Job Description
Bid Assistant | London
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An award-winning, employee-owned fire engineering practice is looking for a Bid Assistant to join its London team.
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Working closely with the Bids Co-ordinator, Practice Director, Project Managers and wider Bid Team, the successful Bid Assistant will support projects from initial enquiry through to bid submission and handover.
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As Bid Assistant, you will play an important role in coordinating tender activity, reviewing bid documentation, supporting submissions and ensuring all materials are accurate, compliant and presented to a high standard.
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Bid Assistant/ Role and Responsibilities
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You will support the Bids Co-ordinator and wider team across a varied range of responsibilities, including:
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- Reviewing bid and tender documentation to identify requirements, deadlines and potential issues
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- Supporting bids from initial expression of interest through to final submission and project handover
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- Reviewing technical input against bid criteria and identifying any gaps
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- Collating submission documents and checking accuracy, spelling and grammar
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- Ensuring submissions are well written, compliant and aligned with company messaging
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- Participating in bid kick-off meetings and capturing key themes, team members, case studies and deadlines
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- Monitoring the general enquiries mailbox and distributing bid requests
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- Liaising with clients to obtain outstanding information
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- Supporting weekly Bid Team meetings
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- Completing supplier and sub-consultant forms and maintaining accurate internal records
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- Assisting with external and internal marketing materials
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- Producing client presentation materials
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- Capturing model answers and refined project descriptions for future submissions
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- Liaising with senior stakeholders and Finance regarding tender and accreditation portal invoices
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- Reviewing fee consistency across submission documents
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- Supporting ad-hoc reporting for the Business Support Team and Directors
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Bid Assistant Profile
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You will have a minimum of one year's experience in bid coordination or within an administrative team, along with:
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- Excellent written and verbal English
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- Strong copywriting and copy-editing skills
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- Excellent attention to detail
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- Strong organisational and prioritisation skills
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- Experience managing multiple tasks and tight deadlines
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- Confident interpersonal and communication skills
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- Competency across Microsoft Office and Outlook
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- A collaborative, professional and proactive approach
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Experience within marketing, business development or bid coordination would be advantageous, as would previous experience within an engineering, architecture or consultancy environment.
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Experience using databases and strong general IT skills would also be beneficial.
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What's in it for you?
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Salary: £25,00 -£29,000
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- Flexible and hybrid working
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- 28 days' holiday plus an additional day off for your birthday
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- Company pension scheme
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- Private medical insurance
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- Life insurance
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- Healthcare cash plan
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- Early finish on the last Friday of every month
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- Social budget for team activities
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- Additional paid leave for charitable work
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- Staff discount club
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- Learning and development opportunities
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If you're looking to build your career within bids and join a collaborative, employee-owned consultancy with excellent opportunities for development, apply today.
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Reference: 22746
Bid Assistant in London employer: Brandon James Ltd
Brandon James Ltd is an exceptional employer, offering a dynamic work environment in Oxford where innovation and collaboration thrive. With competitive salaries, hybrid working options, and a strong focus on professional development, employees are empowered to grow their careers while managing exciting projects and key client relationships. Join a team that values leadership and fosters a culture of excellence, making it a rewarding place to advance your career in Quantity Surveying.
