About the role A growing professional consultancy is looking to appoint a Practice Operations Coordinator to help improve the way the business operates day to day. This is a newly created position and will suit someone who is highly organised, proactive and enjoys taking ownership. The role will work closely with the Managing Director and wider team, helping to introduce better systems, improve processes and provide reliable operational support across the practice. This is not a traditional administration role. The successful candidate will have the opportunity to make a genuine impact on how the business operates and develop the role as the practice grows. Key responsibilities Take ownership of general practice and operational administration Support the Managing Director with diary management, meetings, correspondence and follow-up actions Help establish and maintain effective internal systems and processes Support invoicing, debt collection, expenses and financial administration Provide additional support and resilience around Sage and liaise with external accountants where required Coordinate timesheets and help improve visibility of project performance and resource utilisation Assist with project set-up, document control, bids and proposals Identify areas where processes can be improved and reduce unnecessary manual administration Create and maintain clear procedures to ensure key processes have appropriate backup Produce straightforward operational and management information Provide wider support across the practice as requiredAbout you The ideal candidate will be someone who is confident taking ownership rather than waiting to be told what to do. You will be comfortable managing a varied workload, improving existing processes and working closely with senior professionals. You will ideally have: Previous experience in an operations, practice coordination, business support or senior administration role Strong organisational and time-management skills Experience supporting Directors or senior professionals Good Excel, Word and Outlook skills Experience with invoicing, financial administration or commercial information Sage or similar accounting software experience would be advantageous A proactive approach to improving systems and processes Excellent communication and attention to detail The ability to work independently and manage competing prioritiesWhy join? This is an opportunity to join a professional consultancy at an exciting stage of its development and take ownership of a newly created function. The role offers genuine scope to shape how the business operates, take on increasing responsibility and potentially develop towards a Practice Manager position
Practice Operations Coordinator in City of London employer: Brandon James
Join a well-established independent consultancy in Birmingham, where you will enjoy a dynamic work culture that fosters autonomy and direct client engagement. With a strong focus on professional development, the firm offers excellent benefits including a competitive salary, private healthcare, and opportunities for mentorship, making it an ideal environment for ambitious Chartered Building Surveyors looking to shape their careers while contributing to a growing team.
StudySmarter Expert Advice🤫
We think this is how you could land Practice Operations Coordinator in City of London
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Brandon James, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Practice Operations Coordinator at Brandon James.
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Brandon James
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
