Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support student administration and manage events at Brasenose College.
- Company: Join the vibrant community at Brasenose College, part of the University of Oxford.
- Benefits: Enjoy competitive salary, generous annual leave, and free meals.
- Other info: Flexible working hours with opportunities for professional growth.
- Why this job: Make a difference in students' lives while working in a prestigious environment.
- Qualifications: A-level education or equivalent experience; strong organisational and communication skills required.
The predicted salary is between 39594 - 47949 £ per year.
Brasenose College is one of the constituent colleges of the University of Oxford and a registered charity that furthers education, learning and research for the public benefit. During the academic year, there are approximately 365 undergraduates and 250 graduates in residence studying for first degrees and higher degrees. It is one of Oxford’s most popular Colleges and prioritises academic excellence within a very friendly and supportive environment.
The College Office is responsible for student administration within Brasenose. It performs a wide range of tasks including:
- Student registry administration (student enrolment, course changes and transcript production)
- Examinations (including both University exams and internal college exams, known as collections)
- Schools outreach and admissions (including organising interviews for prospective undergraduates)
The office consists of the Senior Tutor, the Academic Registrar, the Deputy Academic Registrar, the Admissions Officer, and the Head of Access.
Key Responsibilities:
- Assess sensitive and complex situations and problems relating to graduate students, referring as necessary to the Senior Tutor and Tutor for Graduates, and initiate appropriate action which may involve College or University contacts or external providers, in connection with academic, pastoral or medical issues.
- Advise academic staff and graduate students on common welfare issues and queries, interpreting relevant College and University procedures and policies.
- Liaise with members of the Welfare team and University welfare services to co-ordinate appropriate support for individual students, where directed and with due regard to college and university confidentiality policies.
- Oversee the application and award process for student support funding, including Annual Fund awards, travel grants, and assistance for sporting and cultural activities.
- Manage the graduation process for all students and alumni, organising ceremonies and college receptions, with responsibility for budgets, bookings and individual requirements.
- Co-ordinate a high-quality graduate student induction experience and Freshers’ Week.
- Organise social functions within college, for example termly Graduate Dinners and the Graduate Freshers’ and Leavers’ Dinner.
- Provide high-quality committee administration for the Disbursements and Welfare Committees.
- Proactively monitor new developments and changes with the collegiate University and UK Higher Education, assessing the impact on College.
- Provide flexible support for all areas of the College Office, especially in periods of peak activity.
Person Specification:
- Educated to A-level or equivalent work-related experience.
- Significant administrative experience demonstrating competence in activities comparable to those required of the post holder.
- Excellent organisation skills and ability to work in a methodical way.
- Experience of project management and planning with proven ability to deliver on complex projects.
- Excellent and comprehensive communication and interpersonal skills, including negotiation, consensus building, and persuasiveness.
- An ability to work autonomously and to take initiative as occasion demands.
- Analytical and problem-solving skills, with the ability to exercise independent judgement.
- Ability to work calmly under pressure, prioritising multiple tasks, and to meet deadlines.
- A high degree of accuracy and attention to detail.
- A high level of discretion and sensitivity to ensure confidentiality in student and academic matters.
- Willingness to work flexibly to meet the fluctuating demands of the College and University calendar.
- An understanding of pricing and budgeting with the ability to analyse data.
- Computer literacy, including fluency with databases and spreadsheets.
Desirable:
- Educated to degree level.
- Experience in Higher Education administration.
- Experience of committee service.
- Experience of managing study adjustments or similar for students with non-standard needs.
Terms and Conditions of Appointment:
- This is a permanent post with an initial probationary period of six months.
- During probation the notice period is one month on each side. Thereafter the period of notice to terminate employment is three months.
- The appointment will be conditional on verification of the successful candidate’s right to work in the UK and subject to the receipt of satisfactory references and medical clearance.
Salary: Equivalent to Grade 7 of the Brasenose College Pay Scale, currently £39,594 - £47,949 per annum.
Hours of Working: Full time 35 hours each week. Standard hours for the College Office are roughly 9 am until 5 pm, Monday to Friday.
Benefits:
- Pension - Eligibility to the Universities Superannuation Scheme (USS).
- Annual leave – The paid holiday entitlement for a full-time contract is six working weeks (30 days) annual leave plus 8 Statutory Bank Holidays.
- Meals - Employees are entitled to take lunch free of charge when the kitchen is open.
- Welfare Support – Employee Assistance Programme – a free confidential telephone helpline and online medical guidance.
- Travel Pass Loan - a discounted travel scheme is available with monthly deductions from salary.
- Cycle to Work Scheme/Bike Loan – monthly deductions from salary.
- Sports Facilities – Access to the University Sports club.
No smoking is allowed in any part of the College.
Deputy Academic Registrar employer: Brasenose College, University of Oxford
Contact Detail:
Brasenose College, University of Oxford Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Deputy Academic Registrar
✨Tip Number 1
Network like a pro! Reach out to current or former staff at Brasenose College on LinkedIn. A friendly chat can give us insider info and maybe even a referral.
✨Tip Number 2
Prepare for the interview by researching the college's values and recent developments. We want to show that we’re not just interested in the role, but also in contributing to the college’s mission.
✨Tip Number 3
Practice common interview questions with a mate. We need to nail our responses, especially around our organisational skills and experience in higher education administration.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email can keep us fresh in their minds and shows our enthusiasm for the role.
We think you need these skills to ace Deputy Academic Registrar
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role of Deputy Academic Registrar. We want to see how you can contribute to our friendly and supportive environment at Brasenose College.
Showcase Your Organisation Skills: Since this role involves a lot of administrative tasks, be sure to demonstrate your excellent organisation skills in your application. Share examples of how you've successfully managed projects or events in the past – we love a good story!
Be Clear and Concise: When writing your application, keep it clear and to the point. Use straightforward language and avoid jargon. We appreciate a well-structured application that makes it easy for us to see your qualifications and enthusiasm for the role.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the position. Plus, it’s super easy to do!
How to prepare for a job interview at Brasenose College, University of Oxford
✨Know Your Stuff
Make sure you’re well-versed in the responsibilities of the Deputy Academic Registrar role. Familiarise yourself with student administration processes, event management, and committee work. This will help you answer questions confidently and show that you’re genuinely interested in the position.
✨Showcase Your Skills
Prepare examples that highlight your organisational skills, project management experience, and ability to handle sensitive situations. Use the STAR method (Situation, Task, Action, Result) to structure your responses, making it easier for the interviewers to see how you can contribute to their team.
✨Ask Smart Questions
Prepare thoughtful questions about the College Office’s current projects or challenges. This not only shows your interest but also gives you insight into what the role entails. For instance, you might ask about recent changes in student welfare policies or how they manage peak periods during the academic calendar.
✨Be Yourself
While professionalism is key, don’t forget to let your personality shine through. Brasenose College values a friendly and supportive environment, so showing your interpersonal skills and ability to connect with others will be a big plus. Remember, they want to see if you’ll fit into their culture as much as your qualifications.