Legal Secretary - Residential & Commercial Property

An established and highly regarded law firm in East London is seeking an experienced Legal Secretary to join its busy Property Department, supporting fee earners across both Residential and Commercial Property matters. This is an excellent opportunity for a professional and organised Legal Secretary who enjoys working in a client-facing role and thrives within a fast-paced legal environment. The successful candidate will play a key role in supporting fee earners, helping to ensure the efficient delivery of legal services whilst maximising fee earning time.

The role requires excellent communication skills, strong attention to detail, and the ability to deal with clients, colleagues and third parties in a professional, discreet and proactive manner.

The Role

The Legal Secretary's principal responsibility is to provide comprehensive administrative and secretarial support to the fee earner(s) they assist, ensuring the smooth running of property transactions from instruction through to completion and post-completion.

Key Responsibilities

• Audio typing and preparation of correspondence including letters, emails and legal documents.
• Drafting and amending legal documentation from audio dictation and written instructions.
• Preparing, formatting and proofreading legal documents and reports.
• Managing photocopying, printing, scanning and document filing.
• Arranging courier services and handling outgoing documentation.
• Opening, maintaining and closing client files in accordance with firm procedures.
• Handling incoming and outgoing telephone calls and taking accurate messages.
• Monitoring and managing post, emails and correspondence, ensuring timely responses where appropriate.
• Dealing with client enquiries and providing administrative support to fee earners.
• Preparing bills and assisting with the billing process in conjunction with fee earners and the accounts team.
• Requesting cheques and bank transfers and processing monies received in accordance with firm procedures.
• Providing reception cover when required.
• Preparing and amending property documentation including: Lease Extensions, Deeds, Completion Statements, Land Registry Forms.
• Using the Land Registry Portal for post-completion matters and registrations.
• Assisting with Residential Conveyancing and Commercial Property transactions from instruction to completion.
• Maintaining accurate records and ensuring compliance with firm procedures and regulatory requirements.

Requirements

• Previous experience as a Legal Secretary within Residential Property, Conveyancing or Commercial Property.
• Fast and accurate audio typing skills.
• Strong knowledge of legal document preparation and file management procedures.
• Experience using the Land Registry Portal.
• Excellent organisational and time management skills.
• Strong communication skills, both written and verbal.
• Professional, client-focused approach with excellent attention to detail.
• Ability to work effectively under pressure and manage multiple priorities.
• Proficient in Microsoft Office applications including Word, Outlook and Excel.
• Experience of legal case management systems would be advantageous.

What's on Offer

• Competitive salary dependent upon experience.
• Opportunity to join a respected and established law firm.
• Friendly and supportive working environment.
• Long-term career stability and development opportunities.
• Varied and interesting workload across Residential and Commercial Property matters.

If you are an experienced Legal Secretary looking to join a busy and professional Property team, we would be pleased to hear from you.