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For Companies At a Glance
- Tasks: Support daily operations by processing orders and coordinating with suppliers.
- Company: BrandArt creates high-quality branded merchandise for attractions across the UK.
- Benefits: Enjoy a competitive salary, Monday to Friday hours, and a collaborative work environment.
- Why this job: Join a dynamic team and play a key role in delivering memorable products.
- Qualifications: Previous office experience and strong organisational skills are essential.
- Other info: Based in Colchester, this role is perfect for detail-oriented individuals.
The predicted salary is between 24000 - 32000 £ per year.
Who We Are
BrandArt design and supply high-quality branded merchandise for visitor attractions across the UK and beyond. From museums and zoos to theme parks and heritage sites, we work closely with our clients to create unique, memorable products that reflect their brand and delight their visitors. With teams in Essex and Welshpool, we manage everything from concept and creative design through to production, warehousing, and dispatch – all under one roof.
Job Overview
We’re looking for a detail-oriented Operations Administrator to join our Head Office team in Colchester. This is an admin-focused role supporting the day-to-day running of our operations – from processing orders and updating systems, to coordinating with suppliers and ensuring customers receive the right products on time. It’s a great fit for someone organised, methodical, and happy working behind the scenes to keep things moving.
Duties
- Load, process and send purchase orders to suppliers
- Receive customer orders from Sales Administrator/create picking notes, send order to our BrandArt Hub site (with new artwork if required) & file all correspondence
- Pick and send detailed picking notes
- Co-ordinate dispatch of print and FE orders with our BrandArt Hub site
- Update pending spreadsheet with dates/ order updates and ensure to chase BA Hub/suppliers
- Despatch stock and provide delivery notes for BA Hub when requested
- Send delivery notes to customers (book in delivery if required)
- Sample dispatching from head office
- Produce commercial invoices and shipping quotes for export shipments
- Arrange printed samples with BA Hub and bespoke samples from the Far East
- Check and approve pro forma invoices
- Liaising with compliance regarding product safety and any testing requirements
- Liaising with the Creative/Studio team to create label artwork, ensuring this is shared with the account managers and compliance for approval before sending to the factories
- Run shipping quotes (courier and forwarders)
- Check and approve purchase invoices and input into OrderWise
- Check and approving pre-shipment photos from suppliers
- Checking and approving artwork (labels and products) from suppliers ensuring you are checking for up-to-date compliance information
Qualifications
- Previous office experience is essential, with a focus on administrative roles.
- Very high attention to detail
- Proficient computer skills, including typing speed and accuracy.
- Strong organisational skills with the ability to prioritise tasks effectively.
- Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint)
Monday – Friday 8.30am – 4.30pm
£28,000 – £32,000 (depending on experience)
#J-18808-Ljbffr
Operations Administrator employer: BrandArt Ltd
Contact Detail:
BrandArt Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Administrator
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, such as OrderWise and Microsoft Office Suite. Being able to demonstrate your proficiency in these applications during the interview can set you apart from other candidates.
✨Tip Number 2
Research BrandArt and their product offerings thoroughly. Understanding their brand values and the types of merchandise they supply will help you tailor your responses in interviews and show your genuine interest in the company.
✨Tip Number 3
Prepare examples from your previous experience that highlight your attention to detail and organisational skills. Be ready to discuss how you've successfully managed multiple tasks or projects simultaneously, as this is crucial for the Operations Administrator role.
✨Tip Number 4
Network with current or former employees of BrandArt on platforms like LinkedIn. Engaging with them can provide you with insider knowledge about the company culture and expectations, which can be invaluable during your application process.
We think you need these skills to ace Operations Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles. Emphasise your attention to detail and organisational skills, as these are crucial for the Operations Administrator position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of BrandArt's mission and how your skills align with their needs. Mention specific examples from your past experience that demonstrate your ability to manage operations effectively.
Highlight Relevant Skills: In your application, clearly outline your proficiency with Microsoft Office Suite and any other relevant software. Detail your typing speed and accuracy, as well as your ability to prioritise tasks efficiently.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for this role.
How to prepare for a job interview at BrandArt Ltd
✨Showcase Your Attention to Detail
As an Operations Administrator, attention to detail is crucial. Be prepared to discuss specific examples from your previous roles where your meticulous nature helped avoid errors or improved processes.
✨Demonstrate Organisational Skills
This role requires strong organisational abilities. Share how you prioritise tasks and manage your time effectively, perhaps by discussing a busy period in your past job and how you handled it.
✨Familiarity with Software Tools
Since proficiency in Microsoft Office Suite is essential, brush up on your skills before the interview. Be ready to talk about how you've used these tools in your previous roles, especially Excel for data management.
✨Prepare Questions About the Role
Show your interest in the position by preparing thoughtful questions. Ask about the team dynamics, the types of projects you'll be handling, or how success is measured in this role.