Global Executive Assistant & Project Coordinator

BrandDelta is a high growth insights and AI business, empowering companies globally to deepen the way their Brands learn, to be their best. Our Solutions are built to enable our clients to understand how consumers perceive their brands more deeply, faster and in a more actionable manner. We already help agencies and brands to optimise multiple £bn of marketing investment, helping Brands Grow across 3 continents. BrandDelta has ambitious plans to continue its high growth trajectory, with London and Porto at the centre for our team plans. Our Founders have a history building globally awarded AI businesses (e.g. achieving a #1 Gartner rating for AI-led insight in 2020 and 2021) and invest heavily back into the Team & the Business.

We are seeking a professional and experienced Executive Assistant to support senior stakeholders in a fast-paced international business environment. This role goes beyond traditional EA support to include fast paced client and project work. We seek someone who is confident in senior-level interactions, coordinating with clients, and supporting project and commercial activities. Based in London, you will act as a trusted partner to leadership, ensuring efficient coordination across meetings, client engagements, and business operations.

• Executive & Stakeholder Support: Provide high-level EA & administrative and operational support to senior leadership and key stakeholders. Manage complex calendars, support international travel arrangements, and strategic scheduling priorities. Support preparation of meeting materials, agendas, and follow-up actions for executive meetings.
• Client & Commercial Coordination: Support senior stakeholders in client meetings, and relationship management activities. Coordinate communications with clients and external partners in a professional and timely manner. Assist in preparing commercial presentations, business proposals, and executive documentation.
• Meeting & Project Management: Coordinate high-level internal and external meetings across multiple time zones. Track action items, priorities, and deliverables to ensure smooth follow-through. Support strategic projects and business initiatives by ensuring effective coordination between stakeholders.
• Operational & Administrative Excellence: Oversee executive-level administrative processes with a high degree of accuracy and confidentiality. Manage expenses, invoices, reporting, and operational documentation for senior leadership. Ensure seamless coordination between leadership, clients, and internal teams.
• Communication & Relationship Management: Act as a key point of contact between executives, clients, and business partners. Handle sensitive and confidential information with professionalism and discretion. Build strong working relationships across internal and external stakeholders.

• Ideally 5+ years of experience in Executive Administration, Executive Assistant, or senior administrative project roles.
• Experience supporting senior leadership or C-level stakeholders in an international environment.
• Strong exposure to client-facing interactions, stakeholder management, and business coordination.
• Experience managing complex schedules, travel logistics, and executive operations.

• Excellent communication and interpersonal skills.
• Strong organisational and coordination abilities with exceptional attention to detail.
• Confidence interacting with senior stakeholders and external clients.
• Ability to manage sensitive situations with professionalism and discretion.
• Strong negotiation, prioritisation, and problem-solving capabilities.
• Ability to thrive in fast-paced, high-responsibility environments.

• Previous experience in consulting, tech, or international corporate environments.
• Experience supporting commercial discussions or client negotiations.
• Fluency in English.
• Experience working across international markets and multicultural teams.

What we offer:

• Career Acceleration - Fast growth with many opportunities both in the AI-led software and business domains, with board-level clients.
• Flexible Work Hours - Adjust your schedule to your needs.
• Hardware and software for remote setup.
• Weekly & Monthly All-Hands.
• Autonomy and Ownership Culture.
• Continuous feedback culture.
• Competitive salary commensurate with what you're worth, as a high performer.
• Commitment to closing the gender pay gap, promoting diversity and inclusivity.
• Ongoing training and growth opportunities.
• Support for your career endeavours.
• Commitment to internal progression and offering our team members the best opportunities for growth.