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- Tasks: Coordinate operations and ensure smooth running of a busy community building.
- Company: Established organisation in Warwick with a focus on community support.
- Benefits: Flexible hours, competitive pay, and supportive work environment.
- Why this job: Perfect for those who love organisation and making a difference in the community.
- Qualifications: Strong organisational skills and experience in community-focused environments.
- Other info: Great opportunity for balancing work with studies or family commitments.
The predicted salary is between 13 - 17 £ per hour.
Location: Warwick
Hours: 20 hours per week (flexible across a minimum of 3 days, max 5)
Pay: £17 per hour
Contract: Permanent
We’re supporting a well-established Warwick-based organisation in recruiting a Facilities & Operations Coordinator to help keep a busy community building and office running smoothly. This is not a technical facilities role. You won’t be fixing boilers or carrying out safety tests yourself. Instead, you’ll be the organised hub who makes sure checks are booked, paperwork is up to date, suppliers turn up when they should, and day-to-day operations run as they should. It’s a varied, hands-on coordination role that would suit someone who enjoys structure, procedures, and seeing things tick along properly.
The role
- Working closely with the Chief Operating Officer, you’ll be responsible for coordinating operational activity across the site, including:
- Scheduling and tracking building compliance checks such as fire alarms, servicing and inspections
- Coordinating routine maintenance and managing supplier relationships
- Arranging small repairs and facilities issues as they arise
- Keeping Health & Safety documentation and risk assessments current
- Supporting governance paperwork and annual reporting requirements
- Liaising with insurers and ensuring required records are available
- Preparing documentation for annual meetings and statutory returns
- Overseeing on-site support staff including Admin Assistant, Cleaner and Caretaker
- Supporting HR administration with guidance from the COO
- Helping ensure the office runs efficiently and supplies are maintained
- Acting as deputy to the COO when required
- Acting as main GDPR contact
- Promoting diversity, inclusion and safeguarding standards
Training will be provided for organisation-specific processes and systems.
What we’re looking for
- This role is all about organisation rather than technical facilities expertise. Experience in environments such as schools, community centres, halls, charities, or office settings would work well. We’re looking for someone who brings:
- Excellent organisation, planning and prioritisation skills
- Confidence working independently and managing their own workload
- Strong communication and people skills
- Good record keeping and attention to detail
- Solid IT skills, particularly Word and Excel
- A positive, proactive and practical approach
- Flexibility in working patterns (occasional ad-hoc or evening support may be needed)
- Empathy with the values of a community-focused organisation
Hours are genuinely flexible, making this a great opportunity for someone balancing work with family or other commitments. While mainly daytime, some give-and-take is expected around events and operational needs. If you’re someone who likes keeping things organised, enjoys coordinating people and processes, and takes pride in making sure everything is in the right place at the right time, this is a rewarding part-time role in a friendly, supportive environment.
Facilities & Operations Coordinator in Warwick employer: Brellis Recruitment Ltd
Contact Detail:
Brellis Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities & Operations Coordinator in Warwick
✨Tip Number 1
Network like a pro! Reach out to your connections in the community or industry. You never know who might have a lead on a role or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the organisation and its values. Show them you’re not just a fit for the role, but also for their culture. We want to see that you care!
✨Tip Number 3
Practice your communication skills. As a Facilities & Operations Coordinator, you’ll need to liaise with various people. Being clear and confident will set you apart from the crowd.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step.
We think you need these skills to ace Facilities & Operations Coordinator in Warwick
Some tips for your application 🫡
Show Your Organisational Skills: Make sure to highlight your organisational prowess in your application. We want to see how you keep things running smoothly, so share examples of how you've managed schedules or coordinated activities in the past.
Tailor Your Application: Don’t just send a generic application! Take a moment to tailor your CV and cover letter to reflect the specific skills and experiences that match the Facilities & Operations Coordinator role. We love seeing candidates who take the time to connect their background with our needs.
Be Personable: Since this role involves liaising with various people, let your personality shine through in your written application. We appreciate strong communication skills, so don’t hesitate to show us your friendly and approachable side!
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity!
How to prepare for a job interview at Brellis Recruitment Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like scheduling compliance checks and managing supplier relationships. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role is all about organisation, be ready to share specific examples of how you've successfully managed tasks or projects in the past. Think about times when you coordinated multiple activities or maintained records efficiently—these stories will highlight your suitability for the position.
✨Communicate Clearly and Confidently
Strong communication is crucial for this role. Practice articulating your thoughts clearly and confidently. During the interview, make sure to listen actively and respond thoughtfully to questions, showing that you can engage effectively with different stakeholders.
✨Emphasise Your Flexibility
The job requires flexibility in working patterns, so be prepared to discuss your availability and willingness to adapt. Share any experiences where you’ve successfully adjusted your schedule to meet operational needs, as this will demonstrate your commitment to the role.
