At a Glance
- Tasks: Coordinate vetting processes and ensure compliance for new recruits in a dynamic environment.
- Company: Join a forward-thinking organisation focused on security and compliance.
- Benefits: Flexible work arrangement with 2 days in the office and competitive pay.
- Other info: Exciting opportunity for career growth in a supportive team.
- Why this job: Shape the future of vetting processes while making a real impact.
- Qualifications: Experience in HR, recruitment, and strong organisational skills required.
The predicted salary is between 31500 - 38500 £ per year.
Due to a new business win, our client is recruiting for someone with experience in vetting compliance documentation for new recruits. This is a 3 Month FTC initially that could extend based on business needs. The role would require someone to be in the Oxford office 2 days per week / 3 days from home. The vetting coordinator is a vital role, supporting the People Services Admin team to coordinate and administer pre-employment and ongoing vetting checks, ensuring candidates meet organisational, security and compliance requirements, including Baseline Personnel Security Standard. This is an exciting role that will help shape and design the future vetting processes.
Responsibilities:
- Administer and track pre-employment screening and background checks
- Process and monitor right to work checks, references, identity verification and employment history checks
- Review documentation for accuracy and completeness and follow up on missing information
- Liaise with candidates, employees, leaders, HR and screening providers
- Maintain accurate vetting records and tracking systems
- Identify and escalate discrepancies or compliance issues appropriately
- Ensure personal and sensitive information is handled securely and confidentially in line with UK GDPR and data protection requirements
- Provide candidates with guidance on vetting processes and required documentation
- Produce reports and updates on vetting progress, outstanding cases and compliance
- Support audits to ensure vetting procedures follow organisational and regulatory requirements
- Contribute to improving vetting processes and administrative procedures
Key Objectives:
- Alongside managing the day-to-day activity, this role will support in shaping and embedding our screening processes.
- Process Design & Compliance: Establish robust procedures to ensure national security training and documentation requirements are consistently met.
- Internal Mobility & Onboarding: Develop scalable processes for managing vetting and security clearances for internal transfers and new recruits, ensuring compliance throughout the employee lifecycle.
- Audit & Validation Framework: Design and implement a structured audit process for annual reviews, including in-person and written validation and certification.
- Security Offboarding: Define and execute a secure offboarding protocol to manage clearance and security status for leavers.
- Operational Transition: Lead the transition of vetting activities into a sustainable, business-as-usual model following the initial project launch.
People Administrator Requirements:
- Experience in HR, Recruitment, compliance and screening
- Previous experience in a busy administrative environment and managing competing priorities
- IT literate with a good working knowledge of MS Office (Word and Excel) and Google sheets
- Strong administration and organisational skills
- Excellent attention to detail
- Good written and verbal communication
- Ability to manage a busy workload and competing deadlines
Vetting and Compliance Coordinator in Oxford employer: BRELLIS RECRUITMENT LIMITED Careers
As a leading global manufacturer based in Warwick, we pride ourselves on fostering a dynamic and innovative work environment where creativity and technical expertise thrive. Our commitment to employee development is evident through comprehensive training programmes and opportunities for career advancement, ensuring that our team members are equipped to excel in their roles. With a strong focus on collaboration and continuous improvement, we offer a unique chance to make a meaningful impact in the electronics industry while enjoying the benefits of a supportive and hands-on leadership culture.
Contact Details:
BRELLIS RECRUITMENT LIMITED Careers Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Vetting and Compliance Coordinator in Oxford
✨Get Your Foot in the Door with Temp Agencies
Temporary roles in HR are often filled through agencies. Reach out to temp agencies that specialise in HR placements. They can help you find gigs quickly and give you a chance to demonstrate your skills in real-world scenarios.
✨Network at HR Events and Workshops
Dive into local HR events, workshops, and seminars. These are great opportunities to meet professionals already in the field and might lead to temporary positions. Be sure to have a chat, exchange contacts, and express your interest in on-the-spot opportunities!
✨Showcase Your Flexibility
In the temporary HR world, being adaptable is key. When you're networking or interviewing, highlight your ability to quickly learn and fill diverse roles, from recruitment to employee onboarding. Make it clear that you’re ready to dive in at any time!
✨Apply Directly Through Our Website
Don’t forget to check out the opportunities at BRELLIS RECRUITMENT LIMITED Careers and apply directly via our website. This way, you can express your interest in temporary roles and get ahead in the application process!
We think you need these skills to ace Vetting and Compliance Coordinator in Oxford
Some tips for your application 🫡
Show Off Your People Skills:In HR, showcasing your interpersonal skills is key. Make sure your CV highlights any experience you have dealing with talent management, resolving conflicts, or facilitating workshops. We want to see your ability to connect with others!
Tailor Your CV to HR:Use HR-specific language in your CV and cover letter. Mention any specific HR tools, software, or methodologies you’re familiar with, like ATS systems or performance management frameworks. This will show that you’re not just a good fit, but you've got the know-how to back it up!
Emphasise Your Flexibility:Since this is a temporary role, emphasising your adaptability and willingness to learn quickly is crucial. Include examples of how you've successfully jumped into new environments before or handled sudden changes in previous jobs. We love a team player who can hit the ground running!
Availability Matters:In your application, make sure to clarify your availability and commitment to the temporary position. This will help us understand when you can start and how you fit into our plans at BRELLIS RECRUITMENT LIMITED Careers. So, don’t be shy about laying it all out there!
How to prepare for a job interview at BRELLIS RECRUITMENT LIMITED Careers
✨Showcase Your Adaptability
Given that this is a temporary HR role at BRELLIS RECRUITMENT LIMITED Careers, it's crucial to demonstrate your flexibility and ability to adapt quickly. You might be thrown into new projects or systems, so share examples of how you've successfully navigated changes in past roles.
✨Familiarise Yourself with HR Tools
Many HR positions require familiarity with tools like HRIS or ATS systems. Before the interview, brush up on the specific software that BRELLIS RECRUITMENT LIMITED Careers uses—if you see any mentioned in the job posting, make sure you're ready to discuss them and your experience with similar tools.
✨Your Motivation Matters
As a temp, it's essential to convey your motivation for this role. Employers often look for candidates who are not just filling a position, but who are genuinely keen on contributing effectively in a short period. Consider sharing why you’re passionate about HR and how you see yourself adding value at BRELLIS RECRUITMENT LIMITED Careers.
✨Prepare for Real-World Scenarios
HR interviews often include situational questions that test your problem-solving skills. Think about common HR challenges, like dealing with conflict or managing onboarding efficiently, and prepare to discuss how you would handle these situations at BRELLIS RECRUITMENT LIMITED Careers.
