Job Description
Book-keeping:
Overseeing a system using hard-copy files and Quickbooks Online
Maintaining and reconciling bank accounts and credit cards
Raising purchase orders
Raising invoices and processing income
Aged debtor management
Apportioning overheads and central costs to projects
Managing restricted funds
Making payments online and occasional bank deposits
Payroll and staffing:
Maintaining a system recording all aspects of staffing that impact payroll of a team around 50 people, including
New starters, leavers and role changes
Probation ending
Sick pay
Parental leave, carers leave etc
Timesheets and accrued holiday for ‘As & When’ staff
Staff loans
Collaborating with an external payroll provider to ensure they have accurate and timely information
Pension plan maintenance
Health plan maintenance
Making monthly salary payments
HMRC payments
Responding to ad-hoc queries around pay and benefits
Reporting:
Monthly management accounts for Executive Director
Profit & Loss
Budget vs Actual
Cashflow
Bi-monthly reports for Trustee Board
Budget vs Actual
Written report explaining variance and anticipated changes
Budgeting:
With Executive Director preparing a draft annual budget for presentation to and consideration by Trustee Board
Presenting the agreed budget to Senior Staff, encouraging transparency and ownership for the financial performance of their areas of work
Supporting with or leading on budget creation for funding bids
Monitoring performance against budget closely, and liaising with senior staff when necessary
With Office Manager supporting the process of tight budget control over expenditure such as utilities, building maintenance and training
Audit:
Completing pre-audit checklist and information submission
Ensuring online systems are up to date and ready for external auditor review
Hosting Auditor in office and answering queries
Other:
Contributing to strategy and business planning, ensuring that the financial position of the charity is considered and prioritised when planning for change
Supporting the Company Secretary with Companies House and Charity Commission filings and reporting
Supporting colleagues with the delivery of services in the building and activity participants in any way required
We are proud to be a point of contact for people with a range of needs locally, so all staff contribute to answering phones, responding to queries and meeting visitors
Any other tasks and duties as reasonably required in the role
