Grants & Applications Executive in London

Temporary Grants Applications Manager

Part time - over 5 x days per week

1 x day working from home

Role Purpose

• Our Client is seeking an experienced and highly organised Grants Applications Executive to oversee the end-to-end grants application and award process on a temporary basis.
• The successful candidate will be responsible for managing applications from initial submission through assessment, stakeholder engagement, decision-making and ultimately the awarding of grants. They will ensure that the process is fair, transparent, efficient and delivered in line with the organisation's policies, funding criteria and governance requirements.
• This role will involve working closely with applicants, internal teams, stakeholders, assessors and decision-makers, providing clear communication and ensuring that applications progress smoothly through each stage of the process.

Key ResponsibilitiesGrants Application Management

• Manage the end-to-end grants application process from receipt of applications through to final award.
• Review applications to ensure they meet eligibility criteria and funding requirements.
• Coordinate the assessment and scoring of applications in line with agreed criteria and processes.
• Ensure all applications are accurately recorded, tracked and progressed within agreed timescales.
• Identify incomplete or potentially ineligible applications and liaise with applicants where clarification or additional information is required.
• Maintain accurate and up-to-date records of applications, assessments, decisions and awards.
• Monitor the overall application pipeline and provide regular updates on progress.

Stakeholder Management

• Act as a key point of contact for applicants throughout the grants process.
• Build effective working relationships with internal and external stakeholders.
• Provide clear and timely information and guidance to applicants regarding the application process, eligibility and requirements.
• Liaise with assessors, panel members and senior stakeholders to coordinate the assessment and decision-making process.
• Manage queries and resolve issues professionally and promptly.
• Communicate funding decisions clearly and sensitively to applicants.

Assessment and Decision-Making

• Coordinate the assessment of applications against agreed funding criteria.
• Support and facilitate assessment panels or decision-making meetings where required.
• Prepare papers, summaries, recommendations and supporting information for decision-makers.
• Ensure decisions are appropriately documented and recorded.
• Maintain a clear audit trail demonstrating how applications have progressed and how decisions have been reached.
• Ensure the grants process is fair, consistent, transparent and compliant with relevant policies and procedures.

Grant Award and Administration

• Coordinate the award of successful grants following approval.
• Ensure all necessary documentation, approvals and due diligence checks are completed before awards are made.
• Prepare and issue grant offer letters and/or agreements.
• Liaise with successful applicants to ensure they understand the terms and conditions attached to their funding.
• Coordinate payment arrangements with relevant finance teams.
• Maintain accurate records of awarded grants and associated documentation.
• Ensure unsuccessful applicants are notified appropriately and provided with relevant feedback where applicable.

Process Management and Improvement

• Monitor the effectiveness and progress of the grants process and identify any issues or bottlenecks.
• Ensure key deadlines and milestones are met.
• Develop and maintain clear processes, guidance and tracking mechanisms.
• Identify opportunities to improve the applicant experience and make the grants process more efficient.
• Provide management information and reports on applications, awards, spend and outcomes as required.
• Ensure appropriate confidentiality, data protection and information management procedures are followed.

Person SpecificationEssential Experience

• Proven experience of managing or coordinating a grants, funding, commissioning or similar application process.
• Experience of managing applications from initial submission through to assessment and final decision/award.
• Experience of working with a range of internal and external stakeholders.
• Experience of assessing information against defined criteria and making or supporting evidence-based recommendations.
• Experience of maintaining accurate records and managing a high volume of applications or cases.
• Experience of working to deadlines and managing multiple priorities simultaneously.
• Experience of handling sensitive or confidential information appropriately.

Essential Skills and Abilities

• Excellent organisational and project/process management skills.
• Strong attention to detail and the ability to identify errors, omissions and inconsistencies.
• Excellent written and verbal communication skills.
• Strong stakeholder management and relationship-building skills.
• Ability to interpret and apply policies, criteria and guidance consistently.
• Ability to manage competing priorities and work effectively under pressure.
• Strong analytical and problem-solving skills.
• Confident using Microsoft Office and/or relevant grants management or CRM systems.
• Ability to work independently while also collaborating effectively with colleagues and stakeholders.
• High level of professionalism, integrity and discretion.
• Experience working within a charitable, public sector, community or not-for-profit funding environment.
• Knowledge of grant-making principles and good practice.

Braundton Consulting is a recruitment agency recruiting on behalf of our client.