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- Tasks: Provide top-notch administrative support to the Group CEO and Executive Team in a dynamic environment.
- Company: Join a fast-paced, well-established organisation with a vibrant corporate culture.
- Benefits: Competitive salary, professional development, and opportunities for career growth.
- Why this job: Be at the heart of executive operations and make a real impact on the organisation's success.
- Qualifications: Experience in high-end client-facing roles and strong organisational skills are essential.
- Other info: Perfect for those who thrive under pressure and enjoy working with senior leaders.
The predicted salary is between 36000 - 60000 £ per year.
A fantastic opportunity to join a well-established, fast-paced and exciting organisation providing support to the Group CEO, Board & Executive Team. The Executive Team Assistant provides highly professional, organised, and discreet administrative support to the Group CEO and wider Executive Team, including the Chairperson and Board.
- This role is ideal for a polished, enthusiastic, and capable administrator who enjoys working in a fast-paced, senior environment and takes pride in delivering a high standard of service.
- The position plays a key role in ensuring the smooth day-to-day running of executive activity, acting as a trusted point of coordination between the CEO, Executive Team, and internal and external stakeholders.
- It would particularly suit someone with experience in high-end, client-facing environments (such as luxury retail, hospitality, or premium automotive brands) who is comfortable dealing with senior individuals and representing the business professionally.
- Provide comprehensive administrative support to the Group CEO and Executive Team, ensuring diaries, inboxes, and schedules are well organised and prioritised.
- Coordinate meetings, calls, and appointments, preparing agendas, papers, minutes, and follow-up actions to a professional standard.
- Assist with the preparation of presentations, reports, board papers, and briefing documents.
- Act as a key point of contact for executive correspondence, responding appropriately and escalating matters when required.
- Support the Group CEO in written and verbal communications, using digital and AI tools where appropriate to improve efficiency.
- Build positive working relationships with senior leaders, Board members, clients, partners, and other stakeholders.
- Support cross-team coordination by tracking actions, deadlines, and key priorities on behalf of the Group CEO.
- Assist with internal communications, announcements, and preparation of materials for staff briefings.
- Maintain accurate records, including KPIs, expense claims, budgets, and executive documentation.
- Assist with research, information gathering, and project coordination for executive initiatives.
- Coordinate executive meetings, offsites, company events, and celebrations, ensuring a high-quality and well-organised experience.
- Arrange travel for the Group CEO and Executive Team, including flights, accommodation, itineraries, and visas where required.
- Occasionally support overseas business travel or events when required.
- Support company charity initiatives and act as an ambassador for internal engagement activities.
- Coordinate recognition and cultural activities such as awards, long service acknowledgements, and client gifting.
- Assist with the organisation of the annual Award Ceremony.
- Handle sensitive and confidential information with care, discretion, and integrity.
- Provide guidance and support to reception and front-of-house functions, maintaining high presentation standards.
- Provide reception cover when required.
- Ensure compliance with company processes and support continuous improvement.
- Occasionally assist with light personal administration for the Group CEO (e.g. appointments or travel coordination).
- Highly organised, with strong attention to detail and the ability to manage multiple tasks.
- Professional, confident communicator, comfortable dealing with senior stakeholders.
- Strong written skills, with the ability to produce clear, well-presented documents.
- Good judgement and a calm, solutions-focused approach.
- Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel).
- Adaptable, reliable, and able to work well under pressure.
- Warm, polished, and personable, with a strong service mindset.
- Previous experience in an administrative, executive support, PA, office coordination, or high-end client facing role.
- Experience working with senior leaders or within a professional or premium brand environment.
- Comfortable managing diaries, correspondence, and confidential information.
- Educated to A-level, diploma, or equivalent; further business administration training is beneficial but not essential.
Executive Team Assistant in Warwick employer: Brellis Recruitment
Contact Detail:
Brellis Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Team Assistant in Warwick
✨Tip Number 1
Network like a pro! Reach out to connections in your industry, especially those who know the company you're eyeing. A friendly chat can sometimes lead to insider info or even a referral.
✨Tip Number 2
Nail that interview prep! Research the company and its culture, and think about how your skills align with their needs. Practise common interview questions and prepare some thoughtful ones to ask them too.
✨Tip Number 3
Show off your organisational skills! During interviews, share examples of how you've managed multiple tasks or coordinated events successfully. This will highlight your ability to thrive in a fast-paced environment.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in being part of our team. Don’t miss out on this fantastic opportunity!
We think you need these skills to ace Executive Team Assistant in Warwick
Some tips for your application 🫡
Show Off Your Organisational Skills: Make sure your application highlights your ability to keep things organised. We want to see how you manage diaries, schedules, and all that jazz. Use examples from your past roles to show us you're a pro at keeping everything running smoothly!
Tailor Your Application: Don’t just send a generic CV! We love it when applicants tailor their applications to fit the role. Mention specific experiences that relate to supporting senior leaders or working in fast-paced environments. It shows us you’ve done your homework and are genuinely interested.
Demonstrate Your Communication Skills: Since you'll be dealing with high-level stakeholders, it's crucial to showcase your written communication skills. Make sure your application is clear, concise, and free of errors. We want to see that you can produce well-presented documents right from the get-go!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates. Plus, it’s super easy – just follow the prompts and you’re good to go!
How to prepare for a job interview at Brellis Recruitment
✨Know Your Executive Support Basics
Before the interview, brush up on your knowledge of executive support tasks. Be ready to discuss how you would manage diaries, coordinate meetings, and handle correspondence for senior leaders. This shows you understand the role and can hit the ground running.
✨Showcase Your Professionalism
Dress smartly and maintain a polished appearance during the interview. Remember, you're applying for a role that requires discretion and professionalism. Your first impression should reflect the high standards expected in this position.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to handle pressure. Think of examples from your past experiences where you've successfully managed multiple tasks or dealt with challenging situations, especially in high-end environments.
✨Demonstrate Your Communication Skills
Since the role involves liaising with senior stakeholders, be prepared to showcase your communication abilities. Practice articulating your thoughts clearly and confidently, and consider how you would use digital tools to enhance communication efficiency.
