At a Glance
- Tasks: Manage agency projects, ensuring smooth workflow and timely delivery.
- Company: Dynamic creative agency with a focus on collaboration and innovation.
- Benefits: Competitive salary, generous leave, pension, and wellbeing rewards.
- Other info: Join a vibrant team with opportunities for growth and development.
- Why this job: Be the heartbeat of exciting projects and make a real impact.
- Qualifications: Experience in production management and strong organisational skills required.
The predicted salary is between 55000 - 55000 € per year.
The Production / Traffic Manager is responsible for the efficient planning, scheduling, and delivery of all agency projects. Acting as the central hub between account/project management, creative, and digital teams, this role ensures work flows smoothly through the agency, deadlines are met, budgets are managed effectively, and resources are optimally allocated. This is a highly organised and proactive role that balances operational oversight with hands-on coordination to maintain quality, profitability, and team wellbeing.
Key Responsibilities
- Resource & Capacity Management
- Own and manage agency-wide resource planning across all teams using scheduling/workflow management and collaboration tools.
- Manage and allocate tasks, ensuring briefs, timelines, priorities and dependencies are clearly communicated to delivery teams.
- Allocate work based on team capability, availability, project priority and budget requirements.
- Identify workflow pinch points, resource gaps and future capacity challenges, proactively recommending solutions.
- Manage freelance onboarding, scheduling and task allocation when additional capacity or specialist support is required.
- Support recruitment and freelance planning through resource forecasting and utilisation insights.
- Project Scheduling, Workflow & Delivery Management
- Build and maintain accurate project schedules and delivery plans.
- Ensure work is appropriately prioritised and progresses smoothly across concurrent projects and teams.
- Monitor project progress daily and adjust schedules or priorities where necessary to maintain delivery timelines.
- Act as the key operational link between Account/Project Managers, Creative Team, Digital Team, and external suppliers.
- Communicate project status, timelines, risks and dependencies clearly to internal stakeholders throughout the task/project lifecycle.
- Liaise with external suppliers and production partners where required to coordinate timings and delivery requirements.
- Identify and resolve bottlenecks before they impact project quality, budget or deadlines.
- Traffic, Budget & Production Oversight
- Act as the central point of oversight for all live projects across the agency.
- Lead regular traffic/production meetings to review workloads, priorities, delivery schedules and risks.
- Ensure deadlines are realistic, agreed and consistently met.
- Monitor allocated project budgets alongside resourcing and timelines to ensure work remains commercially viable.
- Obtain production costs and quotations from external suppliers and communicate estimates back to stakeholders for client approval and estimate creation.
- Support Account Managers and Project Managers by providing realistic time estimates for tasks in collaboration with creative and digital teams.
- Flag risks relating to overspend, scope creep, scheduling conflicts or delivery challenges at an early stage.
- Quality Assurance & Approval Process
- Play a key role in the checking and approval process for all deliverables prior to client submission.
- Review content, artwork and production files for accuracy and brief alignment before final approval by Account Management or Project Management.
- Coordinate proof checking, artwork supply, amends and delivery logistics with both internal teams and external suppliers.
- Ensure all deliverables are client-ready, accurate and delivered to agreed specifications and deadlines.
- Supplier & Production Coordination
- Liaise with external suppliers, printers, developers, production partners and freelancers to coordinate schedules, outputs and delivery requirements.
- Manage the supply of artwork and production files to suppliers, ensuring technical specifications are accurate and complete.
- Coordinate proofing, approvals and final production sign-off processes.
- Oversee delivery schedules to ensure all production outputs are delivered on time and to specification.
- Process & Operations Improvement
- Support the refinement of agency workflows, operational processes, briefing procedures, scheduling and QA standards.
- Support the ongoing development and optimisation of Monday.com as the agency’s primary workflow and resource management platform.
- Identify opportunities to improve efficiency, visibility, collaboration and consistency across teams.
- Support the implementation of improved processes, systems and ways of working to enhance overall agency performance.
- Stakeholder Collaboration
- Act as the primary operational contact between delivery/production teams and Account Managers/Project Managers.
- Work closely with Account and Project stakeholders to align on scope, priorities, budgets and delivery expectations.
- Build strong working relationships across internal teams and external supplier networks.
- Ensure clear, proactive communication throughout all stages of task/project delivery and production execution.
Skills & Experience
- Proven experience in a Production Manager, Traffic Manager or similar operational role within a creative, branding, digital or integrated agency.
