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- Tasks: Support management with diary management, travel arrangements, and event coordination.
- Company: Join a diverse team at Brenntag, where your contributions matter.
- Benefits: Flexible hours, inclusive culture, and opportunities for growth.
- Why this job: Gain valuable experience in a fast-paced environment while making a real impact.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
- Other info: Embrace a dynamic role with the chance to work closely with senior stakeholders.
The predicted salary is between 28800 - 43200 £ per year.
About the role: To provide efficient, proactive administrative and organisational support to the management team/key individual(s), enabling them to focus on their core responsibilities. The PA Assistant will manage diary and travel arrangements, handle communications, coordinate meetings and events, and act as a first point of contact internally and externally.
Key Responsibilities
- Support the PA to maintain diaries, scheduling meetings, appointments and global travel arrangements (including accommodation, transport, visas where required).
- Handling enquiries, taking messages and liaising with internal/external stakeholders.
- Make meeting arrangements: booking rooms, organising catering, e.g. lunches evening meals.
- Support event planning and coordination (internal workshops, team meetings, off-site events) including logistics, attendance lists, materials and post-event follow up.
- Handle confidential information with discretion and maintain high levels of integrity and professionalism.
- Provide ad-hoc project support or administrative tasks as required: research, data collection, expense tracking, supplier liaising.
- Support Senior PA in other tasks when required and to cover in their absence as appropriate.
- Stationary ordering, and local products i.e. ordering fruit and milk weekly.
- PO Management – raising and receipting invoices using the SAP system.
Skills, Experience & Qualifications
Essential:
- Strong administrative/secretarial experience in a fast-paced office environment.
- Excellent organisational skills with ability to multitask, prioritise and meet deadlines.
- High level of accuracy and attention to detail.
- Excellent verbal and written communication skills; professional telephone manner.
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and credible comfort with IT systems.
- Discretion and confidentiality when handling sensitive information.
- Proactive, flexible, able to use initiative, anticipate needs, and work well both independently and as part of a team.
Desirable:
- Previous experience as a PA or similar support role.
- Experience in minute-taking and presenting information.
- Basic travel/tour logistics experience.
- Familiarity with expense systems and basic finance administration.
- Ability to liaise confidently with senior stakeholders.
Other Information
This role may occasionally require flexibility beyond normal hours (e.g., early mornings, evenings) when supporting senior calendar commitments.
Personal Assistant in Leeds employer: Brenntag
Contact Detail:
Brenntag Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant in Leeds
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on an opportunity that’s not even advertised yet.
✨Tip Number 2
Nail that first impression! When you get an interview, be sure to dress smartly and arrive early. Show them you mean business and are ready to support their team with your organisational skills.
✨Tip Number 3
Prepare for those tricky questions! Think about how your experience aligns with the responsibilities of a PA. Be ready to share examples of how you've handled diary management or coordinated events in the past.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It shows professionalism and keeps you fresh in their minds.
We think you need these skills to ace Personal Assistant in Leeds
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your administrative experience and organisational skills, as these are key for us. Use specific examples that showcase how you've managed diaries, travel arrangements, or handled communications.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your proactive approach and ability to multitask, and don’t forget to show a bit of personality – we love that!
Showcase Your Tech Skills: Since proficiency in Microsoft Office and IT systems is essential, make sure to mention any relevant software experience. If you’ve used tools for scheduling or expense tracking, let us know – it’ll give you an edge!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Brenntag
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant. Familiarise yourself with diary management, travel arrangements, and event coordination. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed multiple tasks or projects in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your ability to prioritise and meet deadlines effectively.
✨Demonstrate Discretion and Professionalism
Since handling confidential information is crucial for this role, prepare to discuss how you've maintained discretion in previous positions. Share instances where you've dealt with sensitive information and emphasise your commitment to professionalism in all communications.
✨Be Tech-Savvy
Make sure you're comfortable discussing your proficiency in Microsoft Office and any other IT systems relevant to the role. If you have experience with expense systems or project management tools, mention those too. Showing that you're tech-savvy will give you an edge in a fast-paced office environment.