At a Glance
- Tasks: Support the Commercial Director with PA duties, project management, and administrative tasks.
- Company: Fast-paced manufacturing business with a dynamic team environment.
- Benefits: Competitive salary, hybrid working, and opportunities for professional growth.
- Other info: Ideal for those seeking a challenging role with excellent career prospects.
- Why this job: Join a vibrant team and make a real impact in a key support role.
- Qualifications: GCSEs or equivalent; experience as a PA or in administration is essential.
The predicted salary is between 35000 - 35000 € per year.
A fantastic opportunity has arisen for a Management Assistant to support the Commercial Director in a fast-paced manufacturing business. The role will be to deliver high-quality PA, administrative & project support to the Commercial Director & Sales Directors of the UK Insulation Boards division, enabling the Commercial Management Team & their teams to operate efficiently & effectively.
The role works predominantly in direct support of the Commercial Director, acting on their behalf when appropriate. It plays a key role in developing, maintaining & improving administrative processes & systems, providing high-quality management support to help the Senior Commercial Management Team operate effectively in their field-based roles.
Job Description:- Provide comprehensive PA support to the Commercial Director & Sales Directors, including proactive diary management & coordination of meetings.
- Act as a key point of contact, responding on behalf of senior stakeholders where appropriate & ensuring timely follow-up of actions.
- Coordinate complex travel arrangements, accommodation, meetings & hospitality, both in the UK & internationally.
- Manage general administrative activities to support the efficient running of the Commercial Management Team.
- Prepare, format & support the creation of professional presentations, reports & management documents.
- Attend meetings as required, producing accurate minutes, action logs & timely distribution of documentation. Collate, review & distribute agendas, papers & reports in line with agreed timescales.
- Build & maintain effective working relationships with internal stakeholders, customers & external contractors.
- Send out price lists, price increase and surcharge letters, and prepare, raise, and distribute rebate letters as required.
- Provide support with ordering office stationery and essential refreshments, including coffee, sugar, and lunches.
- Plan, coordinate & support corporate events, customer hospitality & internal meetings.
- Liaise with event organisers, venues & suppliers to manage logistics, budgets & timelines.
- Work closely with the Marketing team to support exhibitions, conferences & external events.
- Maintain active memberships with trade bodies by renewing annually, keeping certificates up to date, and monitoring key dates for related events.
- Produce regular & ad-hoc reports for the Commercial Director using SAP/BI & other business systems. Analyse & present sales & performance data in clear, professional formats.
- Create & maintain monthly management presentations using Excel & PowerPoint.
- Prepare, draft & quality check surveys, reports, statistics & other commercial documentation.
- Educated to GCSE level (Grade C / 4 or above) or equivalent; further education or professional PA/Business Administration qualifications desirable.
- Significant & recent experience in a Management Assistant, PA, Executive Assistant or Senior Administrator in a role supporting senior leaders.
- Advanced user of Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint & Teams, with confidence using shared documents & collaboration tools.
- Strong experience managing data accuracy, reporting & dashboards.
- Confident working with reporting tools, spreadsheets & presentations, including manipulation of data for management information.
- Experience working with expense systems is desirable.
- Comfortable working in a fast-paced, changeable & hybrid working environment.
- A full, valid UK driving licence is essential.
- A valid passport is essential for occasional travel to Europe.
This role is commutable from: Stoke on Trent, Newcastle under Lyme, Longton, Uttoxeter, Stone, Stafford, Leek, Cheadle, Eccleshall and surrounding areas.
This role would suit candidates with the following experience: a PA, Management Assistant, Executive Assistant, Business Administration, EA, Senior Administrator, Senior Secretary.
Hours: Monday – Friday, 8:00 am – 4:00 pm.Salary: up to £35,000 Per Annum.
The role will start onsite, then once comfortable in the role, it will move to hybrid 2 days at home, 3 days in the office.
Personal Assistant in Stoke-on-Trent employer: Brampton Recruitment
Join a dynamic manufacturing business that values its employees and fosters a supportive work culture. As a Personal Assistant, you will benefit from a hybrid working model, competitive salary, and opportunities for professional growth while playing a crucial role in supporting the Commercial Management Team. With a focus on collaboration and efficiency, this role offers a chance to make a meaningful impact in a fast-paced environment, all within a vibrant community in Stoke on Trent.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant in Stoke-on-Trent
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on an opportunity that’s not even advertised yet.
✨Tip Number 2
Nail that interview prep! Research the company and the Commercial Director's background. Prepare some thoughtful questions to show you’re genuinely interested in how you can support their team effectively.
✨Tip Number 3
Show off your skills! Bring along examples of your previous work, like presentations or reports you've created. This will demonstrate your capability and give the interviewers a taste of what you can bring to the table.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team and ready to take on the challenge!
We think you need these skills to ace Personal Assistant in Stoke-on-Trent
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personal Assistant role. Highlight your experience in providing PA support, managing diaries, and coordinating meetings. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention specific experiences that demonstrate your ability to support senior leaders and manage complex tasks effectively.
Show Off Your Tech Skills:Since we’re all about efficiency, make sure to showcase your proficiency in Microsoft 365 applications. Mention any experience you have with reporting tools and data management, as these are key for the role.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Brampton Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant in a fast-paced environment. Familiarise yourself with the specific tasks mentioned in the job description, like diary management and preparing presentations. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Tech Skills
As a PA, you'll be using Microsoft 365 applications daily. Brush up on your skills in Outlook, Word, Excel, and PowerPoint. Be prepared to discuss how you've used these tools in previous roles, especially for managing data and creating reports. If you can, bring examples of your work to share during the interview.
✨Prepare for Scenario Questions
Expect questions that assess how you handle real-life situations, such as managing conflicting priorities or coordinating complex travel arrangements. Think of specific examples from your past experience where you've successfully navigated similar challenges. This will show your problem-solving abilities and adaptability.
✨Build Rapport with Interviewers
Since this role involves working closely with senior stakeholders, it's essential to demonstrate your interpersonal skills. During the interview, engage with your interviewers, ask questions about their experiences, and express genuine interest in the team dynamics. Building a connection can leave a lasting impression and highlight your ability to foster effective working relationships.
