At a Glance
- Tasks: Support senior leaders and manage projects in a fast-paced, international environment.
- Company: Join BrandDelta, a high-growth AI insights business transforming brand understanding globally.
- Benefits: Flexible work hours, competitive salary, and continuous growth opportunities.
- Other info: Experience career acceleration with a commitment to diversity and inclusivity.
- Why this job: Be a key player in a dynamic team driving impactful projects across continents.
- Qualifications: 5+ years in executive support, strong communication, and organisational skills.
The predicted salary is between 50000 - 60000 £ per year.
BrandDelta is a high growth insights and AI business, empowering companies globally to deepen the way their Brands learn, to be their best. Our Solutions are built to enable our clients to understand how consumers perceive their brands more deeply, faster and in a more actionable manner. We already help agencies and brands to optimise multiple £bn of marketing investment, helping Brands Grow across 3 continents. BrandDelta has ambitious plans to continue its high growth trajectory, with London and Porto at the centre for our team plans. Our Founders have a history building globally awarded AI businesses (e.g. achieving a #1 Gartner rating for AI-led insight in 2020 and 2021) and invest heavily back into the Team & the Business.
We are seeking a professional and experienced Executive Assistant to support senior stakeholders in a fast-paced international business environment. This role goes beyond traditional EA support to include fast paced client and project work. We seek someone who is confident in senior-level interactions, coordinating with clients, and supporting project and commercial activities. Based in London, you will act as a trusted partner to leadership, ensuring efficient coordination across meetings, client engagements, and business operations.
Key Responsibilities- Executive & Stakeholder Support: Provide high-level EA & administrative and operational support to senior leadership and key stakeholders. Manage complex calendars, support international travel arrangements, and strategic scheduling priorities. Support preparation of meeting materials, agendas, and follow-up actions for executive meetings.
- Client & Commercial Coordination: Support senior stakeholders in client meetings, and relationship management activities. Coordinate communications with clients and external partners in a professional and timely manner. Assist in preparing commercial presentations, business proposals, and executive documentation.
- Meeting & Project Management: Coordinate high-level internal and external meetings across multiple time zones. Track action items, priorities, and deliverables to ensure smooth follow-through. Support strategic projects and business initiatives by ensuring effective coordination between stakeholders.
- Operational & Administrative Excellence: Oversee executive-level administrative processes with a high degree of accuracy and confidentiality. Manage expenses, invoices, reporting, and operational documentation for senior leadership. Ensure seamless coordination between leadership, clients, and internal teams.
- Communication & Relationship Management: Act as a key point of contact between executives, clients, and business partners. Handle sensitive and confidential information with professionalism and discretion. Build strong working relationships across internal and external stakeholders.
- Ideally 5+ years of experience in Executive Administration, Executive Assistant, or senior administrative project roles.
- Experience supporting senior leadership or C-level stakeholders in an international environment.
- Strong exposure to client-facing interactions, stakeholder management, and business coordination.
- Experience managing complex schedules, travel logistics, and executive operations.
- Excellent communication and interpersonal skills.
- Strong organisational and coordination abilities with exceptional attention to detail.
- Confidence interacting with senior stakeholders and external clients.
- Ability to manage sensitive situations with professionalism and discretion.
- Strong negotiation, prioritisation, and problem-solving capabilities.
- Ability to thrive in fast-paced, high-responsibility environments.
- Previous experience in consulting, tech, or international corporate environments.
- Experience supporting commercial discussions or client negotiations.
- Fluency in English.
- Experience working across international markets and multicultural teams.
What we offer:
- Career Acceleration - Fast growth with many opportunities both in the AI-led software and business domains, with board-level clients.
- Flexible Work Hours - Adjust your schedule to your needs.
- Hardware and software for remote setup.
- Weekly & Monthly All-Hands.
- Autonomy and Ownership Culture.
- Continuous feedback culture.
- Competitive salary commensurate with what you're worth, as a high performer.
- Commitment to closing the gender pay gap, promoting diversity and inclusivity.
- Ongoing training and growth opportunities.
- Support for your career endeavours.
- Commitment to internal progression and offering our team members the best opportunities for growth.
Global Executive Assistant & Project Coordinator in London employer: BrandDelta
BrandDelta is an exceptional employer, offering a dynamic work environment in the heart of London, where innovation meets opportunity. With a strong commitment to employee growth, flexible work hours, and a culture that values autonomy and continuous feedback, we empower our team members to thrive in their careers while contributing to our ambitious global goals. Join us to be part of a high-growth AI business that not only values your contributions but also invests in your professional development.
StudySmarter Expert Advice🤫
We think this is how you could land Global Executive Assistant & Project Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in what they do and how you can contribute.
✨Tip Number 3
Practice your pitch! Be ready to explain why you’re the perfect fit for the role. Highlight your experience in executive support and project coordination, and don’t forget to showcase your interpersonal skills.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Global Executive Assistant & Project Coordinator in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that align with the role of Global Executive Assistant & Project Coordinator. Highlight your experience in supporting senior leadership and managing complex schedules, as these are key for us.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your personality and explain why you’re excited about joining BrandDelta. Mention specific projects or experiences that demonstrate your ability to thrive in a fast-paced environment.
Showcase Your Communication Skills:Since this role involves a lot of client interaction, make sure to highlight your excellent communication skills. Whether it's in your CV or cover letter, give examples of how you've successfully managed relationships with stakeholders in the past.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status!
How to prepare for a job interview at BrandDelta
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Global Executive Assistant & Project Coordinator. Familiarise yourself with the key tasks mentioned in the job description, such as managing complex calendars and supporting senior stakeholders. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
Since this role involves a lot of client-facing interactions, be prepared to discuss your communication style and how you've successfully managed relationships in the past. Think of specific examples where you coordinated meetings or handled sensitive information with professionalism. This will highlight your ability to thrive in a fast-paced environment.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle high-pressure situations. Prepare scenarios where you had to manage conflicting priorities or coordinate across multiple time zones. This will showcase your organisational skills and ability to think on your feet, which are crucial for this position.
✨Demonstrate Your Cultural Awareness
Given the international nature of the business, it's important to show that you can work effectively with diverse teams. Share any experiences you've had working in multicultural environments or with clients from different backgrounds. This will illustrate your adaptability and understanding of global business dynamics, making you a strong candidate for the role.
