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- Tasks: Coordinate operations and keep a busy community building running smoothly.
- Company: Well-established organisation in Warwick with a supportive culture.
- Benefits: Flexible hours, competitive pay, and a friendly work environment.
- Why this job: Perfect for those who love organisation and making a real impact.
- Qualifications: Strong organisational skills and experience in community-focused settings.
- Other info: Great opportunity for balancing work with studies or family commitments.
The predicted salary is between 13 - 20 £ per hour.
Location: Warwick
Hours: 20 hours per week (flexible across a minimum of 3 days, max 5)
Pay: £17 per hour
Contract: Permanent
We’re supporting a well-established Warwick-based organisation in recruiting a Facilities & Operations Coordinator to help keep a busy community building and office running smoothly.
This is not a technical facilities role. You won’t be fixing boilers or carrying out safety tests yourself. Instead, you’ll be the organised hub who makes sure checks are booked, paperwork is up to date, suppliers turn up when they should, and day-to-day operations run as they should.
It’s a varied, hands-on coordination role that would suit someone who enjoys structure, procedures, and seeing things tick along properly.
The role involves:
- Scheduling and tracking building compliance checks such as fire alarms, servicing and inspections
- Coordinating routine maintenance and managing supplier relationships
- Arranging small repairs and facilities issues as they arise
- Keeping Health & Safety documentation and risk assessments current
- Supporting governance paperwork and annual reporting requirements
- Liaising with insurers and ensuring required records are available
- Preparing documentation for annual meetings and statutory returns
- Overseeing on-site support staff including Admin Assistant, Cleaner and Caretaker
- Supporting HR administration with guidance from the COO
- Helping ensure the office runs efficiently and supplies are maintained
- Acting as deputy to the COO when required
- Acting as main GDPR contact
- Promoting diversity, inclusion and safeguarding standards
Training will be provided for organisation-specific processes and systems.
What we’re looking for:
- Excellent organisation, planning and prioritisation skills
- Confidence working independently and managing their own workload
- Strong communication and people skills
- Good record keeping and attention to detail
- Solid IT skills, particularly Word and Excel
- A positive, proactive and practical approach
- Flexibility in working patterns (occasional ad-hoc or evening support may be needed)
- Empathy with the values of a community-focused organisation
Hours are genuinely flexible, making this a great opportunity for someone balancing work with family or other commitments. While mainly daytime, some give-and-take is expected around events and operational needs.
If you’re someone who likes keeping things organised, enjoys coordinating people and processes, and takes pride in making sure everything is in the right place at the right time, this is a rewarding part-time role in a friendly, supportive environment.
Facilities & Operations Coordinator employer: Brellis Recruitment
Contact Detail:
Brellis Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities & Operations Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the community or industry. You never know who might have a lead on a role that’s perfect for you, especially in facilities and operations.
✨Tip Number 2
Prepare for interviews by researching the organisation. Understand their values and how they operate. This will help you show that you’re not just a fit for the role, but also for their culture.
✨Tip Number 3
Practice your communication skills! Since this role involves liaising with various stakeholders, being able to articulate your thoughts clearly will set you apart during interviews.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Facilities & Operations Coordinator
Some tips for your application 🫡
Show Your Organisational Skills: In your application, make sure to highlight your organisational prowess. We want to see how you keep things running smoothly, so share examples of how you've managed schedules or coordinated activities in the past.
Tailor Your CV and Cover Letter: Don’t just send a generic CV! Tailor it to reflect the skills and experiences that match our job description. We love seeing candidates who take the time to connect their background with what we’re looking for.
Be Clear and Concise: When writing your application, clarity is key. Use straightforward language and get to the point quickly. We appreciate applications that are easy to read and understand, so avoid fluff!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us without any hiccups. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Brellis Recruitment
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like scheduling compliance checks and managing supplier relationships. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role is all about organisation, be ready to share specific examples of how you've successfully managed multiple tasks or projects in the past. Think about times when you’ve kept things running smoothly and how that experience can translate to this position.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, the types of suppliers you’ll be working with, or how they measure success in this role. This shows your genuine interest and helps you assess if it’s the right fit for you.
✨Demonstrate Your People Skills
As a Facilities & Operations Coordinator, you'll be liaising with various stakeholders. Be prepared to discuss how you’ve effectively communicated and built relationships in previous roles. Highlighting your strong people skills will show you’re a great fit for their community-focused environment.
