and is passionate about diversity and inclusivity. We welcome and encourage applications from qualified candidates, including those from underrepresented groups – such as those from ethnically diverse backgrounds, women, those from the LGBTQ+ community and those with disabilities. Should you require any workplace accommodations (also known as ‘reasonable adjustments’), you will have the opportunity to let us know at appropriate points in the hiring process.
Safeguarding Statement
Brentford FC is committed to equality, the safeguarding and welfare of all children and adults at risk. This responsibility is shared by all staff and volunteers at the club, safeguarding is everyone’s responsibility. Staff will be required to undertake regular safeguarding training to enable and reinforce a proactive approach to safeguarding. This role requires the post holder to apply all relevant policies and uphold the club’s commitment to safeguarding vulnerable people to ensure a safe environment for all. This includes the timely reporting of any safeguarding concern to the safeguarding team. We remind those barred from regulated activity that it is an offence to apply for such positions.
Please note that where appropriate for the role, you may be required to complete additional background checks such as Disclosure and Barring Service (DBS) check and this will include any time living or working outside of the UK in the last 10 years. You can find out more about this at https://www.gov.uk/dbs-check-applicant-criminal-record
Please also note that a CV application will not be sufficient. Applications will not be considered where the application form has not been completed in full.
If the role you are applying for involves regulated activity and you have been shortlisted for a first stage interview, you will be asked to fill out a Declaration of Offences Form.
The Role of Academy Operations Coordinator (U15-B Team)
Main Accountabilities
Scheduling, Administration & Communication
- Create and process Purchase Orders and invoices for all travel and logistics suppliers, and track Academy Operations spending on trips, tours and matchdays
- Produce, monitor & update weekly, monthly & yearly schedules of the Academy programme
- Chair & support meetings with key stakeholders from respective interdisciplinary teams (Coaching, Recruitment, Performance, Sports Science, Medical, Education, Safeguarding & Welfare) to coordinate programme requirements with the schedule
- Ensure that schedules are communicated with staff, parents and players effectively, via the appropriate channels
- Monitor and support the updating of the Football Intelligence Platform (FIP), PMA, and any other records required for compliance with Premier League, UEFA or other regulations
- Contribute to the authoring, implementation and review of Academy policies
Matchday Operations
- Collate matchday information for players, parents and staff and ensure effective communication via the relevant channels
- Oversee all match preparations, including but not limited to match officials and their expenses, scouts, facilities, hospitality, transport, accommodation, food and accreditation
- Prepare & distribute a welcome pack for opposition teams that contains relevant match day information to be shared in advance
- Attend Academy home games, meet the opposition upon arrival and provide them with relevant match day information
- Conduct reviews of matchdays, collecting feedback from key stakeholders, maintain records, produce recommendations and implement improved processes
Trips & Tours
- Plan Academy teams’ travel schedules in line with high performance, welfare and safeguarding requirements
- Coordinate logistics planning for Academy off-site training camps and tours, including security, safeguarding, health & safety and contingency plans
- Ensure all trips are conducted in line with Premier League regulations and the club’s Safe Event Management Policy
- Research and book travel, hotels and other venues, suppliers or activities as required, carrying out site visits for training camp and tour locations where appropriate
- Ensure effective communication of all travel and logistics timings and arrangements with staff, players, suppliers and opposition
- Prepare information packs for players, staff and parents that contain relevant tours/tournaments/camps information to be shared in advance
- Travel with the squad for matches abroad, tours, tournaments and training camps and act as team coordinator
- Conduct reviews of all trips and tours, collecting feedback from key stakeholders, maintain records, and produce tour reports with recommendations
General Club Accountabilities
- To ensure that any concerns you observe, or are raised with you in your role, are shared with the Safeguarding Team through appropriate channels.
- To ensure compliance with all relevant Club policies, including health and safety policies and with specific reference to the data regulations.
- To ensure compliance with all relevant legal, regulatory, ethical, and social requirements.
- To ensure compliance with the Club’s Safeguarding Policy and processes.
- To ensure compliance with the Club’s Code of Conduct.
- To promote equity, diversity and inclusion at the Club, in line with our EDI strategy
- To build and maintain good working relationships both internally and externally, maintaining a professional image at all times when representing Brentford FC
- To keep confidential any information gained regarding the Club and its personnel.
- To maintain a flexible approach to work at all times.
- Any other relevant tasks and duties as directed by your line manager
Key Internal Relationships
- Academy Players & Parents
- All Academy Departments
- Training Ground Operations Department
Person Specification – Essential Personal Characteristics
- Excellent age‑appropriate communication and interpersonal skills, with the ability to tailor the style to different situations
- Strong organisational skills and attention to detail
- Calm under pressure and adaptable to changing situations,
- Professional mindset and sound judgement, to be able to liaise with a range of people from professional footballers to young children and their parents, often dealing with confidential information
- Driven and motivated to set high standards and achieve company objectives
- Able to both take their own initiative and work as part of a team
- A flexible attitude to work, and a willingness to work evenings and weekends
Person Specification – Desirable Characteristics
- Full UK Driving Licence
Closing date for applications: Monday 3 November 2025
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Academy Operations Coordinator (U15-B Team) employer: Brentford Football Club
Contact Detail:
Brentford Football Club Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Academy Operations Coordinator (U15-B Team)
✨Tip Number 1
Network like a pro! Reach out to people in the football community, especially those connected to Brentford FC. Attend events, join relevant groups, and don’t be shy about asking for informational interviews. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show your passion for the game! When you get the chance to chat with someone from the club, make sure to express your enthusiasm for Brentford FC and its values. Share how you align with their commitment to diversity and inclusion – it’ll make you stand out!
✨Tip Number 3
Prepare for interviews by knowing your stuff! Research the Academy Operations Coordinator role thoroughly. Understand the key responsibilities and think of examples from your past experiences that demonstrate your skills in scheduling, communication, and teamwork.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the team at Brentford FC. Make sure to fill out the application form completely – it’s a must!
We think you need these skills to ace Academy Operations Coordinator (U15-B Team)
Some tips for your application 🫡
Be Yourself: When filling out your application, let your personality shine through! We want to see the real you, so don’t be afraid to show your passion for football and community.
Follow the Instructions: Make sure you complete the application form in full. A CV alone won’t cut it, so pay attention to every section and provide all the details we need to get to know you better.
Show Your Organisational Skills: As an Academy Operations Coordinator, organisation is key! Use your application to highlight any relevant experience you have in scheduling, planning, or managing logistics.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently, so don’t miss out!
How to prepare for a job interview at Brentford Football Club
✨Know the Club's Values
Before your interview, take some time to understand Brentford FC's culture and values. They pride themselves on being a community club that values diversity and inclusion. Show that you resonate with these principles and can contribute positively to their environment.
✨Demonstrate Organisational Skills
As an Academy Operations Coordinator, you'll need strong organisational skills. Prepare examples from your past experiences where you've successfully managed schedules or coordinated events. Be ready to discuss how you handle multiple tasks under pressure, as this will be crucial for the role.
✨Communicate Effectively
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely. Think about how you would communicate with different stakeholders, from players to parents, and be prepared to showcase your interpersonal skills during the interview.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities and judgement. Think of situations where you've had to make quick decisions or adapt to changing circumstances. Use the STAR method (Situation, Task, Action, Result) to structure your responses and highlight your adaptability.