- Strong understanding of creative, digital and production workflows.
- Experience managing project schedules, budgets, resource allocation and production coordination simultaneously.
- Experience using workflow and resource planning platforms.
- Strong QA mindset with excellent attention to detail.
- Ability to manage multiple deadlines and competing priorities within a busy agency environment.
- Excellent communication, stakeholder management and problem-solving skills.
- Commercial awareness and confidence managing budgets, timelines and delivery expectations.
- Experience working with external suppliers, printers, developers or production partners.
Key Attributes
- Highly organised and process-driven.
- Calm and solutions-focused under pressure.
- Strong attention to detail and commitment to quality.
- Collaborative and team-oriented.
- Proactive and forward-thinking.
- Commercially aware with a delivery-focused mindset.
- Confident communicator with strong relationship management skills.
Assessment of Performance
- All creative requests are scheduled accurately and managed correctly.
- Resources are managed effectively to ensure maximum efficiency.
- All creative and digital production requests are managed proactively.
- Deadlines are consistently managed and achieved.
- Professional, clear and proactive communication is maintained.
- High levels of accuracy and attention to detail are demonstrated.
- Strong visibility and coordination are maintained across live projects.
- Deliverables are completed to agreed quality standards, within scope and within allocated budgets.
- Workflow bottlenecks, resource challenges and delivery risks are identified and managed proactively.
- Positive collaboration is maintained across delivery, account management and delivery teams.
Salary & benefits
- FTE salary of £55k.
- Pension enrolment.
- 25 days annual leave.
- Birthday day off.
- Critical Illness Insurance and Wellbeing Rewards.
- Car salary sacrifice scheme.
- Enhanced maternity and paternity pay.
Agency Production / Traffic Manager in London employer: brandformula
As an Agency Production / Traffic Manager, you will thrive in a dynamic and supportive work environment that prioritises collaboration and employee wellbeing. Our company offers competitive benefits, including a generous salary, pension enrolment, and 25 days of annual leave, alongside opportunities for professional growth and development. Join us to be part of a creative team where your organisational skills will shine, and your contributions will directly impact the success of our projects.
StudySmarter Expert Advice🤫
We think this is how you could land Agency Production / Traffic Manager in London
✨Tip Number 1
Network like a pro! Get out there and connect with people in the industry. Attend events, join online forums, or even hit up LinkedIn. The more people you know, the better your chances of landing that dream job.
✨Tip Number 2
Show off your skills! Create a portfolio that highlights your best work. Whether it's project management, creative campaigns, or resource allocation, make sure potential employers can see what you're capable of.
✨Tip Number 3
Be proactive! Don’t just wait for job openings to pop up. Reach out to agencies directly, express your interest, and ask if they have any upcoming opportunities. You never know what might be around the corner!
✨Tip Number 4
Apply through our website! We’ve got a streamlined process that makes it easy for you to showcase your talents. Plus, it shows you’re genuinely interested in joining our team. Let’s get you on board!
We think you need these skills to ace Agency Production / Traffic Manager in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in production management and resource allocation. We want to see how your skills align with our needs, so don’t hold back on showcasing relevant projects!
Show Off Your Organisational Skills:As a Production / Traffic Manager, being organised is key! Use your application to demonstrate how you’ve successfully managed multiple projects and deadlines in the past. Share specific examples that illustrate your ability to keep things running smoothly.
Communicate Clearly:We love clear communication! Make sure your application is well-structured and easy to read. Use bullet points where necessary and avoid jargon unless it’s relevant to the role. This will show us that you can communicate effectively, just like you would in the job.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about StudySmarter and what we’re all about.
How to prepare for a job interview at brandformula
✨Know Your Tools
Familiarise yourself with Monday.com and Float, as these are key tools for the role. Be ready to discuss how you've used similar platforms in the past to manage resources and schedules effectively.
✨Showcase Your Organisation Skills
Prepare examples that highlight your ability to manage multiple projects simultaneously. Discuss specific instances where you successfully prioritised tasks and met tight deadlines, demonstrating your organisational prowess.
✨Communicate Clearly
Effective communication is crucial in this role. Practice articulating how you would keep stakeholders informed about project statuses, timelines, and any potential risks. Clear communication can set you apart from other candidates.
✨Be Proactive with Solutions
Think of scenarios where you've identified workflow bottlenecks or resource gaps and how you addressed them. Being proactive shows that you’re not just a problem-solver but also someone who anticipates challenges before they arise.
