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- Tasks: Support the Group CEO and Executive Team with high-level administrative tasks in a fast-paced environment.
- Company: Join a well-established organisation known for its dynamic culture and professional growth.
- Benefits: Competitive salary, professional development, and opportunities to work with senior leaders.
- Why this job: Be a key player in executive operations and make a real impact on the organisation's success.
- Qualifications: Experience in administrative support and strong communication skills are essential.
- Other info: Ideal for those who thrive in high-end, client-facing environments.
The predicted salary is between 36000 - 60000 £ per year.
A fantastic opportunity to join a well-established, fast-paced and exciting organisation providing support to the Group CEO, Board & Executive Team. The Executive Team Assistant provides highly professional, organised, and discreet administrative support to the Group CEO and wider Executive Team, including the Chairperson and Board.
- This role is ideal for a polished, enthusiastic, and capable administrator who enjoys working in a fast-paced, senior environment and takes pride in delivering a high standard of service.
- The position plays a key role in ensuring the smooth day-to-day running of executive activity, acting as a trusted point of coordination between the CEO, Executive Team, and internal and external stakeholders.
- It would particularly suit someone with experience in high-end, client-facing environments (such as luxury retail, hospitality, or premium automotive brands) who is comfortable dealing with senior individuals and representing the business professionally.
Executive & Administrative Support:
- Provide comprehensive administrative support to the Group CEO and Executive Team, ensuring diaries, inboxes, and schedules are well organised and prioritised.
- Coordinate meetings, calls, and appointments, preparing agendas, papers, minutes, and follow-up actions to a professional standard.
- Assist with the preparation of presentations, reports, board papers, and briefing documents.
- Act as a key point of contact for executive correspondence, responding appropriately and escalating matters when required.
- Support the Group CEO in written and verbal communications, using digital and AI tools where appropriate to improve efficiency.
- Build positive working relationships with senior leaders, Board members, clients, partners, and other stakeholders.
Coordination & Office Support:
- Support cross-team coordination by tracking actions, deadlines, and key priorities on behalf of the Group CEO.
- Assist with internal communications, announcements, and preparation of materials for staff briefings.
- Maintain accurate records, including KPIs, expense claims, budgets, and executive documentation.
- Assist with research, information gathering, and project coordination for executive initiatives.
Events, Travel & Hospitality:
- Coordinate executive meetings, offsites, company events, and celebrations, ensuring a high-quality and well-organised experience.
- Arrange travel for the Group CEO and Executive Team, including flights, accommodation, itineraries, and visas where required.
- Occasionally support overseas business travel or events when required.
Corporate Culture & Representation:
- Support company charity initiatives and act as an ambassador for internal engagement activities.
- Coordinate recognition and cultural activities such as awards, long service acknowledgements, and client gifting.
- Assist with the organisation of the annual Award Ceremony.
Professional Standards & Discretion:
- Handle sensitive and confidential information with care, discretion, and integrity.
- Provide guidance and support to reception and front-of-house functions, maintaining high presentation standards.
- Provide reception cover when required.
- Ensure compliance with company processes and support continuous improvement.
- Occasionally assist with light personal administration for the Group CEO (e.g. appointments or travel coordination).
Skills & Attributes:
- Highly organised, with strong attention to detail and the ability to manage multiple tasks.
- Professional, confident communicator, comfortable dealing with senior stakeholders.
- Strong written skills, with the ability to produce clear, well-presented documents.
- Good judgement and a calm, solutions-focused approach.
- Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel).
- Adaptable, reliable, and able to work well under pressure.
- Warm, polished, and personable, with a strong service mindset.
Experience & Qualifications:
- Previous experience in an administrative, executive support, PA, office coordination, or high-end client facing role.
- Experience working with senior leaders or within a professional or premium brand environment.
- Comfortable managing diaries, correspondence, and confidential information.
- Educated to A-level, diploma, or equivalent; further business administration training is beneficial but not essential.
Executive Team Assistant in Warwick employer: Brellis Recruitment Ltd
Contact Detail:
Brellis Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Team Assistant in Warwick
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Team Assistant role. You never know who might have the inside scoop on opportunities that aren't advertised.
✨Tip Number 2
Nail that interview prep! Research the company, understand their culture, and be ready to discuss how your skills align with their needs. Practise common interview questions and prepare some thoughtful ones of your own.
✨Tip Number 3
Showcase your organisational skills! During interviews, share examples of how you've managed multiple tasks or coordinated events in high-pressure environments. This will demonstrate your ability to thrive as an Executive Team Assistant.
✨Tip Number 4
Apply through our website! We make it easy for you to find and apply for roles that suit your skills. Plus, it shows you're genuinely interested in joining our team. Don't miss out!
We think you need these skills to ace Executive Team Assistant in Warwick
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Team Assistant role. Highlight your experience in high-end environments and your ability to manage multiple tasks efficiently. We want to see how your skills align with what we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your enthusiasm for the role and explain why you’re the perfect fit for our fast-paced environment. Don’t forget to mention any relevant experiences that demonstrate your professionalism and organisational skills.
Showcase Your Communication Skills: Since this role involves a lot of correspondence, make sure your written communication is top-notch. Use clear and concise language, and don’t shy away from showing your personality. We love a polished yet personable approach!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. We can’t wait to hear from you!
How to prepare for a job interview at Brellis Recruitment Ltd
✨Know Your Executive Support Basics
Before the interview, brush up on your knowledge of executive support tasks. Be ready to discuss how you would manage diaries, coordinate meetings, and handle correspondence for senior leaders. Highlight any relevant experience you have in high-end environments, as this will resonate well with the interviewers.
✨Showcase Your Organisational Skills
Prepare examples that demonstrate your organisational prowess. Think about times when you successfully managed multiple tasks or projects simultaneously. Being able to articulate how you prioritise and keep everything running smoothly will impress those looking for a highly organised Executive Team Assistant.
✨Communicate Professionally and Confidently
Practice your communication skills before the interview. You’ll need to convey your thoughts clearly and confidently, especially since you'll be dealing with senior stakeholders. Consider role-playing with a friend to refine your responses and ensure you come across as polished and professional.
✨Demonstrate Discretion and Integrity
Since the role involves handling sensitive information, be prepared to discuss how you maintain confidentiality and integrity in your work. Share specific examples where you've had to exercise discretion, as this will show that you understand the importance of trust in an executive support role.
