Executive Search Coordinator

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service.

The Executive Search Coordinator is responsible for supporting NBCUniversal’s Executive Search Team in London with day-to-day operations and administration. You will also partner with the global search team more broadly and work closely with the team’s research and operations leaders, supporting knowledge management initiatives and database management. The Executive Search Coordinator will focus on optimizing processes and procedures and foster a best-in-class experience for executive level candidates, senior leadership clients, HR leaders and executive management.

The successful candidate will have strong project management skills, an ability to execute 5-star client service and exceptional oral and written communication skills. Maintaining composure and assuring a high degree of confidentiality is paramount. You must be diligent, acutely aware of the confidential nature of the work and have a keen attention to detail and accuracy.

Responsibilities include, but are not limited to:

• Ensure “white glove” standard of service for all stakeholders (candidates, hiring managers, HR partners, interviewers, etc.) through all stages of the search process.
• Own interview coordination process throughout any given search to ensure a high-touch recruitment experience for both candidates and clients.
• Manage general content, requisition and candidate tracking data in both NBCU’s Applicant Tracking System and the team’s customized Content Management System; assist in managing compliance.
• Draft and post role descriptions, ensuring compliance standards are met.
• Own initial New Hire Onboarding process, including preparation of offer/transfer letters and contracts, initiating background checks and communicating with clients and new hires to ensure a smooth onboarding experience.
• Prepare status reports and client presentations, as assigned.
• Collaborate with Coordinator Teams across offices on reporting and group best practices.
• Provide calendar management, travel booking, expense reporting, and other administrative support.
• Assist in office management tasks such as securing space for visiting team members, planning team offsite events etc.
• Partner with team members across Talent Acquisition, Talent Development and Inclusion on project specific assignments, fostering general collaboration.
• Own special projects, as assigned.

Qualifications:

• Some experience in either recruiting, recruitment operations, human resources or related field, with a demonstrated history of meeting/exceeding fast paced client demands.
• Proven working experience with Microsoft Office Suite, with an emphasis on Outlook, Word, PowerPoint, Excel. Proficient typing abilities a must.
• A natural, yet professional ease at working with and relating to the needs of high-level clients and candidates in a fast-paced, ever-changing environment.
• Exceptional verbal and written communication skills across all levels of employees.
• Extremely flexible, highly organized, and able to shift priorities easily. Strong time management skills.
• Exceptional follow-through, attention to detail, and accuracy.
• Strong sense of customer service.
• Strong business ethics, including the ability to work in a highly confidential work environment.
• Knowledge of/interest in media, entertainment, and tech and how it relates to the business.

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision.